Project Administrator

2 months ago

Clayton, Australia Service Stream Full time

Primary Location

Clayton, VIC
Job Description Summary

To contribute to the efficiency, profitability, and growth of Service Stream by performing a variety of customer facing and administrative functions, whilst adhering to relevant statutory legislation and Service Streams Policies and Procedures.
About the Role

The Project Administrator is responsible for a wide variety of tasks within the areas of operations, finance and office management across all business units.

Nature of position: Permanent /Full time

Location: Clayton South

Reporting Line: Program Manager - Water & Sewer
- Management of all financial information relating to the works program including time and costs for labour, equipment and materials as well as management of invoices;
- Co-ordinating and managing purchase requisitions received from the operating unit/project team, ensuring that requisitions are processed in a timely and accurate manner
- Raise purchase orders within the Service Stream system in a timely and accurate manner from requisitions received or other methods of request as may be appropriate
- Management of compliance and client related documentation (for example audits, training records etc.);
- Report collation, archiving, distribution, maintaining document register, ensuring submission deadlines are met, tracking RFI’s, proof reading and formatting confidential documentation
- Co-ordinating and managing the provision of delivery/supply documentation (good receipt notes, delivery dockets and the like) from Comdain project/site/field staff or sub-contractors/suppliers to enable accurate and timely purchase order receipting;
- Entry of timesheet hours/costs, plant & equipment hours/costs and other project related charges as appropriate for the operating unit/project as required;
- Management of meetings including scheduling of meetings, distribution of the agenda and other materials and minuting meetings;

About You

This is a fantastic opportunity for a Project Administrator to build industry contacts and develop your career.

We are looking for an individual with;
- Prior experience in providing a high level of Project Administration and Finance to an engineering and construction team.
- Strong understanding of purchasing and goods receipting
- Intermediate to advanced level in MS Office suite (specifically Sharepoint, Word, Excel, Outlook & PowerPoint)
- Exceptional communications skills and ability to multitask
- Great interpersonal skills with an ability build excellent working relationships

About Us
- Service Stream, together with its subsidiaries and affiliates, is a leading national service provider to develop and operate Australia's essential communications, energy and water networks in the telecommunications, utilities and transport industries. We specialise in the design, construction and maintenance of new and existing networks, and deliver end-to-end engineering and asset management solutions on behalf of our blue-chip client base._
- Service Stream is an equal opportunity employer who believes diversity of thought, background and experience strengthens relationships and benefits our people, clients, and communities. We are committed to cultivate an inclusive and high-performing culture where our people thrive and are proud to bring their whole selves to work, inspiring a respectful and inclusive environment. Service Stream encourages and welcomes the opportunity for applicants to share their lived experiences._
- Service Stream does not accept any unsolicited resume referrals from external Recruitment or Labour Hire Companies._
Department

Projects

How to Apply

  • Project Administration Officer

    2 months ago

    Clayton, Australia Monash University Full time

    **The Opportunity** Are you a detail-oriented professional with a passion for efficient operations? Look no further! Our dynamic team is seeking a Project Administration Officer to play a pivotal role in our groundbreaking Fire to Flourish program. As a Project Administration Officer with a broad range of professional and high-quality administrative skills...

  • Project Administration Officer

    10 hours ago

    Clayton, Australia Monash University Full time

    **The Opportunity** Are you a detail-oriented professional with a passion for efficient operations? Look no further! Our dynamic team is seeking a Project Administration Officer to play a pivotal role in our groundbreaking Fire to Flourish program. As a Project Administration Officer with a broad range of professional and high-quality administrative skills...

  • Project Administrator

    2 months ago

    Clayton, Australia CLX Professionals Full time

    **Who are we?** We are CLX (Customer Led Experience), a one-stop-shop covering the entire front-end - from insights to strategy, design, and manufacture, to execution and training. We specialise in transforming legacy retail models through innovative and impactful solutions, delivering cost efficiencies, and improving customer experiences. CLX have...

  • Project Administrator

    2 months ago

    Clayton, Australia CLX Professionals Full time

    **Who are we?** We are CLX (Customer Led Experience), a one-stop shop covering the entire front-end - from insights to strategy, design, and manufacture, to execution and training. We specialise in transforming legacy retail models through innovative and impactful solutions, delivering cost efficiencies, and improving customer experiences. CLX have...

  • Project Administrator

    6 days ago

    Clayton South, Victoria, Australia Service Stream Full time

    Primary LocationClayton, VICJob Description SummaryTo contribute to the efficiency, profitability, and growth of Service Stream by performing a variety of customer facing and administrative functions, whilst adhering to relevant statutory legislation and Service Streams Policies and Procedures.About the RoleThe Project Administrator is responsible for a wide...

  • Project Officer

    1 week ago

    Clayton, Australia Monash University Full time

    **The Opportunity** **Join Our Team as a Project Officer!** Are you passionate about sustainable development and education? We’re seeking a dynamic and detail-oriented **Project Officer** to contribute to our **Sustainable Development Education Program (SDEP)**. As a key member of our operations team, you’ll play a crucial role in ensuring the smooth...

  • Project Administrator/coordinator

    1 week ago

    Clayton, Australia Micale Recruitment Pty Ltd Full time

    Renowned Global Company - 3months ongoing temporary assignment (temp to perm) - WFH -Hybrid Our client, a leading global supplier of technology and services, is seeking an experienced Project Coordinator to undertake an ongoing temporary assignment for a minimum of 3 months. This position is well suited to an individual who is pro-active with a can-do...

  • Project Coordinator

    2 weeks ago

    Clayton, Australia Monash University Full time

    **The Opportunity** The **Project Coordinator** supports a range of research activity for projects in Fire to Flourish’s partner communities across NSW and Victoria. As a Project Coordinator, you work closely with the Senior Manager of Research, the Executive Team, researchers, project coordinators and community-based staff. The role works collaboratively...

  • Administration

    2 months ago

    Clayton, Australia Alton Full time

    **Location** clayton **Shift** Day **Description** Reception duties General business administration and office management Update and maintain accounts ( Including accounts payable and receivable) Preparation of general ledger journals and reconciliations Responsible for goods inwards reporting and receipting in stock Assist with other accounting projects...

  • Administration Assistant

    2 months ago

    Clayton, Australia Monash Health Full time

    Reference Number - 59625 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Information Technology - Location - Monash Medical Centre Clayton - Position Summary - Bring your Admin experience to the IT Team at Monash Health - Provide efficient administration support to the IT Management & Leadership Team - Work with diverse people...

  • Project Officer

    3 weeks ago

    Clayton, Australia Monash Health Full time

    Reference Number - 59315 - Employment Type - Fixed Term Part Time - Entity - Monash Health - Department - Nephrology - Location - Monash Medical Centre Clayton - Position Summary **About the Role** This role will support the delivery of a Nephrology Clinical Change project, involving state-wide coordination of the program as well as liaison and...

  • Project Manager

    3 weeks ago

    Clayton, Australia Kennards Hire Full time

    Project Manager - Major ProjectsMelbourne, VICBe Where the Action Is | Onsite, Hands-On, and Customer-FacingLead the Way in Exciting Major Projects Across IndustriesCompetitive Pay + Dual Cab Hilux & Fuel Card + Share in the SuccessAt Kennards Hire, our mission is to transcend size and become the epitome of excellence in the hire industry. We are driven not...

  • Project Manager

    2 months ago

    Clayton, Australia Kennards Hire Full time

    Project Manager - Major ProjectsMelbourne, VICBe Where the Action Is | Onsite, Hands-On, and Customer-FacingLead the Way in Exciting Major Projects Across IndustriesCompetitive Pay + Dual Cab Hilux & Fuel Card + Share in the SuccessAt Kennards Hire, our mission is to transcend size and become the epitome of excellence in the hire industry. We are driven not...

  • Project Officer

    2 months ago

    Clayton, Australia Monash Health Full time

    Reference Number - 65844 - Employment Type - Fixed Term Full Time - Entity - Monash Health - Department - Capital and Infrastructure - Location - Monash Medical Centre Clayton - Position Summary - Capital - Client side - Project Management **About the Role - Project Officer, Capital** As a member of the Capital Projects team the Project Officer will work...

  • Project Officer

    11 hours ago

    Clayton, Australia Monash Health Full time

    Reference Number - 65844 - Employment Type - Fixed Term Full Time - Entity - Monash Health - Department - Capital and Infrastructure - Location - Monash Medical Centre Clayton - Position Summary - Capital - Client side - Project Management **About the Role - Project Officer, Capital** As a member of the Capital Projects team the Project Officer will work...

  • Administrator

    4 weeks ago

    Clayton, Australia Monash Health Full time

    Reference Number - 59588 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Information Technology - Location - Monash Medical Centre Clayton - Position Summary - Information Technology, Digital Health Division - Responsible for the implementation and support of the Monash Citrix environment - Full Time Ongoing Position **About...

  • Digital Pathology Project Admin Officer

    2 weeks ago

    Clayton, Australia Monash Health Full time

    Reference Number - 59786 - Employment Type - Fixed Term Full Time - Entity - Monash Health - Department - Digital Pathology - Location - Monash Medical Centre Clayton - Position Summary - Full Time Fixed Term (2 Years) - Flexible Working Arrangements - Administration Officer for large scale project across Alfred and Monash Health **Digital Pathology Project...

  • Administration Assistant

    2 months ago

    Clayton, Australia Monash Health Full time

    Reference Number - 62661 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Information Technology - Location - Monash Medical Centre Clayton - Position Summary - Work with diverse people from various Programs and Departments - Provide high level administration support to the IT Department - Be a part of a dynamic multidisciplinary...

  • Administration Assistant

    3 weeks ago

    Clayton, Australia Monash Health Full time

    Reference Number - 62661 - Employment Type - Full Time Ongoing - Entity - Monash Health - Department - Information Technology - Location - Monash Medical Centre Clayton - Position Summary - Work with diverse people from various Programs and Departments - Provide high level administration support to the IT Department - Be a part of a dynamic multidisciplinary...

  • HR Services Administrator

    5 days ago

    Clayton, Australia deliberatepractice Full time

    Well-known and respected company - Global organisation - Competitive remuneration & flexibility This leading global organisation is looking for a dynamic and proactive HR Administrator to join their Melbourne office on an initial 6-month basis. A leader in its field, the organisation is very well respected and is known for looking after its...