Executive Assistant

2 weeks ago

Sydney, Australia OMD Full time

OMD- Multi Award Winning Agency
OMD Australia is a proud part of the OMD global network, the world's leading marketing and communications agency. As part of the Omnicom Media Group, we provide services to over 5,000 clients in more than 100 countries and employ 11,000+ staff.
Since launching in 2000, OMD Australia has grown to become Australia's largest media and communications agency, consistently winning awards including:
**Great Place to Work | Ranked #3, Platinum Status**: Top 50 for 13 consecutive years (2009-2021) B&T | Media Agency of the Year 2019, 2020 & 2021, Culture 2020 B&T Women in Media | Employer of the Year 2019 & 2020 Adnews | Media Agency of the Year 2020, Overall Agency of the Year 2020 Mumbrella | Media Agency of the Decade 2009 - 2019, Culture 2019 Adweek | Global Media Agency of the Year 2019 & 2020
Your day to day
This role will see you supporting the General Manager and Managing Director of the Sydney office and providing some assistance to Executive Leadership Team.
The Executive Assistant is the beating heart of the Sydney office and connects the CEO, MD's and GM with the Executive Leadership Team, Senior leadership team, clients, media partners and the wider OMD team. This connection is crucial to the smooth operation of the agency.

**Key Responsibilities**:

- Extensive diary management for the GM & MD with the ability to prioritise and plan busy schedules, attend to conflicting appointments/issues, pre-empt needs and ensuring information and background for all meetings is collated well in advance of meetings
- Work closely with the Executive Assistants across the network to ensure alignment across the national offices
- Liaise with client and media partner Executive Assistants to arrange meetings and events
- All aspects of travel coordination (domestic, international, visa's, car transfers)
- Organising corporate events such as client and charity lunches and dinners
- Processing expenses
- Coordination of regular Executive Leadership Team and Management Team meetings, including agenda preparation and distribution
- Set up and coordination of Quarterly Business Review presentations for the Sydney team, including presentation preparation as well as taking minutes from those meetings
- Assist Marketing team with event execution where required
- Be an active member of The Voice, OMD's social committee, to ensure contribution into the agency culture

Who are you?
- Previous 3+ years' Executive Assistant or high-level Administration experience working directly with senior management (e.g. Managing Director/Partner, C-Suite)
- Previous experience in the media industry advantageous but not a must
- Advanced Microsoft Office skills
- Strong problem-solving skills and multi-tasking skills
- Strong accuracy and attention to detail
- Ability to maintain a high level of confidentiality at all times

**Benefits**:

- An award-winning company culture that encourages innovation, creativity and growth
- Flexible working arrangements that can created for what works best for you
- Work within a diverse team, making positive & meaningful contributions
- Quarterly events, loyalty leave, ski trips and much, much more
- Access to top tier clients and complex business challenges
- Continuous development through our mixed learning approach
- Giving back opportunities
- Pet-friendly office

OMD is an equal opportunity employer and is committed to building a diverse and inclusive workplace. We encourage Aboriginal, Torres Strait Islander and people of all backgrounds to apply. If there is one thing that defines OMD, it is the philosophy that nothing is more important than our people.

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