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Aps5 Executive Assistant
2 weeks ago
**APS5 Executive Assistant**
12 month contract with Possible Extension| Canberra Location | $53.27 - $56.92 per hour plus 11% superannuation | Negative Vetting Level 2 is Mandatory
**OVERVIEW**
Our Federal Government client is currently seeking an experienced Executive Assistant to join their team at the APS5 level. Within this role you will work collaboratively with the Executive Officer to manage the office and diary of multiple SES Officers.
**YOUR RESPONSIBILITIES**
- Coordinate and prepare meeting briefs, papers, minutes and correspondence, including task tracking to ensure tasks are completed according to priority and deadlines.
- Manage office systems and records using Microsoft Office, SAP, PDMS and TRIM (electronic file management systems)
- Undertake research and analysis to support project and administration or coordination tasks.
- Operate with discretion and use judgement in managing the flow of work and visitors for your SES.
- Work collaboratively across the department to achieve outcomes.
- Provide support and assistance to the administrative coordination units in your work area.
**EXPERIENCE / REQUIREMENTS**
- Have excellent interpersonal skills - as the ‘face of the office’ be able to interact positively with a wide variety of stakeholders.
- Be approachable and build and sustain positive relationships with stakeholders.
- Be highly organised - adept at managing multiple diaries and the reprioritisation of tasks to accommodate competing and changing priorities.
- Thrive in a high-volume environment, working with limited direction and supervision.
- Handle sensitive information with tact and discretion and maintain confidentiality.
**IMPORTANT TO NOTE
