Aps 5 - Executive Assistant & Coordination Officer

4 weeks ago

Canberra, Australia Australian Government Department of Defence Full time

$78,143 - $83,700 (plus Super)
- Various - ACT, Various - NSW, Various - NT, Various - QLD, Various - SA, Various - TAS, Various - VIC, Various - WA

**The Role**
Life in the Executive Support teams across Service Delivery Division (SDD) within Security and Estate Group (SEG) is never dull. We deliver a broad range of services for the Defence Estate and Defence members, as well as the occasional crisis response and everything in between.

We are looking for enthusiastic, highly motivated and agile thinkers to join our service delivery teams to provide executive support for our busy SES Band One Executive Officers within SDD as an APS 5 - Executive Assistant or an APS 5 - Coordination Officer. The roles will sit within a larger Executive Office team, where you will be a valued team member and will also provide administrative and operational support across the Branches to enable our teams to effectively deliver their products and services. A well organised executive office is crucial to the smooth operation of the Division and the larger department.

As an APS 5 - Executive Assistant, with limited supervision, you will manage the office with the Exec Coordination team and undertake duties that include:

- Calendar management
- Organising meetings
- Arranging travel
- Coordinating briefing packs
- Managing office systems and records using Microsoft Office, Objective and Financial Management Systems

As an APS 5 - Coordination Officer, with limited supervision, you will:

- Coordinate administrative and business support tasks
- Undertake some research and analysis activities
- Set work priorities for other work areas
- Develop local procedures
- Provide advice to a range of stakeholders on complex operational and administrative issues

**About our Team**
Defence’s primary mission is to protect Australia and its national interests, promote security and stability in the world and support the Australian community as directed by the Government. SDD is one of three branches within SEG that provide essential, on-the-ground services and support to Defence personnel around Australia. We enable Defence personnel to achieve their mission through delivery of excellent services on Defence Bases and we also play a role in helping the Government achieve its strategic objectives. One of the best things about our team is the variety of our work; every day is different, with new challenges to solve and interesting work crossing our desks.

Our team delivers:

- Customer Service: We deliver services from cleaning to catering, construction to gardening, security to aircraft refuelling and lots more. We support every Defence base and site across Australia and strive for excellence in Service Delivery.
- Crisis response: Crises happen when you least expect - Our response to cyclones, floods, bushfires and the occasional global pandemic must be managed effectively to maintain the integrity of the Estate.
- Collaboration: To achieve the level of service delivery needed, we work collaboratively with our Defence colleagues and industry partners.
- Innovation: Our team works with representatives from industry to foster creativity and explore ideas that can improve service delivery for Defence bases.

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