Operations Coordinator

6 months ago

Brisbane, Australia Trade and Investment Queensland Full time

The International Operations unit is responsible for managing TIQ's overseas network consisting of two main business groups:

- International Overseas Network: consists of approximately 108 employees located across a network of overseas offices, led by trade and investment commissioners who represent the Queensland Government and promote the state's trade and investment interests internationally.
- International Markets and Directorate: are the Brisbane based business units responsible for supporting and working alongside TIQ's overseas network.

Your opportunityReporting to the Director International Operations, you will be responsible for providing high level executive secretarial, administrative and operational project support to the General Manager, International Operations Division (GMIOD) and the broader Division. You will coordinate, manage and provide quality control over workflows within the Division. You will also be required to balance conflicting priorities, work to deadlines, display a high degree of professionalism, judgement and confidentiality in a fast-paced environment.Your contribution (key responsibilities and accountabilities)To be successful in this role you will:

- Provide high level confidential administrative and operational support to the GMIOD including:

- analysis, coordination and preparation of departmental, ministerial, parliamentary and cabinet briefings, agendas, reports, submissions and presentations/events
- diary and travel management; monthly budget monitoring and analysis, processing expenditure approvals, invoices and accounts; reconciling monthly corporate cards
- ensure quality control and efficient processing of all ministerial, senior executive and key stakeholder briefing materials are in place
- undertaking research and analysis to identify a range of options to support executive decision making
- maintaining excellent working knowledge of current matters relevant to the GMIOD.
- Actively participate in the delivery and coordination of other business management functions and projects both domestically and internationally as required.
- Maintain a high level of accuracy in all administrative documents associated with activities within the division.
- Coordinate stakeholder responses across the division on a range of operational and policy matters.
- In consultation with the Principal Advisor develop, implement and continuously improve office management systems including information management, filing and tracking systems.
- Establish and maintain effective communication strategies, protocols, stakeholder negotiation and liaison activities across cultures and other private and public sector organisations.
- Develop and foster effective relationships with key stakeholders across local, state and federal agencies, industry to continue to build commitment to long term growth.
- A current resume, with the names and contact details of two (2) referees with a thorough knowledge of your competencies for this role. One of whom should be your current or immediate past supervisor.
- A cover letter (maximum 2 pages) telling us why you are interested in this role. This is your opportunity to tell us about your experience, what makes you the best person for the role and how you meet the key capabilities for the role (please do not restate your resume.)

Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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