Company Secretary Assistant

5 months ago

Brisbane, Australia Sugar Research Australia Full time

Make a significant difference in facilitating Board activities

New office in Brisbane CBD

Supportive and dedicated Company Secretary

**Sugar Research Australia (SRA)**
Sugar Research Australia invests in and manages a portfolio of research, development and adoption projects that drive productivity, profitability and sustainability for the Australian sugarcane industry.

We have highly dedicated and passionate people working on industry-critical projects to deliver tangible value outcomes and impact for our industry stakeholders.

**About the role**
The Company Secretary Assistant provides key support to the Company Secretary & General Counsel with impeccable professionalism, excellent attention to detail and organisation skills, and highly effective communication skills. This role has access to confidential information and always requires absolute tact and discretion.

Key responsibilities include but are not limited to:
Scheduling invitation and meeting requests and travel and accommodation arrangements for the company secretary, the directors and other committee members where required

Provide administrative and secretariat services to support in managing meetings, including meetings of the Board, preparation of agendas, board papers, presentations, minutes, minute taking and ensuring action items are followed up in a timely way

Develop and administer an appropriate electronic records management and filing system to ensure all company records, registers and legal records are kept and accessed appropriately in accordance with confidentially provisions and delegations

Arrange events, functions, and board meetings as instructed by the Company Secretary (including regional Board visits), including catering and travel where required, to ensure smooth operations and excellent service to the Board

Assist in managing the annual budget cycle process for the Board and Committees, and the legal function, and ensure expenditure is in line with budget; assist with processing expense claims and invoices

Matter management and administrative support with respect to requests for Legal assistance from various business units.

**About you**
To be successful in this role, you will have the following essential experience and training:

- Minimum of 3 years’ experience working either as a personal or executive assistant to the Company Secretary/General Counsel

Prior experience working in a busy and complex environment to provide timely and quality administrative support to a company secretary using advanced minute taking skills, and highly developed correspondence, presentation and report writing capabilities, whilst demonstrating meticulous attention to detail

Highly discrete with an excellent understanding of legal professional privilege and confidentiality

A demonstrated collaborative, professional and confident style, with the ability to interact with stakeholders professionally and effectively at all levels, including internal staff, Board Directors, the CEO, Executive Management Teams, Industry Members, and Government/other officials

Advanced Microsoft Office skills including Word, Excel, PowerPoint and Teams with the ability to master the use of SRA specific software such as SAP (Concur) and MS Dynamics

Certificate IV in business administration or similar and/or commensurate level of work experience at an Executive level.
- Applicants must have the right to work in Australia in order to apply. The successful applicant will also be required to undertake a medical screening and a police check. Please note this is a permanent role and some intra
- and inter-state travel may be required on rare occasions._

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