Executive Office Administrator

5 months ago

Brisbane, Australia Santos Ltd Full time

**About Us**

Santos provides reliable, affordable energy for progress and seeks to provide lower carbon energy over time.

Santos is a global energy company with operations across Australia, Papua New Guinea, Timor-Leste and the United States.

At Santos, our goal is to be a global leader in the energy evolution to low-carbon fuels that help the world decarbonise and continue to provide the reliable, affordable energy the world needs for modern life and human progress.

Santos is an important Australian domestic gas supplier and LNG supplier in Asia. We are committed to supplying critical fuels such as oil and gas, and abating emissions through carbon capture and storage, energy efficiency projects, use of renewables in our operations and high-quality offsets. Santos will also seek to develop low-carbon fuels as customer demand evolves.

For 70 years, Santos has been working in partnership with local communities, providing jobs and business opportunities, safely developing natural gas resources and from there powering industries and households.

Santos seeks to deliver long-term value to shareholders through our diverse portfolio of high-quality, long-life, low-cost oil and gas assets, carbon storage resources and infrastructure.

The Santos portfolio is value accretive and resilient across a range of decarbonisation scenarios. Santos has a climate transition action plan that will continue to evolve for the global energy evolution.

Santos has a regional operating model with a strong local focus. The Company’s operating structure comprises three regional business units focused on enabling and executing corporate strategy. Two divisions - Santos Energy Solutions and Santos Upstream Gas and Liquids - are accountable for global portfolio management and strategy.

**About the Role**

We are looking for a self-starter who is motivated, proactive and inquisitive by nature. Someone who enjoys working collaboratively and autonomously and thrives on delivering exceptional outcomes for keys stakeholders, both internally and externally.

To be successful in the role you will have the ability to build and maintain relationships at all levels of the business. Manage the day-to-day office operations and ensure an effective, accessible and smooth functioning administrative environment. You will act as the key administrative contact for the leadership team to ensure a coordinated and cohesive leadership group is maintained at all times.
- Support the GLNG Secretariat to communicate with joint venture partners in a clear, concise and transparent manner.
- Support the on-boarding and orientation of new staff.
- Manage accounts payable in the Santos system.
- Liaise with the Chair of the Board and subcommittees on behalf of GLNG OPL CEO (including preparation and distribution of documents through the GLNG Secretariat), as required.
- Monitor the Secretariat inbox and, as soon as reasonably practicable, action all communications with external stakeholders such as the joint venture partners.
- Manage corporate travel.
- Manage and arrange internal and external events
- Responsible for compiling and issuing the JV Weekly Report and JV Monthly Report and supporting OPL Board subcommittees.
- Compliance with the Santos Management System (SMS).
- Compliance with the Santos Delegation of Authority (DOA).
- Compliance with the Santos Corporate Governance and Safety requirements.

**About you**:

- Experience in external influencing roles such as company secretarial positions, procurement, or joint venture advisory.
- Experience interacting at an executive level with CEO, general counsel, board directors and operating committee members.
- Excellent writing and communications skills and experience in joint venture or company reporting.
- Diligence, being organised with attention to detail, ability to work collaboratively in a broad team environment, build relationships both internal and external to the business.
- Governance credentials or legal, engineering or finance support experience.
- Previous experience managing an office or equivalent experience managing a large professional team in a large business.

**Supporting a Diverse Workforce**

Santos acknowledges that we operate on the traditional lands of Aboriginal people. We recognise the traditional rights to maintain the culture, identities, traditions, and customs on their country. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our ongoing success.

We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.

Australian Aboriginal and / or Torres Strait Islander jobseekers are strongly encouraged to apply.

**How to Apply**

Applications must be submitted via th

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