Compliance & Administration Officer

2 months ago

North Melbourne, Australia ASCOT Group Full time

**About Us**: ASCOT GROUP is a national leader in commercial refurbishment and maintenance, serving the Aged Care, Retirement Living, Healthcare, and Education sectors. With around 100 employees, we pride ourselves on understanding our clients’ needs, delivering quality workmanship, and maintaining robust operating systems.

**The Role**: We are looking for a Compliance & Administration Officer to join our team full-time.

**Key Responsibilities**:

- Coordinate, administer, and support all employee and subcontractor compliance requirements in line with National Employment Standards, Fair Work Practices, and relevant Awards.
- Manage and oversee the end-to-end subcontractor onboarding process.
- Update human resources information systems, including Worx Safety, and manage documentation for internal and client compliance registers.
- Ensure all business documentation is up to date on client portals.
- Oversee ongoing subcontractor compliance, conducting regular checks and audits.
- Oversee internal employee and external subcontractor compliance in WORX Safety platform.
- Manage the induction process for clients across various compliance platforms, ensuring that all internal employees and subcontractors are compliant before engagement.
- Manage new client onboarding across multiple compliance platforms, ensuring all compliance requirements are met.
- Provide administrative support to the HR & Operations team.

**About You**:

- Demonstrated qualities of integrity, respect, and excellence.
- Ability to set the standard of behaviour and tone within the business.
- Extremely organised with the ability to manage multiple tasks simultaneously, program efficiently, and plan effectively.
- Excellent interpersonal, communication, conflict management, and negotiation skills.
- Ability to exercise sound judgement in advising managers and others on sensitive issues.
- Ability to undertake investigative research to obtain, clarify, and validate information.
- Demonstrated ability to establish and maintain effective working relationships with all stakeholders.

**Preferred Experience**:

- Experience in managing compliance requirements for both employees and subcontractors
- Experience in maintaining and updating human resources information systems and compliance registers
- Ability to manage and oversee records such as Police and Working with Children’s check
- Previous business administration experience.
- Proficient computer skills, including Microsoft Word, Excel, Project, and Worx Safety (desirable).
- Demonstrated knowledge of relevant legislation, industry awards, and codes of practices, including applicable safety standards.
- Ability to effectively manage competing priorities and deadlines in a fast-paced environment.

**What We Offer**:

- Competitive salary.
- Work-life balance.
- Genuine career development opportunities.
- Open-door policy with direct access to managers.
- Latest technology.

**Our Values**: At ASCOT GROUP, we operate with integrity, respect, and a passion for excellence. We value accountability and ensure enjoyment by celebrating successes and promoting work-life balance.
- We do not accept or acknowledge, unsolicited CVs from recruitment agencies. _
- All employees must undergo a Police Check and Working with Children Check before starting._

**Job Types**: Full-time, Permanent

Pay: $70,000.00 - $75,000.00 per year

Application Question(s):

- How many years experience do you have as a compliance officer?
- Do you have experience in administration?
- What's your expected annual base salary?
- Do you have experience with Microsoft Office?
- Are you willing to undergo a National Police Check?

Work Authorisation:

- Australia (required)

Work Location: In person

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