Library (0.4) & Administration Assistant (0.6)

3 weeks ago

Melbourne, Australia Education Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 08/05/2023 - 20/12/2023

Organisation: Education

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1335893

**Selection Criteria**:
**SC1** Capacity to undertake routine support tasks across a range of functions in one or more work areas, including the libraray and general office.

**SC2** Ability to work co-operatively as part of a team, both independently and under direction.

**SC3** Demonstrated high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area.

**SC6** Demonstrated commitment to professional learning and growth for both self and others.

**Role**:
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
Library
- Sourcing, evaluating and selecting resources to support the information, literacy and literature needs of the school community
- Cataloguing and processing of physical and electronic resources (using SCIS and Bibliotech)
- Assisting with recess and lunch supervision
- Promoting literature, information resources and student work through displays
- Loaning, returning and reserving of resources (This includes daily management of the College’s laptop program)
- Assisting students and staff with search queries
- Assisting staff with library bookings and preparing for special events (such as Open Nights, Book Week, staff meetings)
- Maintaining general tidiness, shelving and shelf reading
- Assisting with annual stocktake

Administration
- Perform administration duties which include, attending to students, parents, visitors and general reception.
- Preparation of standard routine internal and external communication, according to school procedures.
- Liaise with school staff in regard to support requirements.
- First Aid Support.
- Ad hoc duties as required by the Business Manager and Leadership team.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:
**Please ensure**:

- **That you address the Selection Criteria and attach a brief work history including transcripts.**
- **Applications must be lodged on Recruitment on Line by the closing date.**

**Conditions of Employment**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arr

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