Project Support Officer

3 days ago

Melbourne City Centre, Australia Department of Health Full time

***:
The Project Support Officer to the Executive Director is responsible for the provision of executive support, coordination and project support of day-to-day operations within the Office.
The Project Support Officer requires self-motivation and commitment, along with excellent relationship building skills, initiative, and the ability to adapt to changing priorities, working proactively to ensure the best use of time. They must have strong Microsoft Office and IT skills, demonstrate initiative and flexibility in their work practices and the ability to work independently with mínimal supervision.

**Are you**:

- Able to establish and maintain working relationships with key stakeholders.
- Able to work under pressure and meet deadlines in a dynamic environment with competing priorities.
- An excellent organiser that has experience in proving high-level and accurate administrative support.

Accountabilities
- Provide a range of effective executive support functions, including accurate diary management, providing quality support to committees, working groups and meetings and preparing reports, briefs and correspondence.
- Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.
- Answer queries, provide timely advice, undertake follow up action and identify emerging administrative functions and pre-planning as required.
- Effectively review and improve office processes and maintain corporate information systems for records management, financial information, fleet management, payments and ministerial correspondence.
- Operate as an effective branch member in a team environment and deliver quality, timely, and effective customer service to staff at all levels within and outside the organisation.
- Train and support staff in a diverse range of corporate support functions ensuring that financial and physical resources are utilised in an efficient, effective and accountable manner.
- Resolve operational problems and issues being experienced by team members.
- Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.

Mandatory Vaccination Policy

**HOW TO APPLY**:
For this position, you are not required to address each of the key selection criteria in a separate written document.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.
For further information please visit the Department of Health

  • Project Support Officer

    3 months ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    **Utilise your expertise to provide support to the Tobacco Regulation Project, including senior executives and other stakeholders.**: - **Ongoing, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service.**: - **VPS Grade 3: $76,817- $93,275 plus superannuation.** The Department of Justice and Community...

  • Project Support Officer

    7 months ago

    Melbourne, Australia Level Crossing Removal Project Full time

    Location: Melbourne | Southern Metropolitan Job type: Full Time - Fixed Term Organisation: Level Crossing Removal Project **Salary**: $74,580 - $90,558 Occupation: Administration/Secretarial Reference: 3924 **About the role** Reporting to the Senior Project Support Officer, the Project Support Officer plays a key role in providing essential...

  • Project Support Officer

    6 months ago

    Melbourne, Australia Level Crossing Removal Project Full time

    Location: Melbourne | Parkville Job type: Full Time - Fixed Term Organisation: Level Crossing Removal Project **Salary**: $74,580 - $90,558 Occupation: Administration/Secretarial Reference: 2817 **About the role** Reporting to the Senior Project Support Officer, the Project Support Officer plays a key role in providing essential administrative...

  • Project Support Officer

    5 days ago

    Melbourne City Centre, Australia HAYS Full time

    Exciting 12 month opportunity! Your new company My client is a supportive organisation that is committed to helping others. Your new role - Provide administrative support to your Manager and team - Prepare, review and edit correspondence, reports, documentation, spreadsheets, meeting agendas, minutes, provide minute taking and meeting organisation support...

  • Project Support Officer

    4 days ago

    Melbourne City Centre, Australia Talent International Full time

    **Job Details**: **Location** Melbourne CBD **Salary** fun & friendly team, CBD/WFH **Job Type** Full Time **Ref** BBBH96764_1675061768 **Contact** Carly Llorente **Posted** about 2 hours ago This leading University is currently seeking multiple Project Support Officers to provide support a number of large Technology Program of Works. There are...

  • Project Support Officer

    3 hours ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: The Project Support Officer is responsible for the provision of executive support and the coordination of day-to-day operations within the Executive Office. Reporting to the Strategic Adviser, this role is a part of a small team that provide high level support, and project management across the branch. To be successful in this role, you will be a high...

  • Project Support Officer

    3 days ago

    Melbourne City Centre, Australia Department of Premier & Cabinet Full time

    An exciting opportunity exists for a talented and experienced Senior Project Manager to join the Technology and Transformation Branch at the Department of Premier & Cabinet. The Technology and Transformation branch sits within Digital Victoria Group and leads work on government strategic platforms, core and common platforms, systems and solutions, WOVG...

  • Supported Discussions Project Officer

    7 months ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your administrative expertise to provide support and advice to Office of the Public Advocate - Fixed, Part-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 4: $91,418 - $103,725 plus superannuation. **About the Business Unit**: The Office of the Public Advocate (OPA) is an independent...

  • Project Support Officer

    1 month ago

    Melbourne City Centre, Australia Department of Education Full time

    **About the Department** The department provides a wide range of learning and development support and services. The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance...

  • Project Finance Analyst

    3 hours ago

    Melbourne City Centre, Australia Level Crossing Removal Project Full time

    About the role We're not just about removing - we're building, we're connecting, we're revitalising, and the Financial Planning & Accounting team at LXRP are busier than ever. As such, we need a new Project Finance Analyst to join our team! The Project Finance Analyst contributes to the delivery of timely and accurate analysis and reporting of financial and...

  • Project Officer

    3 weeks ago

    Melbourne City Centre, Australia Department of Jobs, Skills, Industry and Regions Full time

    **Project Officer** - _Salary: $76,817- $93,275 (Plus Superannuation)_ - _Ongoing role_ - _Usual hours of work: Full time (flexibility may be available)_ - _Usual work location: 35 Collins Street, Melbourne (flexibility may be available)_ **The Role** The Project Officer within the TAFE Assurance Team provides administrative and secretarial support to the...

  • Project Support Officer

    7 months ago

    Melbourne City Centre, Australia Department of Justice and Community Safety Full time

    Utilise your expertise to provide support and advice to key stakeholders. - Ongoing, Full-Time Opportunity to work with a high-performing and passionate team in the Victorian Public Service - VPS Grade 3: $74,580 - $90,558 plus superannuation. This is an Aboriginal Prioritised position, a role for Aboriginal and/or Torres Strait Islander peoples, who will...

  • Project Officer

    7 months ago

    Melbourne City Centre, Australia Department of Education Full time

    The Project Officer will play a role in the reporting function, which forms part of the broader Performance Reporting and Analytics Unit. The VSBA is committed to a meaningful and collaborative engagement with key internal and external stakeholders through the provision of high-quality reporting across the entire VSBA infrastructure portfolio. With guidance...

  • Project Officer

    3 months ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The position will be responsible for leading a new team to prepare for implementation and delivery of Victorian Government Redress for people who experienced abuse and neglect in historic institutional settings prior to 1990 (Victorian Redress). Working in close collaboration with other Victorian Redress teams and applicant support services, the...

  • Project Support Officer

    7 months ago

    Melbourne City Centre, Australia Department of Energy, Environment and Climate Action Full time

    VicGrid is where you want to be If you want to do work that matters, then this is the place to be. VicGrid has been established to ensure Victoria has the infrastructure in place to transition to renewable energy. Elevate your career in renewable energy and help preserve the world around us for future generations. VicGrid is leading the charge in delivering...

  • Project Officer

    4 months ago

    Melbourne City Centre, Australia Department of Families, Fairness and Housing Full time

    THE ROLE The Business Services Project Officer will work with the Accommodation Program Manager to deliver projects and develop strategic plans associated with business area operations by planning, monitoring and delivery of services across the state. This includes but is not limited to fleet management, office accommodation planning, refurbishments, fit...

  • Project Officer

    7 months ago

    Melbourne City Centre, Australia Department of Education Full time

    We are seeking to recruit Project Officers for our Inclusion Infrastructure Unit (IIU). The IIU is part of the Programs Branch in the Asset Management Division of the VSBA. It delivers inclusive school environments by making reasonable adjustments to school facilities for students and staff with a disability, along with providing essential unforeseen...

  • Branch Support/project Coordination Officer

    4 months ago

    Melbourne City Centre, Australia Department of Premier & Cabinet Full time

    About us The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and...

  • Project Officer

    7 months ago

    Melbourne City Centre, Australia Department of Health Full time

    **About the role**: The Project Officer (Parkville) requires a highly focused, driven, motivated and experienced Project Officer who is passionate about contributing to the delivery of public infrastructure and being part of a high-performing project team that will drive exceptional project outcomes. The primary purpose of the Project Officer role is to...

  • Project Officer

    4 months ago

    Melbourne City Centre, Australia Victorian Health Building Authority Full time

    Are you looking for an opportunity to deliver tangible community impact? - Seeking hybrid workplace flexibility? Enjoy a balance of remote-working & in-person collaboration at our landmark 222 Exhibition St offices! - Are you looking for an organisation that promotes career growth? The opportunity The primary purpose of the Project Officer role is to...