Office Coordinator and Personal Assistant

8 months ago

Greater Adelaide SA, Australia Essential HR Full time

Join an organisation that encourages innovation, and growth for all employees
- Full time permanent opportunity
- Work for a quality South Australian company

**What the role offers**:
Join a quality South Australian Property Group as their Office Coordinator and Personal Assistant to the Managing Director. In this varied role, you will be part of a passionate and dedicated team with a vision based on client satisfaction, integrity, and quality. In this key role, you will be able to make a difference and support the business as it grows.

**Role overview**:
The Office Coordinator and Personal Assistant provides comprehensive administrative support and assistance to the Managing Director. This role involves managing a wide range of administrative tasks, coordinating schedules, handling confidential information, and acting as a liaison between the Managing Director and internal/external stakeholders. As the Office Coordinator and Personal Assistant, you will play a critical role in supporting the Managing Director and contributing to the overall success of the organisation.

**Main responsibilities**:

- Manage the Managing Director's calendar, schedule appointments, and coordinate meetings
- Prioritise and organise meetings, ensuring all necessary materials are prepared in advance
- Serve as the primary point of contact for internal and external stakeholders, screening and prioritising incoming communications
- Coordinate and schedule internal and external meetings, including logistics, venue booking, and catering
- Prepare agendas, minutes, and other meeting materials as required
- Retrieve and distribute relevant documents, reports, and presentations as requested
- Build and maintain positive relationships with internal teams, external clients, partners, and stakeholders
- Represent the Managing Director in meetings and events when necessary
- Support the Managing Director in executing special projects, initiatives, and assignments
- Assist in the coordination and implementation of company-wide events and activities

**What you will bring**:

- Proven experience as an Office Coordinator / Personal Assistant
- Strong organisational and time management skills with the ability to multitask effectively
- Excellent verbal and written communication skills
- Intermediate / advanced IT skills, specifically in Microsoft Office Suite
- Strong attention to detail and problem-solving skills
- Professionalism, integrity, and the ability to maintain a high level of confidentiality
- Flexibility to adapt to changing priorities

**To Apply**:
**Application Process**:

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