Executive Assistant

2 weeks ago

Brisbane, Australia Queensland University of Technology Full time

$85,857 to $92,964
- Ongoing, full-time
- Gardens Point

**Who are we looking for?**

Queensland University of Technology (QUT) is seeking an Executive Assistant to join Office of the Executive Dean, Faculty of Engineering, Academic Division.

The Executive Assistant supports the Executive Dean by providing high level administration support in a complex and fast-paced environment. They lead the delivery of high quality, client-focussed service, proactively identifying and implementing opportunities for improvement. The Executive Assistant plays an integral role within the Executive Dean’s Office by supporting the coordination of the Executive Dean’s internal, external and research-related engagements. The Executive Assistant liaises with internal and external stakeholders at all levels, including internally within the university, and with government officials and industry leaders. Confidentiality, discretion and consistent sound judgement are critical attributes for this role. This position reports to the Executive Dean for supervision, workload management and for Performance Planning and Review (PPR).

**Real world impact**

QUT is a major Australian university with a global outlook and a 'real world' focus. We are an ambitious and collaborative institution that seeks to equip our students and graduates with the skills they will need in an increasingly disrupted and challenged world.

**About the Faculty**

The Faculty of Engineering aims to shape the world we live in by engineering sustainable, innovative and liveable environments. Our programs focus on teaching, research and building a better quality of life through advancements in robotics, manufacturing, Al, architecture, and construction.
The Faculty adapts and innovates infrastructure to meet real world challenges such as overpopulation, natural disasters and climate change. We pursue high-level engagement with a range of sectors to deliver benefits across health, transport, aerospace, manufacturing, mining and agriculture.
Through long-standing collaborations with partners such as BMW, Boeing, Stryker, and Shell, the Faculty remains at the forefront by facilitating learning that is delivered on campus, online and in the real world. Strong industry connections enable us to address complex challenges through research and innovation, as well as offer our students relevant and practical learning experiences.
Our Schools are established around disciplines that promote collaboration in teaching and research. These include the:

- School of Architecture and Built Environment
- School of Civil and Environmental Engineering
- School of Electrical Engineering and Robotics
- School of Mechanical, Medical and Process Engineering.

The Faculty is also home to outstanding researchers of international renown that collaborate with partners to improve systems in robotics, medical, mechanical, mining, food and beverages, oil and gas, energy, water and sugar. Our Research Centres include:

- Centre for Biomedical Technologies
- QUT Centre for Robotics
- Centre for Transformative Biomimetics in Bioengineering

The Faculty is led by the Executive Dean and the Executive Management Team comprising the deputy dean, heads of schools, and other senior faculty staff.

**What you need to succeed**

You will thrive in this role if you are passionate about developing trusted working relationships and delivering high-level administrative support to a collegiate and high-performing team.

You will demonstrate:
1. Education, training and/or experience equivalent to completion of a degree combined with relevant work experience, or extensive experience in an Executive Assistant capacity.

2. Experience in providing Executive and/or personal assistant support to Senior Staff.

3. Demonstrated ability to plan and work efficiently with multiple competing deadlines and mínimal supervision.

4. Advanced written and oral communication skills with demonstrated ability to write and edit a diverse range of high-quality materials.

5. Highly developed digital literacy skills including advanced experience in the use of the Microsoft suite of products, with the ability to quickly adapt to other products and technologies.

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