Personal Assistant to The Co-leaders

1 month ago

Greater Adelaide SA, Australia Sahmriresearch Full time

Summary

Full-Time, 12-Month Contract

At the South Australian Health and Medical Research Institute (SAHMRI), we are committed to achieving innovative, ground-breaking health and medical research that fundamentally improves the quality of life for all people.

SAHMRI is located on the lands of the Kaurna people who are the traditional custodians of Adelaide and the greater Adelaide region. SAHMRI works with traditional custodians across South Australia, Australia, and globally. The Wardliparingga Aboriginal Health Equity Theme (AHE) at SAHMRI is a leading national Aboriginal and Torres Strait Islander-led unit dedicated to wellbeing and achieving health equity among Aboriginal and Torres Strait Islander peoples in Australia through quality and safe health and medical research.

An exceptional opportunity now exists for an experienced Personal Assistant to join the Wardliparingga Aboriginal Health Equity theme at SAHMRI, supporting the themes Co-Leaders. This dynamic role will involve working closely with the Co-Leads to assist and support them in achieving their priorities through the provision of highly organised secretarial and administrative support.

This position will be offered as a 12-month role initially, with view to extend.

About the role

Key responsibilities include:

- Confidential and professional diary management
- Meeting coordination and preparation
- Produce meeting documentation as required - agendas and minutes
- Proactively monitor approaching deadlines and follow up action items
- CV, bio and profile maintenance
- Generation of professional documentation in Word, Excel and PowerPoint
- Coordination of travel
- Credit card reconciliations
- Assist with management of projects overseen by the Co-Leaders

About You
- Qualifications in Business Studies / Administration is highly desirable.
- Experience working with Aboriginal organisations and/or people is essential. Working in a research environment or exposure to research is essential.
- Demonstrated success in managing senior executives within similar organisation.
- Excellent written and verbal communications skills.
- Extensive administration experience, including day-to-day financial and record keeping procedures.
- High level of initiative, integrity and work ethic.
- Ability to maintain high level of confidentiality.
- Highly organised and methodical with strong attention to detail.
- Excellent interpersonal skills.
- Excellent time management skills.
- Demonstrated high levels of collaboration with diverse partners and roles

Special Requirements
- Some out of hours work may be required.

As a not-for-profit organisation, SAHMRI employees can access salary packaging options up to $15,900. Salary packaging lets you pay for things like the everyday costs of living with money from your salary before tax. This reduces your taxable income, meaning you could pay less tax and take home more of what you earn. For more information on salary packaging please see the Maxxia website.

For a copy of the position description, please click here.

Applications close: Monday 2nd December 2024- Aboriginal and Torres Strait Islander people are strongly encouraged to apply_
- SAHMRI is a member of the Athena SWAN Science in Australia Gender Equity program. We have been awarded Bronze status for our commitment to advancing the careers of women, trans and gender diverse individuals in STEMM._

Equity & Diversity at SAHMRI

At SAHMRI, we live our commitment to equity and diversity every day: respecting people as individuals and valuing differences to create a working environment that is fair and flexible, promotes personal and professional growth and benefits from the capabilities of a diverse workforce.

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