Personal Assistant to Gm, Btr and Gm, Technical

4 weeks ago

Sydney, Australia Mirvac Full time

Mirvac's people are our most valuable asset. We are proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work. We offer a number of competitive and unique benefits for permanent employees including:
$1000 of Mirvac Securities Annually
Flexible Work Arrangements
Leadership and Professional Development Programs
Generous Parental & Partner Leave Policy
Unlimited Volunteer Leave and National Community Day
Mirvac Pride Committee
Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For over 50 years, we've dedicated ourselves to shaping Australia's urban landscape. Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.
At Mirvac, we know that it’s our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.
As Personal Assistant to General Manager, BTR and General Manager, Technical Operations & Delivery, you will provide a high level of administrative support to the General Managers, and additionally, to their teams when needed.
**Your responsibilities will include**:
Provide an exceptional customer experience by building strong relationships with key stakeholders (internal & external), and ensure a high level of communication by responding to, and actioning, requests in a timely manner
Keep MLT members abreast of the pulse of the business.
Operate without supervision in the executive environment.
Prepare and edit all general correspondence.
Deal with confidential information and ensure a high level of discretion.
Prioritise work across a range of departments and projects.
Provide administrative support to Management team and employees across the business as required.
Preparing reports and additional correspondence including meeting agendas, papers, presentations, briefings, and proposals.
Prepare, collate, and distribute monthly reports.
Manage staff events, engagement initiatives, conferences, and projects as required.
General administrative tasks including expense processing, invoices processing and maintain filing.
Building collaborative relationships with key internal and external stakeholders.
Managing conflicting priorities and expectations and providing prompt and professional communication.
Arranging travel, itineraries and associated personal and corporate credit card expense reconciliations.
Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
Driving improvements and maximising efficiency of administration processes.
Competing tasks accurately, on time and to a consistently high standard.
Assist with any projects, or undertaking additional duties as reasonably required.
Supporting the GM’s with HR people requirements - e.g. approving recruitment and employee change requests, organising
signing of documentation, facilitating the onboarding, and training of new employees, and ensuring accurate access and set
- up on commencement date.
Work with the PA & EA community including being a role model to all Assistants in the business to promote professional standards, attitude, and discretion.
Actively contribute to project working groups across the business that deliver tangible outcomes for the division.
Work collaboratively with team members and stakeholders to ensure system/data integrity, efficient information flow and to drive portfolio wide excellence and efficiencies through consistency of approach, reporting and transfer of experiences and learnings.
Your point of difference
Proven extensive experience as a senior Personal Assistant
Demonstrated experience in a high-volume customer facing and administrative roles with conflicting priorities is highly desirable
Proven stakeholder engagement abilities
High level of IT proficiency
Relevant tertiary qualifications are highly desirable
A customer-centric focus with the ability to develop and maintain exceptional stakeholder relationships, and liaise with people at all levels
Exceptional organisational skills with the ability to prioritise work effectively, ensuring deadlines are achieved on time
Ability to think strategically, adapt to change, deal with ambiguity and complexity.
Proactive and self-motivated mindset, with the ability to solve issues as they arise, and to improve system and process efficiencies and effectiveness
A commitment to quality, professionalism, confidentiality, and attention to detail.
Exceptional communication (written & verbal) and interpersonal skills
All of these attributes are preferred, if you think you may be the right fit for the role please still apply.

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