Executive Coordinator

5 months ago

Brisbane, Australia Education Full time

Your role

**Responsibilities include**:

- Coordinate the flow, preparation and development of high-level documents/requests, submissions, reports, briefing material and correspondence for the senior officers on significant portfolio issues.
- Assist with the coordination and development of regional and departmental governance reports, and external reporting requirements relating to departmental activities.
- Assist with the preparation and coordination of information required by internal and external stakeholders which may include Briefings, Questions on Notice, and Possible Parliamentary Questions ensuring timelines are adhered to.
- Review and analyse correspondence, briefings, responses, and submissions in order to ensure accuracy in content, alignment with relevant legislation and policies. and ensuring compliance with departmental visual and style guides, maintaining consistency with format, structure and protocols.
- Assist with the preparation of submissions, reports, briefing material and correspondence for the Executive Director, Regional Operations and other senior officers on significant portfolio issues.
- Analyse the content and requirements of correspondence, information and briefing requests and determine where the correspondence should be actioned.
- Coordinate and monitor the progress of correspondence, cabinet requests, submissions, reports and briefing material to ensure timeframes are adhered to and maintain a high level of accuracy in line with established priorities, monitor important issues, and follow up action.
- Develop, maintain and foster effective networks and liaison with regional and departmental portfolio areas,, and other key stakeholders ensuring all correspondence reflects currency of information, initiatives and departmental strategic direction.
- Establish and maintain strong working relationships and networks with clients and officers of the department in order to expedite the business activities of the division.
- Provide support to the office administration staff ensuring the provision of confidential administrative and executive support.

Other responsibilities (as required)
- Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.

**To Apply**:

- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
- Attach a 2-page written statement in response to the attached role description.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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