Project Executive Coordinator

6 days ago

Canberra, Australia Adecco Full time

Great opportunity to showcase your administrative and project expertise
- Work closely with our business leaders and internal teams to achieve excellence
- Collaborate in a modern, inclusive, and high functioning workforce

The Executive Coordinator is responsible for providing senior coordination across the ADF Careers (Adecco) Executive Office, ensuring successful delivery of administration, day-to-day operations, information management, travel and communication.

**Client Details**

ADF Careers is on a mission to recruit the right people, in the right numbers, at the right time to support the Australian Defence Force to build, sustain and maximise Defence capability.

Our people are our greatest asset. We recognise and respect our people's need to work in ways that support their careers, families, and lifestyle. That's why we offer flexible working arrangements, learning pathways, additional leave entitlements and extensive corporate discounts across a variety of product and services. We want our people to be financially rewarded; to feel good and to go beyond what they thought possible at work.

Be you, and we'll be better together.

To find out more about our great employee benefits and what it's like to be part of the team, reach out to our friendly talent acquisition team.

**Description**

Reporting to the Chief of Staff, The Executive Coordinator is responsible for the flow and optimisation of information in and out of the Executive Office, and working with both internal and external stakeholders to ensure the smooth running of our business operations.

**You will**:

- Coordinate and administer all tasks allocated to the Executive Office.
- Coordinate executive meetings, conferences and off-sites, ensuring expectations are met and delivered to budget.
- Manage scheduling, documentation and minute taking of executive meetings, in line with the Client and Adecco requirements.
- Manage executive responses, coordinating the appropriate input and approvals to ensure timely, accurate and transparent communication.
- Respond promptly to all Client requests for assistance and information, ensuring escalation where required is actioned immediately.
- Coordinate events, with a specific focus on logistics, and collation of presentations on behalf of the Executive Office.
- Coordinate travel and expense management for the Executive Office, ensuring compliance with Adecco's travel and expense management policies.
- Act as the central point of contact for all executive inquiries, connecting requests and queries to the relevant team member, and providing support where required.
- Lead information management for the Executive Office,: ensuring brand compliant templates are utilised and information is stored in accordance with Client and Adecco policy.
- Coordinate all project management actions requiring input from the Eexecutive Office, holding team members accountable for timely and accurate responses.
- Maintain an exceptional level of professionalism and customer service through all interactions with Client, Adecco and other stakeholders.
- Develop, manage and maintain strong client relationship through the provision of services that meet or exceed the expectations of Defence and the DFR Adecco contract, further encouraging a strong and ongoing relationship between Adecco and the Commonwealth of Australia.

**Profile**

To be successful in this role, you will have previous experience working as an Executive Coordinator or similar Business Management role and thrive in a face-paced environment.

**Your background will demonstrate**:

- Superior critical thinking and problem-solving skills.
- Previous experience in an Executive Coordinator / Project Coordinator or similar role.
- Successful use of tools and strategies to achieve superior outcomes through exceptional time management and task prioritisation.
- Demonstrable experience identifying, designing and implementing innovative solutions to maximise operational efficiencies in a business environment.
- An ability to build strong working relationships and influence others in a positive way.
- A positive, can-do attitude, backed by demonstrable experience delivering superior outcomes in a fast-paced environment with complex stakeholder groups.
- A growth mindset and a willingness to lean in and learn

**Job Offer**

If eligible, please attach your resume and a cover letter introducing yourself and telling us what attracted you to the position and value you believe you can add to this role.

Note: Your cover letter should be no longer than 800 words.

Applications are open to all qualified Australian citizens regardless of their background, identity, experiences and beliefs. Please connect with us at any time during the recruitment process for a confidential conversation if you require assistance to participate fully in our recruitment process.

DFR_2EC_169234468628717

  • Project Executive Coordinator

    1 week ago

    Canberra, ACT, Australia Adecco Full time

    Great opportunity to showcase your administrative and project expertise Work closely with our business leaders and internal teams to achieve excellence Collaborate in a modern, inclusive, and high functioning workforceThe Executive Coordinator is responsible for providing senior coordination across the ADF Careers (Adecco) Executive Office, ensuring...

  • Executive Coordinator

    6 days ago

    Canberra, Australia Adecco Full time

    Great opportunity to showcase your administrative and project expertise - Work closely with our business leaders and internal teams to achieve excellence - Collaborate in a modern, inclusive, and high functioning workforce The Executive Coordinator is responsible for providing senior coordination across the ADF Careers (Adecco) Executive Office, ensuring...

  • Executive Coordinator

    1 week ago

    Canberra, ACT, Australia Adecco Full time

    Great opportunity to showcase your administrative and project expertise Work closely with our business leaders and internal teams to achieve excellence Collaborate in a modern, inclusive, and high functioning workforceThe Executive Coordinator is responsible for providing senior coordination across the ADF Careers (Adecco) Executive Office, ensuring...

  • Project Management Professionals

    2 weeks ago

    Canberra, Australia Omni Executive Full time

    **Vacancy Name** - Project Management Professionals **Vacancy No** - VN172 **Employment Type** - Full Time **Security Clearance Required** - Baseline **Location of Role** - ACT **Job Details** **Calling all Project Management Professionals! Omni is looking expand our team and would love to hear from Project Managers at all levels to work in the Defence...

  • Project Management Professionals

    4 weeks ago

    Canberra, Australia Omni Executive Full time

    **Vacancy No** - VN172 **Employment Type** - Full Time **Security Clearance Required** - Baseline **Location of Role** - ACT **Job Details** **Calling all Project Management Professionals! Omni is looking expand our team and would love to hear from Project Managers at all levels to work in the Defence consulting space.** **Location**:Australia...

  • Project Management Professionals

    2 days ago

    Canberra, Australia Omni Executive Full time

    **Vacancy No** - VN172 **Employment Type** - Full Time **Security Clearance Required** - Baseline **Location of Role** - ACT **Job Details** **Calling all Project Management Professionals! Omni is looking expand our team and would love to hear from Project Managers at all levels to work in the Defence consulting space.** **Location**:Australia...

  • Project Coordinator

    3 weeks ago

    Canberra, Australia FinXL Full time

    **Job details**: - Posted 07 March 2023 - SalaryNegotiable - LocationCanberra - Job type Contract - DisciplineTelecommunications - ReferenceCR/021227_1678147590 **Job description**: **Must be Australian Citizen** **12 Months Contract with 12 months extension options** **Canberra ACT** The Federal Government has an ongoing requirement for an experienced...

  • Project Coordinator

    1 week ago

    Canberra, ACT, Australia Peoplebank Full time

    Location: Canberra Job Type: Contract Posted: 23 days ago Contact: Maria Lastierre Discipline:General IT Reference: As the Project Coordinator, you will report to the Senior Program Coordinator and be responsible for program governance and assisting numerous project managers with the preparation and maintenance of project documentation to ensure timely...

  • Executive Coordinator

    1 week ago

    Canberra, Australia Australian Council for International Development Full time

    About the role Position Title: Executive Coordinator Team: Business Operations & Services Location: Canberra Secretariat Employment Status: Permanent Reports to: Business Director Position Classification: Senior Officer 1 ($82,544) - Senior Officer 3 ($93,798) depending on experience Scope of Position The Executive Coordinator: - provides support to and...

  • Project Coordinator

    1 week ago

    Canberra, ACT, Australia FinXL Full time

    Job details: Posted 07 March 202 SalaryNegotiable LocationCanberra Job type Contract DisciplineTelecommunications ReferenceCR/021227_Job description:Must be Australian Citizen12 Months Contract with 12 months extension optionsCanberra ACTThe Federal Government has an ongoing requirement for an experienced Project Coordinator to support the Team in...

  • Project Management Professionals

    1 week ago

    Canberra, ACT, Australia Omni Executive Full time

    Vacancy No VN172Employment Type Full TimeSecurity Clearance Required BaselineLocation of Role ACTJob DetailsCalling all Project Management Professionals Omni is looking expand our team and would love to hear from Project Managers at all levels to work in the Defence consulting space.Location:Australia WideSecurity Clearance: Minimum BaselineOmni is an...

  • Project Coordinator

    2 months ago

    Canberra, Australia Ignite Specialist Recruitment Services Full time

    **Job Title**: Project Coordinator **Location**: Office-based, Canberra **Salary**:$65-70 per hour **About Us**: Our client is a leading regulatory compliance organisation driving transformation in their industry. Join their team of specialists and work on a challenging program that is focused on designing and building processes, systems, and...

  • Project Management Professionals

    1 week ago

    Canberra, ACT, Australia Omni Executive Full time

    Vacancy Name Project Management ProfessionalsVacancy No VN172Employment Type Full TimeSecurity Clearance Required BaselineLocation of Role ACTJob DetailsCalling all Project Management Professionals Omni is looking expand our team and would love to hear from Project Managers at all levels to work in the Defence consulting space.Location:Australia WideSecurity...

  • Project Coordinator

    3 weeks ago

    Canberra, Australia Department of Employment and Workplace Relations Full time

    APS Level 4 - Canberra, ACT - $75,996 - $81,274 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Data Analytics Platforms and...

  • Project Coordinator

    3 weeks ago

    Canberra, Australia Department of Employment and Workplace Relations Full time

    APS Level 4 - Canberra, ACT - $75,996 - $81,274 **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Data Analytics Platforms and...

  • Aps5 Project Coordinator

    2 months ago

    Canberra, Australia Chandler Macleod Full time

    **Location*** - Canberra, Australian Capital Territory - **Category*** - Executive - **Salary** - $55.24 AUD - $55.24 AUD Hourly - **Posted** - 02-Apr-2024 - **Work type** - Full Time - **Contact** - Jess Kaur - **Reference** - BH-159196 -As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record...

  • Aps5 Project Coordinator

    2 days ago

    Canberra, Australia Chandler Macleod Full time

    **Location*** - Canberra, Australian Capital Territory - **Category*** - Executive - **Salary** - $55.24 AUD - $55.24 AUD Hourly - **Posted** - 02-Apr-2024 - **Work type** - Full Time - **Contact** - Jess Kaur - **Reference** - BH-159196 -As one of the Australia’s largest providers of human resources solutions, Chandler Macleod has a proven track record...

  • Project Coordinator

    1 week ago

    Canberra, ACT, Australia Ignite Specialist Recruitment Services Full time

    Job Title: Project CoordinatorLocation: Office-based, CanberraSalary:$65-70 per hourAbout Us:Our client is a leading regulatory compliance organisation driving transformation in their industry. Join their team of specialists and work on a challenging program that is focused on designing and building processes, systems, and capabilities.About the role:As...

  • Project Coordinator

    2 months ago

    Canberra, Australia Hudson Australia Full time

    Our client, in the commercial sector is seeking a **Project Coordinator** to join their team based in inner south suburb of Canberra. - **Full-time permanent opportunity and competitive salary package.**: - **Excellent organisational culture and work with a collaborative team**: - **Great employee perks and benefits.** The Project Coordinator plays a...

  • Project Coordinator

    4 weeks ago

    Canberra, Australia Airservices Full time

      The Organisation Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports. Our people are our greatest asset with a dynamic and diverse team operating from locations across the...