![Wathaurong Aboriginal Co-Operative](https://media.trabajo.org/img/noimg.jpg)
Business Support Officer
2 months ago
**Wathaurong Position Description**
**Position Title **Business Support Officer
**Location **33 Mackey Street, North Geelong
**Unit **Family Services
**Contract **Full-time Ongoing
Aboriginal Community Controlled Health Services Award
**Award**
2020
**Reports to **Executive Manager, Family Services
**Direct Reports **Nil
**Wathaurong Aboriginal Cooperative Limited**
The name Wathaurong (Wadda-Wurrung) is a recognised Tribe
(community which consists of some 25 Clans) that form part of
the Kulin Nation of Aboriginal people. The Traditional
boundaries of the Wathaurong people span the coastline from
the Werribee River to Lorne peninsula and traverse inland to a
north direction towards Ballarat. Wathaurong services
Aboriginal Communities living on Wadda-Wurrung, Gulidjan and
Gadubanud Countries.
Wathaurong was formed by community in 1978 as a place of common ground where Aboriginal
people could be together and share in a sense of community with formal registration in 1980 to
support the social, economic, and cultural development of Aboriginal people, particularly within
the Geelong and surrounding areas. Wathaurong Aboriginal Cooperative Limited is an
Aboriginal Community Controlled Organisation governed by an Aboriginal Board who are
elected through the Annual General Meeting process annually, with their Chief Executive Officer
to operationalize the strategic directives of the Board.
(Pictured - Wathaurong Service catchment area)
**Purpose of the Role**
This position provides high-level confidential administrative support to Executive Managers to
a range of discreet, and confidential tasks, projects and coordinate processes. While also acting
as a key point of contact with internal and external stakeholders. You will review and prepare
briefings, correspondence, minutes, agendas and working papers to ensure that actions are
followed up and completed.
Business Support Officer | Position Description
**Wathaurong Position Description**
**Key Result Area Key Responsibilities**
**Primary Responsibilities **- Provide high level confidential secretarial support to the
Executive Manager including diary, meeting management,
- Provide high level confidential administrative support to
Executive Managers in preparing Board papers, coordinate
correspondence and prioritise actions.
and telephone enquiries and take follow-up action and
processing correspondence ensuring organisation
requirements are met.
- Provide support in the organisation of meetings with the
preparation of presentations and agendas, acting as minute
secretary and facilitating follow-up action.
- Proofread and process written advice, briefs, and
correspondence in an accurate and timely manner.
- Develop and maintain records, filing and document
management systems necessary to monitor and control
papers and other information required by the Executive
Manager.
- Maintain strong relationships with Executives, Senior
management and staff within the organisation and external
stakeholders.
- Other duties as directed that are not listed in the position
description, but which are consistent with a position of this
grade and skills requirement.
**Stakeholder & **- Develop positive relationships with community stakeholders
**Community Engagement **and provide visible presence at community events and
meetings
- Ensure activities are culturally safe, appropriate, and
accessible for the needs of Aboriginal and Torres Strait
Islander people
- Engage and collaborate with relevant internal and external
stakeholders to support and develop the current and future
needs of the Aboriginal workforce within the region of the
cooperative
**Administration & **- Comply with the standards of a child safe organisation in both
**Compliance **practice and culture
- Commitment and contribution to Quality Improvement
Activities
Business Support Officer | Position Description
**Wathaurong Position Description**
**Selection Criteria**
**Essential**
- Knowledge of safe and appropriate culturally centred practices for Aboriginal and/or
Torres Strait Islander focused services, including employment of Aboriginal and/or Torres
Strait Islander people.
- Demonstrated understanding of social, physical, economical, and cultural strengths and
challenges affecting Aboriginal communities and their ability to access adequate and
quality services.
- Understanding of the purpose and expectations of the Victorian Child Safe Standards and
demonstrated commitment to contributing to a child safe organisation in both practice and
culture.
- Clearly and confidently communicates with people at all levels of the organisation.
Identifies key messages and information required for decision making. Uses audience
feedback to refine communication and ensure communications are understood. Handles
difficult and sensitive communications well.
- Anticipates potential problems and pre-empts required actions. Continually liaises with key
stakeholder
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