Office Administrator
7 months ago
**About us**
Lort Smith Animal Hospital is a Melbourne icon, serving its people and animals for 85 years. We are Australia’s biggest non-profit animal hospital treating over 20,000 animals a year across two locations. Our Campbellfield Adoption Centre is a vet clinic and shelter, rehoming surrendered animals, and our North Melbourne hospital and clinic provides a broad range of veterinary and emergency services.
Join us as our new chapter is being written, with the North Melbourne Animal Hospital recently opening a fully redeveloped, modern state of the art building with improved spaces for patients and updated facilities to support the wellbeing and operations of our hard-working staff.
**Make a difference in the lives of people and animals every day**
This is a great opportunity for an Office Administrator to provide key support to the Executive Leadership team in a unique working environment at Lort Smith Animal Hospital in North Melbourne. You thrive working in a fast-paced environment, where you can put your existing skills and experience to use.
**Responsibilities**
- Undertake the management of all executive administration and duties
- Planning, coordination and management of organisational meetings and events for both internal and external stakeholders
- Organise and manage staff and organisation wide events, departures and staff information days
- Research and collate reports for key publications such as the annual report, strategic plans, and regulatory compliance
- Prepare agendas, minutes and collate papers as required for the Board and Board committees
- Liaise with the ELT to ensure information and briefing materials for the CEO are provided in a timely manner
**Requirements**:
- Relevant experience in providing executive level administrative support
- Proven skills in organising and maintaining relevant documentation for meetings
- High level diary management and multi-executive coordination
- Proven ability to manage varied and conflicting demands to agreed standards and timelines
- Demonstrated ability to maintain confidentiality at all times
- Excellent communication and administration skills
- Exceptional customer service and stakeholder engagement
- Outstanding attention to detail
**Benefits**
- A supportive and inclusive team environment
- Work in a new, modern redeveloped hospital
- Discounted veterinary treatment, products and pet insurance
- Pet friendly policies - bring your dog to work
- Rewarding roles, focussed on providing inclusive services to the community
- Confidential, generous employee counselling program
- Lort Smith is a great place to work. We are an equal opportunity employer and actively support workplace diversity, equity and inclusion._
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