Executive Operations Coordinator
4 days ago
The Executive Operations Coordinator is a key member of our People & Culture team, responsible for ensuring the efficient day-to-day operations at S2M Digital Recruitment.
This role covers a wide range of responsibilities, including general office maintenance, supplier management, Work Health & Safety (WHS) compliance, event coordination, and weekly staff barista services. The ideal candidate will bring a proactive, can-do attitude—identifying and addressing issues or areas for improvement with enthusiasm and initiative.
Key Responsibilities- Ensure the office is well-maintained and fully stocked, including managing the supply and restocking of drinks, snacks, and kitchen essentials.
- Oversee relationships with suppliers and service providers for building maintenance and office upkeep, ensuring high-quality services and competitive pricing.
- Maintain an organised and well-stocked office environment, monitoring inventory levels, and managing orders and deliveries as needed.
- Oversee and ensure compliance with Work Health & Safety (WHS) standards and practices within the organisation
- Work with designated WHS representatives, including Fire Wardens and First Aiders, to ensure a safe and compliant work environment.
- Conduct or support WHS training and periodic reviews as necessary to uphold safety standards.
- Plan and coordinate office events, including internal celebrations, team-building activities, and special functions, in collaboration with the P&C team.
- Manage event logistics, including catering orders, room setups, and vendor liaison, to ensure a smooth and engaging experience for all attendees.
- Provide weekly barista-style coffee service for staff, or be willing to learn barista skills to offer high-quality coffee and create a welcoming office culture.
- A minimum of 1-3 years of experience in office management, facilities coordination, or a similar role, ideally within a corporate or professional services environment.
- Strong organisational and multitasking abilities with a proactive and solution-oriented approach.
- Excellent communication and interpersonal skills to collaborate effectively with suppliers, staff, and stakeholders.
- Willingness to learn and take on new challenges, including barista training and coffee preparation.
- WHS certification, knowledge or basic understanding of WHS requirements and procedures (training can be provided).
- Strong attention to detail and ability to maintain a tidy, professional office space.
- Event planning experience is a plus but not essential.
- A passion for people and creating a positive workplace culture.
- Excellent organisational skills, ability to timely execute tasks, prioritise and multitask.
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