Medical Conferences and Events Coordinator- Anz

8 months ago

North Ryde, Australia Solventum Full time

**Job Description**:
At 3M Medical Solutions Division we are passionate about finding ways to improve clinical outcomes and reducing patient complications in health care facilities across Australia and New Zealand. Our solutions cover patient preparation, patient management and wound care. With the recent acquisition of KCI, 3M’s value offering in the market has strengthened even more so this is an exciting time to join a team that is undergoing significant transformation.

We are currently recruiting for a Medical Events & Conferences Coordinator, Australia & New Zealand to join our Division based at our head office in North Ryde.

This role will see you responsible for various activities which include, but are not limited to:

- Event database management and reporting
- Proactive collaboration with Health Care Compliance (HCC) engagement to ensure all events/sponsorship follows approval checks and requirements e.g. GEMSC approval
- Work with marketing to create and maintain planning calendar of all events - ability to hand over during leave periods to ensure event running as per plan.
- Educational seminar event management
- Tradeshow co-ordination and management
- Registrations for conference/tradeshows
- Sourcing & booking external venues/exhibition space & venue liaison
- Management of the storage of central collateral, shipping / logistics and manage the delivery and return of collateral, samples and stands to and from tradeshows
- Manage all catering / hospitality arrangements
- Delegate attendance and processing (forms, badges, hotels etc.)
- Conference furniture hires
- Manage KOL / speaker payments and logistics in conjuction with SA&E
- Processing of invoices and payment follow up for vendors
- Ensure compliance checks and integrity assessments are processed where necessary
- Daily lead queue monitoring in Salesforce. Daily monitoring of the division’s inbox monitoring for lead inquiries.

The successful person will have
- Excellent time management and organizational skills with the ability to prioritise multiple tasks on a weekly and daily basis
- An ability to navigate and master multiple systems and processes to get the job done with a no-fuss attitude
- Great interpersonal skills to help manage and find helpful solutions for urgent team queries or concerns

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