Human Resources Administrator

2 months ago

Cranbourne West, Australia Simply Helping Full time

Fun, energetic culture and team
- 6 Month Contract | 9 AM to 5 PM | Cranbourne West | In house Parking
- $59,280 - $65,208 per annum

**This is an in-office role (5 days a week) at our Cranbourne West office and is a 6 month full-time contract - $59,280 - $65,208 per annum.**

**About Simply Helping**
Simply Helping Gippsland South & West is a provider of in-home supports with the purpose of adding value, meaning and dignity to the lives of service users and supporting their independence.
Simply Helping commits to the following principles and requires its employees to match that commitment and act appropriately in reporting and addressing any concerns:

- Zero tolerance of racism
- Zero tolerance of abuse towards the elderly or persons with disability
- The Victorian Child Safe Standards
- Respecting and valuing First Nations children

**Purpose of Position**
The purpose of the HR Administrator role is to support the HR team to: a_chieve and maintain a compliant and well-trained workforce with high staff retention and engagement, while adhering to company policy, Fairwork (and other) regulations and best practice in relation to staff employment._
***
**Key Responsibilities**:
**Recruitment**
- Manage the full recruitment and selection process within agreed timeframes, including position descriptions, position advertising, applicant communications, background checks and shortlisting, coordinating interviews, interview panels, reference checks and employment contracts.
- Collaborate with senior management to schedule, organise and conduct recruitment activities.
- Facilitate the onboarding process for new hires, including staff induction.

**Organisational Culture**
- Work with senior management to promote and develop a culture within Simply Helping that reflects its Vision and Values.
- Foster a positive workplace culture through effective communication and conflict resolution.
- Work to ensure adherence to professional and ethical standards of behaviour and integrity within Simply Helping, in alignment with its policies and Code of Conduct.

**Workplace Health and Safety**
- Contribute to the education and training of staff to ensure work is undertaken at mínimal risk to the health and safety of employees, service users and all others present in work environments.
- Work with senior management to ensure staff comply with Simply Helping’s WHS requirements with particular emphasis on manual handling, infection control, food safety and high-intensity personal care.
- Work with staff who are affected by work-related personal injury or illness, including assisting to develop and implement back-to-work plans, as required.

**General Duties**
- Ensure compliance with confidentiality and data protection regulations.
- Maintain accurate and up-to-date employee records, including training completions and program compliance.
- Positively engage with support workers and office staff to ensure all Aged Care, NDIS and TAC compliance requirements are met and maintained.
- Regularly monitor the register of staff compliance requirements (e.g. police checks, Working with Children Checks) and ensure renewals are notified and expedited in a timely manner. Update register, as required.
- Provide input and assist in the creation and publication of the monthly newsletter with topics relevant to engagement, compliance, and policy.
- Provide guidance to employees on HR-related enquiries and concerns.
- Act as a point of contact for employee relations matters and escalate issues to the HR Manager as necessary.

**Skills / Attributes**
- Strong workload management ability.
- Clear communication and ability to develop rapport with colleagues, service users and other stakeholders.
- Good problem-solving and decision-making skills.
- Strong ethical standards and personal integrity.
- Interpersonal skills and empathy.

**Qualifications, Experience and Knowledge**
- Administration skills essential.
- Proficiency in Microsoft Office Suite.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organisational and multitasking abilities.

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