Executive Assistant

2 weeks ago

Sydney, Australia Boral Construction Materials Full time

**Division**: Boral Constr Mat Limited

**Department**: Overhead Nsw Act

**Work type**: Permanent - full time

**Location**: Sydney

Join Boral as an Executive Assistant and play a key role in supporting two of our Executives. This dynamic position offers an exciting opportunity to contribute to a fast-paced environment, managing day-to-day operations, coordinating high-level meetings, and providing essential administrative support. If you are a proactive, detail-oriented professional with excellent organizational skills, we invite you to be part of our dedicated team and make a meaningful impact at Boral.

**Key Responsibilities**:

- Executive Support: Provide seamless administrative support to two senior executives, including managing complex calendars, scheduling meetings, and coordinating travel and accommodation arrangements.
- Meeting & Event Coordination: Prepare agendas, schedule meetings, arrange logistics, and attend meetings to take minutes and follow up on action items.
- Document Management: Organize, maintain, and manage important documents, contracts, and reports to ensure they are up-to-date, properly filed, and easily accessible.
- Project Assistance: Support executives in tracking key project timelines, deliverables, and liaising with project managers and teams to ensure smooth progress and deadlines are met.
- General Office Administration: Oversee general office operations, including managing supplies, coordinating office maintenance, and liaising with external vendors and contractors.
- Ad-hoc Tasks: Handle special projects and ad-hoc administrative tasks as needed to support business operations.

**Key Requirements**:

- Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role, ideally within the construction or related industries.
- Strong multitasking abilities and the capacity to prioritize and manage tasks for two senior executives simultaneously.
- Exceptional communication skills, both written and verbal, with a keen attention to detail.
- High proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and other office management tools.
- Strong organizational and time management skills with the ability to work autonomously and manage competing deadlines.
- A proactive and problem-solving mindset with the ability to anticipate the needs of executives and respond accordingly.
- Previous experience in the construction industry is highly desirable but not essential.

**Why Join Us?**
- Competitive Salary commensurate with experience.
- Collaborative Team Environment: Work alongside passionate professionals in a supportive and dynamic atmosphere.
- Career Development: Opportunities for growth and development within a thriving company.
- Work-life Balance: We prioritize your well-being and offer a flexible, balanced work environment.

**About Boral**

We are Australia’s leading vertically-integrated construction materials solution provider and have been helping to build and enable a strong, modern Australia for more than 75 years. Our integrated network includes upstream assets - quarries, cement operations and our bitumen JV - and downstream operations across, recycling, concrete and concrete placing and asphalt.

Our people provide solutions to help customers and stakeholders build a sustainable future in a changing world. Our values are what matters to us and guide our behaviours: Safety, Teamwork, Ambition, Accountability and Respect.

We’re proud of our legacy as a great Australian business and have a strong foundation to improve and continue fulfilling our purpose and what we do best - building something great.

Boral values and is committed to creating a diverse working environment and is proud to be an equal opportunity employer. All suitable applicants will receive consideration for employment without regard to race, colour, religion, gender identity or expression, sexual orientation, disability or age.

**Application closing date**: 26 Jan 2025

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