Personal Assistant to GM

1 month ago

Sydney, Australia Stockland Full time

The Opportunity

Are you an organised and proactive professional with a knack for multitasking? Join our dynamic team as a Personal Assistant, where you’ll play a crucial role in ensuring smooth operations and supporting the growing Funds Management and Logistics business.

In this role you will be supporting the two Executive General Managers and their teams in administration, communication, and information/workflow management. You will help enhance Stockland’s brand and the Managers profile, partnerships and relationships with key stakeholders both internally and externally. 

This role is being recruited on a contract until December 2025. 

Your tasks will include:
 
•    Complex diary management and scheduling of meetings for 2 x EGM’s.
•    Manage and support the broader Funds Management and Logistics teams.
•    Preparation and distribution of meeting agenda’s, presentations, reports, minutes and correspondence with a high attention to detail.
•    Minute taking in both internal and external meetings.
•    Coordination of workshops, events, interstate and international travel and expenses.
•    Handle inboxes and confidential information with utmost discretion.
•    Manage information retrieval, files, records, and maintain processes.
•    Focus on HR tasks, including people management and team resourcing.
•    Build and maintain relationships with key stakeholders, both internally and externally.
•    Foster cross-functional collaboration to enhance efficiencies.
•    Ensure full compliance with Operational Risk procedures.

To be successful in this role you will have the following skills and experience:
 
•    Previous experience working independently in a fast-paced senior management environment with high work pressures and competing deadlines.
•    Proven ability to manage and prioritise multiple tasks to a high standard, within set timeframes.
•    Strong capability in building and maintaining trusted relationships with senior managers and key stakeholders.
•    Demonstrated professional judgment and problem-solving capabilities.
•    Proficiency in Microsoft Windows applications for diary management, word processing, and Excel spreadsheets.
•    Experience in planning and tracking one-off administration projects/initiatives.
•    Excellent organisational and time-management skills.
•    Professional presentation and communication skills, both written and verbal.

The Stockland Proposition

At Stockland we are a community delivering outcomes that benefit the community at large. We work collaboratively and inclusively, building strong working relationships. Our portfolio is diverse and so are the opportunities for professional and career development. We are committed to providing our people with broad experiences to build a successful career.
 
We recognise the importance of flexibility and work life-quality and over 80% of our employees have informal or formal flexible work arrangements. Additionally, Stockland has a strong commitment to achieving the best outcomes through an inclusive and collaborative culture. Our customers come from diverse backgrounds and we and we want our teams to reflect this.
 
Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date
 
Apply today – Stockland – it's your place.

Agencies should note that unsolicited resumes will not be accepted for this position and Stockland will not pay any fees related to resumes that are submitted directly to hiring managers and not through our approved process. Where appropriate, the Careers @ Stockland Team will work with our preferred panel of agencies to source candidates for roles. Please submit any queries relating to the approved process of submitting candidate resumes or Stockland’s preferred agency panel to careers@stockland.com.au

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