Document Production Specialist

6 months ago

Newcastle, Australia Clifford Chance LLP Full time

JR-5623
- Newcastle
- Business Services & Facilities
- Permanent

**Job Description**:
**The role**

A vacancy has arisen for a Document Production Specialist (DPS) within the Global Business Support Document Production team (GBS DP), supporting all Practice Areas and Global offices. The DPS works as part of the GBS Document Production team and is responsible for providing a direct first class professional document production and customer service to the partners and fee earners in the firm. The DPS will also need to liaise closely with the GBS DP Workflow Specialists (WFSs) and Managers to ensure deadlines are achieved.

**Key Responsibilities**

The DPS reports to the GBS Document Production Management team and is expected to create a positive working relationship with team members.

**Document Production and Adminstration**
- Providing an accurate and high quality document production service.
- Profiles of tasks vary across a large suite of legal and non legal work streams including, but not limited to:

- Producing high-quality legal documentation using Clifford Chance templates or tailored as per requirements (incl. MS Word, PPT, Excel and Adobe PDF)
- Document health checks/cleaning and converting
- Graphics/Charts
- Document conversions
- Offering Circulars, Legal Review Reports, Client Briefings, Technical
- Bulletins, Mail-Merge, eMailers
- Cross-reference checking
- Revisions and amendments
- Comparisons/blacklining
- Copy typing
- Audio typing
- Priortise in accordance with agreed deadlines and as directed by the Workflow team.
- Working seamlessly with the Firm's document management system, iManage, for all document retrieval and return to the system.
- Ensure any handovers are completed in detail and accurately to ensure a continuous, seamless service.

**Team Support**
- Working collaboratively with team members to ensure the provision of first class support services to fee earners Globally.
- Establish, maintain and develop effective communication with team/colleagues globally.
- Complete any ad-hoc duties as requested by GBS Management.

**Client Focus**
- Delivery of exceptional customer service, present as proactive, friendly, helpful, willing and efficient at all times.
- Ensuring timely, efficient and accurate communications with all colleagues and clients.

**Working Relationships**
- Success will be dependent on positive and collaborative working relationships which are established with colleagues across all GBS Teams
- Key working relationships for a DPS will be:

- Fee earners to whom they provide first-line support
- GBS Team Members (across all GBS Hubs)
- Practice Assistants and Virtual Assistant teams
- Mail, Print and other Business Professional services

**Qualifications**:
**Your experience**

**Skills & Experience**
- Excellent copy and audio typing speeds.
- Intermediate working knowledge of Microsoft Outlook.
- Up-to-date experience of Microsoft Suite, eg: Word, PowerPoint and Excel to MS Office 365 Associate level - MOS Certified.
- Intermediate knowledge of Adobe Acrobat.
- Intermediate knowledge of Adobe suite.
- Solid experience within a professional corporate services environment.
- GSCE/O-level standard or equivalent.
- Strong communication skills are essential, the ability to communicate clearly, persuasively and with sensitivity, both orally and in writing when dealing with lawyers, partners, practice assistants, trainees, paralegals and various support staff.
- Demonstrate using own initiative / judgement.
- Experience of meeting deadlines, prioritising a busy workload and working under pressure, especially when working alone or during the closing of deals.
- Ideally, solid document production experience.
- Previous experience within a legal environment would be an advantage

**Client Focus**

At Clifford Chance, we believe in bringing the client - both internal and external - to the centre of everything we do. To do this we need to understand, anticipate and fulfill the unique needs and expectations of each client. We call this "Client Focus" and to help deliver this core part of our business strategy, we want to recruit people who not only excel in their field but who are also client focused.

We are looking for people who:

- can demonstrate a keen interest and enthusiasm to understand clients' priorities;
- are self-starters but also team players ready to help others and contribute to the success of GBS;
- listen, question and deliver; and
- be reliable and responsive and can put the needs of the client first.

In short, we are looking for people who are motivated by client satisfaction and who strive to exceed the expectations of their clients.

Company Description

**Who we are**

We are one of the largest international law firms in the world. With over 30 offices across the globe, we strive to exceed the expectations of our clients, providing them with the highest-quality advice and legal insight, which combines the firm’s global standards with in-depth loc

  • Business Document Management Specialist

    3 weeks ago

    Newcastle, New South Wales, Australia ASR Recruitment Full time

    About the RoleWe are seeking a highly motivated and detail-oriented Business Document Management Specialist to join our team at ASR Recruitment in Cardiff. This is a fantastic opportunity to work on exciting projects and support the delivery of quality products and services to our clients.The successful candidate will be responsible for managing and...

  • Documentation Control Specialist

    3 weeks ago

    Newcastle, New South Wales, Australia ASR Recruitment Full time

    About the RoleASR Recruitment is seeking a detail-oriented Senior Project Administrator to join their innovative engineering team. This is a fantastic opportunity to work on exciting projects and support the delivery of quality products and services.Key Responsibilities:Maintain and control the company's documentation system, ensuring accurate and up-to-date...

  • Administrative Coordinator for Document Management

    2 weeks ago

    Newcastle, New South Wales, Australia ASR Recruitment Full time

    About ASR RecruitmentWe are a recruitment agency dedicated to providing high-quality staffing solutions to our clients in various industries.About the RoleThe Administrative Coordinator for Document Management will play a crucial role in managing and controlling our client's documentation system. This includes maintaining, organizing, and updating document...

  • Document Controller

    6 months ago

    Newcastle, Australia WSP Australia Full time

    Flexible working hours and working from home arrangements - Fantastic Company benefits including extra holiday leave - Exceptional Career development and career opportunities **About us**: With approximately 49,500 talented people globally and 5,400 talented people based in more than 50 offices in Australia and New Zealand, we engineer projects that will...

  • Product Innovation Specialist

    3 weeks ago

    Newcastle, New South Wales, Australia InfraBuild Full time

    About the RoleThis key position plays a vital role in ensuring all critical issues are addressed in a timely manner to create a sustainable business capable of meeting our promise to customers.The Product Innovation Specialist is accountable for developing, maintaining, and improving product quality systems, including measurement and inspection processes,...

  • Product Compliance Specialist

    2 weeks ago

    Newcastle, New South Wales, Australia GFG-Alliance Full time

    At GFG-Alliance, we are a leading manufacturer of world-class structural steel, tubular, and profile products. We have developed a range of world-class coatings designed to meet the needs and conditions of our target markets.We are currently seeking a highly skilled Product Compliance Specialist to join our team. In this role, you will be responsible for...

  • Robotics Product Specialist

    6 months ago

    Newcastle, Australia Stryker Corporation Full time

    **Why join Stryker?**: Our total rewards package offering includes bonuses, healthcare, insurance benefits, retirement programs, wellness programs, as well as service and performance awards - not to mention various social and recreational activities, all of which are location specific. **Know someone at Stryker?**: Due to continued and rapid growth, we are...

  • Product Quality Specialist

    2 weeks ago

    Newcastle, New South Wales, Australia InfraBuild Full time

    About the RoleAs a Product Quality Specialist at InfraBuild, you will play a pivotal part in ensuring that all critical issues are addressed in a timely manner to create a sustainable business capable of meeting our promise to customers.The successful candidate will be accountable for developing, maintaining and improving product quality systems, including...

  • Product Display Specialists

    4 days ago

    Newcastle, New South Wales, Australia Strikeforce AMC Full time

    About the RoleStrikeforce AMC is seeking skilled Product Display Specialists to partner with Hallmark, a leading market player in social celebrations.The successful applicant will work within an allocated territory, calling on retail outlets and executing merchandising tasks accurately. This role requires building and maintaining strong relationships within...

  • Product Showcase Specialist

    1 week ago

    Newcastle, New South Wales, Australia Strikeforce AMC Full time

    About the OpportunityAs a Product Showcase Specialist with Strikeforce AMC, you will have the exciting opportunity to partner with Hallmark, a market leader in social celebrations. Your role will involve working within an allocated territory, calling on retail outlets and executing merchandising tasks to a high standard.Main ResponsibilitiesStock Management:...

  • Product Specialist

    6 months ago

    Newcastle, Australia Sandvik Full time

    Product Specialist - Electrical, Heatherbrae Our Company and Culture Sandvik Mining and Rock Solutions is a globally recognized leader in supplying equipment, tools, parts, service, and technical solutions for the mining and construction industries. As a business area within the Sandvik Group, we are proud to employ approximately 44,000 people across more...

  • Administrative Support Specialist

    2 weeks ago

    Newcastle, New South Wales, Australia ASR Recruitment Full time

    About the RoleWe are seeking a highly organised and detail-focused Administrative Support Specialist to join our team at ASR Recruitment in Cardiff. This is an exciting opportunity to work on various projects, supporting the delivery of quality products and services to clients.As an Administrative Support Specialist, you will play a critical role in managing...

  • Health Products Marketing Specialist

    6 months ago

    Newcastle, Australia nib Group Full time

    Health Products Marketing Specialist **Let's talk about who we are** The nib Group has a mission and vision of people enjoying better health. Through our success, we aspire to more prosperous and sustainable communities, not only the creation of enterprise value. nib is a trusted health partner, helping members and travellers make more informed healthcare...

  • Production Administrator

    6 months ago

    Newcastle, Australia Eight Recruitment Full time

    Enjoy a challenge? Fast paced & energetic role - Enjoy rewards? A supportive and team-oriented culture! - Production position in a central location - hello social life! **YOUR NEW EMPLOYER** Our client represents Australia’s most dynamic portfolio of both imported & Aussie-made modern wine brands. A constant innovator and market leader, our client...

  • Design Engineer

    3 weeks ago

    Newcastle, New South Wales, Australia BRADKEN Full time

    About the Role:The Design Engineer will play a key part in creating innovative and technically sound solutions for the Mining Mobile Plant division. Based in Newcastle, this role will involve planning, coordinating, and executing engineering tasks to meet and exceed customer requirements.As a Design Engineer at Bradken, you will be responsible for utilizing...

  • Galvanising and Wire Production Specialist

    6 days ago

    Newcastle, New South Wales, Australia InfraBuild Full time

    About UsAt InfraBuild, we are dedicated to making steel using our electric arc furnaces, providing solutions for commercial and residential construction, large-scale infrastructure, primary producers, and rural sectors.Our wire products are used in the manufacture of products from nails to wire rope for draglines in open-cut mining.We have facilities located...

  • Sourcing Technical Specialist

    4 weeks ago

    Newcastle, Australia BRADKEN Full time

    Who We Are: Bradken is equipping the resource sector to sustainably advance society. As a Sourcing Technical Specialist, you'll be joining a global leader in the design, manufacture and supply of wear products and services for mining equipment.Our 3000 - strong global team members are proud of the innovative solutions we provide our customers and our...

  • Product Specialist

    6 months ago

    Newcastle, Australia Sandvik Full time

    Sandvik Mining and Rock Solutions Product Specialist - Mechanical UG Coal - Heatherbrae, NSW Our Company and Culture Sandvik Mining and Rock Solutions is a globally recognized leader in supplying equipment, tools, parts, service, and technical solutions for the mining and construction industries. As a business area within the Sandvik Group, we are proud...

  • Health Products Marketing Specialist

    6 months ago

    Newcastle, Australia nib health funds Full time

    Let’s talk about who we are The nib Group has a mission and vision of people enjoying better health. Through our success, we aspire to more prosperous and sustainable communities, not only the creation of enterprise value. nib is a trusted health partner, helping members and travellers make more informed healthcare decisions, transact with healthcare...

  • Supply Chain Operations Specialist

    3 weeks ago

    Newcastle, New South Wales, Australia Avetta Full time

    Job SummaryThe Supply Chain Operations Specialist will be responsible for developing and maintaining a world-class prequalification system for contractors, suppliers and vendors at Avetta. This role will be the first point of contact for all customers, assisting in prequalification processes and providing exceptional customer support.Key...