Assistant Company Secretary

3 weeks ago

Brisbane, Australia Hatch Full time

**Requisition ID**:88641

**Job Category**:Administration/Support

**Location**:Brisbane, Queensland, Australia

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

As part of our Shared Services group, comprised of Finance, Marketing, Communications, Human Resources, Commercial, Legal and Facilities, we support the business achieve their goals through a range of strong technical capabilities. We ensure delivery of services through the skills of our people, methodologies, and systems.

Looking to take the next step in your career? Reporting to the Hatch Global Counsel in Canada, the Assistant Company Secretary will be responsible for a range of duties supporting legal and corporate secretarial matters for approximately 20 companies across Australia and Asia. Join our team and become part of a community that strives for positive change.
- Oversee all aspects of subsidiary management for the Hatch group in Australia-Asia to ensure compliance with statutory and reporting obligations, including co-ordinating and drafting agendas and minutes for subsidiary meetings as required
- Draft Board resolutions
- Maintain statutory books, including registers of members and Directors
- Attend to regulatory filings with the Australian Securities and Investments Commission (ASIC)
- Attend to **corporate compliance** of Hatch operating entity in Australia, including drafting policies to meet legislated requirements
- Monitor changes in relevant legislation and the regulatory environment
- Manage the Australian employee share register
- Co-ordinate the completion of corporate mergers and acquisitions in Australia
- Support the regional commercial, contracts and corporate legal services team with such duties as payment of invoices, reconciliation of expenses, file management (both electronic and hard copy), drafting correspondence, travel arrangements, meeting coordination

**You bring to the role**:
You will have company secretarial experience, or experience in corporations’ law, ideally combined with experience supporting Boards and committees (including minute writing and agenda management). You have a sound understanding of legislation/regulations relevant to corporate governance and compliance in Australia that ideally will extend to Asia as well. You have a high level of integrity and discretion and possess strong attention to detail. You take a methodical, organized approach to your work and your ability to communicate with audiences at all levels with clarity, impact and influence will set you apart. This is an opportunity to be part of a small, high performing and well tenured legal and commercial team but to also work autonomously and with initiative.

**Why join us?**
- Work with great people to make a difference
- Collaborate on exciting projects to develop innovative solutions
- Top employer

**What we offer you?**
- Flexible work environment
- Long term career development
- Think globally, work locally

As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a flexible workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request.

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