Administrative Support Officer

5 months ago

Adelaide Region SA, Australia Australian Government - Department of Climate Change, Energy, the Environment and Water Full time

APS 5 - $78,548 - $86,168 per annum plus superannuation
- Portfolio Strategy Division
- Adelaide, SA, Brisbane, QLD, Cairns, QLD, Canberra, ACT, Darwin, NT, Hobart, TAS, Melbourne, VIC, Perth, WA, Sydney, NSW
- _Provide support to the department's overseas counsellors and locally engaged staff (LES) network from pre-deployment to return to Australia or end of LES contract._
- _Support all Ministerial international travel for Portfolio Ministers and Assistant Minister._
- _Work in a team that is motivated and professional and has flexible work options._

**Who we are**
The Portfolio Strategy Division provides enabling services to deliver the Department’s objectives across the climate change, energy and environment portfolio. We support Cabinet, Ministerial and Executive processes, lead on organisational governance and corporate functions, and shape strategic cross-cutting policies and agendas for the portfolio.

The role of the National Security and International Coordination Branch is to influence Australia’s national security agenda on issues relevant to DCCEEW and establish a strategic and cohesive approach to international engagement including leading on Ministerial overseas travel.
- Build DCCEEW’s capability and influence to shape Australia’s national security and foreign policy agendas.
- Ensuring DCCEEW has a strategic and joined up approach to international engagement.
- Delivery of international Ministerial engagement and DCCEEW’s overseas Counsellor network.

The International Strategy Section promotes connection with and understanding of the department’s international work in the context of its strategic priorities, including through mapping international engagements and supporting cross-cutting international policy positions.

The section supports international ministerial travel, overseas counsellors and executive’s international engagement on whole of portfolio issues. We are responsible for developing and maintaining an International Practitioners Network, SES international forum, and capability uplift though development and promotion of training and development materials and facilitating linkages across the portfolio.

**The Job**

**Overseas Counsellors**:

- Liaising with Global Service Delivery and overseas posts in DFAT.
- Understanding overseas conditions of service.
- Service offerings for ICT, Security and Office Management offered by DFAT under the Head Agreement for partner agencies of which the department is a signatory.
- Organising appropriate financial approvals, manage and work with counsellors to develop yearly budgets and work with DFAT on financial acquittals.
- Support SES to represent the department at the Global Service Delivery board meetings.

**Ministerial International Travel**:

- Working closely with Minister’s offices, line areas and DFAT’s overseas posts to ensure all logístical aspects of each international engagement are considered and actioned.
- Continual improvement to processes and approach in consultation with relevant stakeholders.

**What we are looking for**

**Knowledge and experience**
The APS 5 Administrative Support Officer will have the ability to support both the overseas counsellor and ministerial international travel teams, with limited direction, by:

- Administering policies/procedures within the overseas counsellor and international ministerial travel teams.
- Liaising with internal and external stakeholders.
- Meeting tight timeframes.
- Working on multiple priorities.
- Have a willingness to work in a geographically dispersed team.

**Skills and capabilities**
The ability to:

- Communicate clearly and succinctly.
- Excellent attention to detail.
- Ability to work in a team or individually.
- Excellent time management skills.
- Logistics and planning skills.

**Eligibility and other requirements**

**Citizenship** - To be eligible for employment with the Department of Climate Change, Energy, the Environment and Water you must be an Australian citizen.

**Security Clearance** - This position requires a Baseline Vetting security clearance. You will be required to obtain and maintain a clearance at this level.

**For additional information, please read the Job Description below.

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