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Assistant Company Secretary

4 months ago

Brisbane, Australia Aurizon Full time

Job Number:
95045-319766

Work type:
Permanent - Full Time

**Location**:
Brisbane

Categories:
Administration / Office Support

**Location**: Brisbane

**Remuneration/Benefit**:Negotiable

**About the Role**:
Aurizon is seeking an **Assistant Company Secretary** to join our Company Secretariat team. In this role, you will provide high-level executive support to ensure compliance with statutory and regulatory corporate governance obligations. Additionally, you will manage the preparation and administration of Board and Executive meetings, ensuring smooth operations within the Company Secretariat office.

**Key Responsibilities**:

- Anticipate the needs of the board of directors, company secretary, and executives by planning and managing tasks for the Secretariat office.
- Provide confidential and timely administrative assistance, including preparing reports, submissions, spreadsheets, flowcharts, presentations, and maintaining calendars, schedules, and tracking tools.
- Deliver investigative, research, and analytical support, including process development, reporting for business systems, and conducting research on corporate governance practices, technology, and procedures.
- Liaise between the Company Secretariat office, board, executives, business units, and service providers to ensure seamless operations.
- Ensure compliance with the Corporations Act, ASX Listing Rules, and other relevant legislation for an ASX-listed entity and its subsidiaries.
- Manage diary coordination, organising board and executive meetings, conferences, site visits, booking travel, and managing enquiries.
- Coordinate and prepare Board and Executive Committee meeting agendas, submissions, presentations, and action registers.
- Assist with reviewing and drafting Board charters and policies maintained by the Company Secretariat office.
- Provide administrative support for meetings and conferences, including note-taking, preparing minutes, and ensuring technology services are efficiently provided.

**About You**:

- Exceptional attention to detail, organisational and time management skills, with the ability to handle confidential matters and work under pressure to meet tight deadlines.
- Outstanding written, verbal, and interpersonal communication skills, including stakeholder management, negotiation, and conflict resolution.
- Strong project management, problem-solving, analytical, research, and decision-making skills.
- Ability to work independently and as part of a collaborative team.
- High ethical standards, integrity, and a commitment to professionalism in all business dealings.
- Strong knowledge of standard procedures and protocols for Board, Executive, and shareholder meetings.

**What we offer you**:
At Aurizon, we support the development and growth of our employees. With a national portfolio of operations, we offer long-term and exciting career opportunities.

Some of our benefits include:

- Development and growth opportunities.
- Access to mentoring and development programs.
- Discounts on selected health insurance funds, personal travel, gyms, vehicles and retail brands.
- Parental leave program and super booster.

**About Aurizon.**

Aurizon is Australia’s largest rail freight operator and a top 100 ASX company. Each year, we deliver more than 250 million tonnes of Australian commodities right across the country. Aurizon is crucial to the Australian economy, connecting miners, primary producers and industry with international and domestic markets.

**Look to Aurizon for a diverse and collaborative culture.**

At Aurizon, we are proud of our diverse, collaborative, creative and high-performance culture. We celebrate the contribution of every employee and provide opportunities for career development in a dynamic, caring, and inclusive work environment.

**Advertised**: 17 Sep 2024 E. Australia Standard Time
**Applications close**: 27 Sep 2024 E. Australia Standard Time