Aps5 Executive Assistant

7 days ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
This Federal Government department is seeking an

The People, Communication, Parliamentary and Governance Division is seeking results-oriented, highly organised
**APS5 Executive Assistant** to provide administrative and operational support to Senior Executive Service (SES) officers within the division.

Under limited direction, the
**APS5 Executive Assistant** will undertake a wide variety of activities related to executive support, which may include, but are not limited to:

- Managing the office of an assistant secretary, including:

- managing and coordinating the executive’s diary, scheduling and organising venues, travel arrangements, preparation of supporting meeting material and escorting guests
- managing correspondence and calls
- Providing administrative support to the branch, including coordination and/or allocation of correspondence and making travel arrangements
- Assisting with financial management, such as credit card reconciliation and invoice payments
- Supporting consistent record management across the branch and/or division, including establishing file naming conventions and compliance with the record management system requirements
- Other administrative duties such as general filing, ordering stationery, photocopying and registering paper and electronic files
- Assisting with other work of the branch and/or division, as directed.

The applicants we would like to attract will:

- Have a proven ability to deliver accurate and timely outcomes in a busy environment
- Excel at building and maintaining stakeholder relationships
- Value and explore innovation and diversity
- Lead and foster a respectful and positive workforce culture

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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