Executive Assistant

1 month ago

Brisbane, Australia AVEVA Full time

AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.

We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.

If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you Find out more at

Role: Executive Assistant (Fixed Term Contract)

Location: Brisbane, Australia

Reporting to: Vice President & Market Leader Pacific

About the role

In this role, you will be play a pivotal role in supporting the Vice President – Pacific and members of the Pacific Leadership team/s as required. This position requires an Executive Assistant with exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of administrative and executive support tasks whilst ensuring they are ‘one step ahead’ of the VP’s busy schedule. The Executive Assistant serves as a primary point of contact for internal and external stakeholders, manages executive schedules, coordinates meetings and events, and handles confidential information with professionalism and integrity.

Main Responsibilities

Your responsibilities will include, but are not limited to: 

Efficiently manage and prioritise calendars including scheduling meetings and appointments, assisting with travel arrangements and meeting venues. Anticipate scheduling conflicts and proactively resolve them 

Serve as a primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and other correspondence. Draft and prepare correspondence on behalf of the VP and/or leadership team for review

Organize and coordinate meetings, conferences, and special events, including preparing agendas, materials, and presentations. Ensure that meeting logistics are handled smoothly, including room reservations, catering, and audiovisual equipment setup. Where required, attend meetings to record minutes and key actions

Manage office requirements for the Brisbane office, including management of the virtual receptionist system, collection and management of mail/deliveries, ordering supplies, managing office equipment, maintaining office facilities in a presentable manner, and coordinating maintenance requests.

Assist with onboarding new staff members and provide administrative support to other departments as needed.

Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas. Provide detailed itineraries and ensure that travel plans align with executive preferences and business objectives.

Maintain organized and up-to-date electronic and physical filing systems for VP documents, reports, and records. Ensure confidentiality and accuracy in handling sensitive information.

Track and reconcile executive expenses, including processing reimbursement requests, reviewing receipts, and maintaining expense reports. Coordinate with finance department as needed.

Assist with special projects and initiatives as assigned by the VP and/or Leadership Team, including research, data analysis, and presentation preparation. Collaborate with team members to ensure timely completion of projects.

Knowledge, Skills & Experience Required

The successful candidate will have:

Proven experience as an executive assistant or similar role, supporting VP-Level executives or senior management

A passion for administration and customer service

 Exceptional attention to detail

Advanced in Microsoft Office Suite and other productivity tools.

Proactive nature and ability to take initiative

Discretion and confidentiality in handling sensitive information.

Strong organizational and multitasking abilities.

Flexibility and adaptability to changing priorities and deadlines.

Professional demeanour and interpersonal skills, with the ability to interact with individuals at all levels of the organization.

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    6 week temporary contract with immediate start - Brisbane CBD location - Work with a reputable organisation Our client is a leader in their field in Australia, dedicated to providing exceptional, quality services to their large and diverse clientele. Troocoo are proud to be partnered with them in their search for an Executive Assistant to support their C...

  • Executive Assistant

    2 weeks ago

    Brisbane, Australia KordaMentha Full time

    Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team **1. Objectives and...

  • Executive Assistant

    3 weeks ago

    Brisbane, Queensland, Australia Randstad Australia Full time

    As the Executive Assistant, you will provide highly efficient administrative support, including the provision of tasks of a confidential nature and manage multiple priorities at a time while maintaining a high level of communication with the relevant stakeholders. Responsibilities:As an Executive Assistant, you will provide high level support to our...

  • Executive Assistant

    1 month ago

    Brisbane, Australia Randstad Australia Remote Work Freelance Full time

    As the Executive Assistant, you will provide highly efficient administrative support, including the provision of tasks of a confidential nature and manage multiple priorities at a time while maintaining a high level of communication with the relevant stakeholders. Responsibilities:As an Executive Assistant, you will provide high level support to our...

  • Executive Assistant

    6 days ago

    Brisbane, Australia IPA Personnel Services Full time

    IPA have a long-standing history of providing staff to the Queensland Government and are currently partnering with our client to recruit an **Executive Assistant **in the Brisbane CBD. In this role, you will be providing high level executive and secretarial support to the Assistant Director General in a fast paced, ever-changing environment in the Strategic...

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Brisbane Division Practice Management - Office Support Description - **Hours**:8.30 am to 5.00 pm (flexibility required) **Reporting relationships**:4 Partners including Brisbane's Managing Partner, 3 Executive Directors and the wider Restructuring, Consulting, Real Estate and 333 Capital teams **1. Objectives and...

  • Executive Assistant

    5 days ago

    Brisbane, Australia Communities, Housing and Digital Economy Full time

    **What you will be doing**: - Proactively manage and coordinate the Executive Director's diary, including the pre-preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements. - Assist the Executive Director and Executive Support Officer with project work as required and provide high quality advice to staff at all...

  • Executive Assistant

    1 month ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Permanent full-time opportunity. - CBD-based office with hybrid flexibility. - Opportunity to work proactively and closely with the CEO. **About Our Client** Our client is a thriving local organisation founded on values of sustainability, innovation, and protecting the community. Since their inception, our client has made exceptional strides toward...

  • Executive Assistant

    7 days ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    4-5-month temporary contract with immediate start. - Inner-western suburb location. - Reputable Australian brand. Our client is a leader in their field in Australia, dedicated to providing exceptional, quality services to their large and diverse clientele. Troocoo are proud to be partnered with them in their search for the Executive Assistant to the Chief...

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **As the Executive Assistant, you will specifically**: - Provide diary and executive support as needed to the Deputy Director-General. - Manage all Deputy Director-General's travel arrangements including coordination of external stakeholders travelling with the DDG - Provide timely support, advice and information to senior staff within the Office of the...

  • Executive Assistant

    7 days ago

    Brisbane, Australia Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships Full time

    Key responsibilities of this role - Maintain the diary of the Executive Director, Local Thriving Communities, including organisation of meetings, appointments, conferences, seminars, accommodation and travel arrangements. - Communicate and liaise with various levels of management, the general public, senior executives within the Department and from other...

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia Davidson Group Services Full time

    **About the Company** Davidson Recruitment is a preferred supplier for the Government sector and have strong partnerships within Local, State and Federal Government. We currently have an opportunity for an experienced Executive Assistant to commence a contract in the Brisbane CBD **About the role** This role involves providing essential administrative...

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia Centurion Full time

    **About us** Centurion is one of Australia’s largest independently owned and operated logistics (3PL) and transport companies. Operating across Australia, we have significant mobile, land and infrastructure assets nationwide, including 20 distribution centres and a fleet of more than 2,000 vehicles. This ensures Centurion provides flexible and reliable...

  • Executive Assistant to The Executive Director

    4 weeks ago

    Brisbane, Australia Queensland University of Technology Full time

    $74,013 to $83,479 - Fixed-term, full-time - Kelvin Grove (hybrid option available) **Who are we looking for?** We are seeking a Executive Assistant to the Executive Director to join Marketing and Communication, Chancellery Division. The Executive Assistant provides executive support to the Executive Director, Marketing and Communication. Executive...

  • Executive Assistant to CEO

    7 days ago

    Brisbane, Australia Queensland Treasury Corporation Full time

    **Purpose of Role** Under the Leadership of the Executive Director, Office of the CEO, the Executive Assistant to the CEO, will: - Perform key accountabilities of an Executive Assistant primarily to QTC’s Chief Executive Officer (CEO). - Coordinate with the Executive Assistant to the Board Chair, to provide Executive Assistant services to the Office of...

  • Executive Assistant to CEO

    4 hours ago

    Brisbane, Australia Credit Union Australia Full time

    Executive Assistant to CEO  Great Southern Bank is seeking a new Executive Assistant to the Chief Executive Officer to join the team on a permanent full-time basis. As the Executive Assistant you will provide professional secretarial and administration support, whilst serving as a strategic partner, trusted confidant, and professional problem-solver....

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia TROOCOO Pty Ltd Full time

    Support an established and highly driven team. - Join an exciting QLD State Government Department. - Based in Brisbane CBD. **Troocoo** Troocoo are partnering with a established Queensland State Government Departments to recruit talented Executive Assistants (A04). These roles are based within the Brisbane CBD for initial 3-6 month contracts. These roles...

  • Ao3 Executive Assistant to Executive Director

    4 weeks ago

    Brisbane, Australia Chandler Macleod Full time

    **About the company**: An excellent opportunity for an experience Executive Assistant to join a busy and fast paced State Government team. **About the role**: - Providing high level executive support to the Executive Director and the leadership team - Management of corporate and ministerial and performance reporting and risk management - Monitoring...

  • Executive Assistant to COO

    4 hours ago

    Brisbane, Australia Perigon Group Full time

    Join this fast paced and dynamic team as an Associate, Executive Assistant to the COO! In this role, you'll be an integral part of our Business Services division, providing exceptional executive support to our Chief Operating Officer (COO) while ensuring the smooth operation of our organisation. Responsibilities: Provide exceptional executive assistant...

  • Executive Assistant

    4 weeks ago

    Brisbane, Australia Majer Recruitment Full time

    Brisbane CBD location + Global Organisation - Competitive Salary + great culture! - Dynamic and inclusive culture **Where will you be working**Join a prestigious global corporation at their Brisbane CBD office. A fantastic opportunity awaits an experienced Executive Assistant. Work in a beautiful location, conveniently close to public transport and elevate...