Administration Coordinator

2 months ago


Darra, Australia Viking Industrial Full time

**About Us**

Viking Industrial is a leading Australian rental, sales, and service power generation company providing vital support to the mining, construction, industrial, and civil industries with our top-tier products and commitment to quality.

Join our supportive team with opportunities for both personal and professional growth. We prioritise work-life balance, ongoing training, and skill development to ensure our team members succeed both personally and professionally.

**Position Overview**

We are currently seeking a skilled and experienced Administration Coordinator to join our team in Darra. As an Administration Coordinator, you will be responsible for maintaining a strong support system, centralising data, and ensuring smooth administrative processes across all departments.

**Position Duties**
- Centralise and maintain up-to-date, accessible data for all departments.
- Develop efficient mobilisation processes to support operations within 24 hours of request.
- Book travel and monitor expenses, including confirming and adding incurred costs to projects.
- Coordinate vehicle data, bookings, stocktakes, pre-starts, and servicing.
- Manage mobilisation requests
- Handle insurance claims, centralise insurance data, and provide live claims status updates.
- Organise and store administrative documentation and manage various expirations and registers.
- Additional support duties as required

**About You**
- Proven experience in an administrative role, ideally supporting operations or technical teams.
- Proficiency in using Asana or similar project management tools.
- Strong organisational, communication, and analytical skills.
- Ability to manage multiple tasks and prioritise effectively.

If you are a dedicated professional looking for a challenging and rewarding role in administration, we encourage you to apply.

**Job Types**: Full-time, Permanent

Pay: $30.00 - $36.00 per hour

Expected hours: 38 per week

Schedule:

- Monday to Friday

**Experience**:

- Administration: 1 year (preferred)

Licence/Certification:

- Full Driver Licence (preferred)

Work Authorisation:

- Australia (preferred)

Work Location: In person



  • Darra, Queensland, Australia Pillow Talk Full time

    About the RolePillow Talk is seeking a highly skilled Administrative Support Coordinator to join our creative buying office. As a key member of our team, you will provide pivotal administrative support to our buyers and planners, ensuring seamless operations across various activities.Your Key ResponsibilitiesPlace orders and manage stock allocations with...


  • Darra, Australia Jungheinrich Australia Full time

    Join us, a global market leader with a growing footprint here in Australia! - Well regarded German multinational organisation with superior products - Based in Darra, Brisbane **About us**: Jungheinrich is one of the world’s largest & most successful intralogistics and materials handling equipment providers. Headquartered in Hamburg, Jungheinrich employs...

  • Finance Administrator

    5 months ago


    Darra, Australia Perigon Group Full time

    Full time permanent role - Western suburbs location - Opportunity for flexible working hours Join a global leader in infrastructure as a Finance Administrator. In this role, you'll play a key role supporting finance, customer service, and marketing teams. **Responsibilities**: - Process incoming orders - Generate and maintain accurate invoicing for...


  • Darra, Queensland, Australia Pillow Talk Full time

    At Pillow Talk, we're looking for a highly skilled and organized individual to join our creative buying office as a Buying Administrator. As a key member of our team, you'll be responsible for providing pivotal administrative support to our buyers and planners across a range of activities.This role is ideal for someone with 2+ years of admin experience in a...

  • Coordinator

    5 months ago


    Darra, Australia ACE Materials Handling Full time

    _ACE Materials Handling Pty Ltd is an Australian owned engineering and materials handling company which has been operating since 1991 with branches in Sydney, Newcastle, Wollongong, Brisbane, Brendale, Darwin and Townsville. We provide services to clients in all industries through servicing and maintenance of assets including cranes, mobile machinery and...


  • Darra, Queensland, Australia VAE GROUP Full time

    Service Administration Team LeaderAbout the RoleVae Group is seeking an experienced Service Administration Team Leader to join our Brisbane office. The successful candidate will lead and mentor a service coordination and deployment team to achieve optimum administration performance and synergy of workflow.Key ResponsibilitiesProvide administrative support...


  • Darra, Queensland, Australia VAE GROUP Full time

    About the RoleThe Service Administration Team Leader will lead and mentor a service coordination and deployment team to achieve optimum administration performance and synergy of workflow while ensuring smooth functioning of the Service Operation.Key ResponsibilitiesProvide administrative support and advice to the business as requiredLead and oversee...


  • Darra, Queensland, Australia VAE GROUP Full time

    About the RoleThe Service Administration Team Leader will be responsible for leading and mentoring a service coordination and deployment team to achieve optimum administration performance and synergy of workflow.Key ResponsibilitiesProvide administrative support and advice to the business as requiredLead and oversee administrative support for Brisbane...


  • Darra, Queensland, Australia VAE GROUP Full time

    About This RoleWe are seeking a skilled Service Administration Team Leader to lead and mentor a service coordination and deployment team at VAE Group. Reporting to the Brisbane Service Manager, you will be based in Darra and responsible for achieving optimum administration performance and synergy of workflow while ensuring smooth functioning of the Service...


  • Darra, Queensland, Australia Pillow Talk Full time

    We are looking for an experienced Administrative Support Specialist to join our creative buying office at Pillow Talk. As a key member of our team, you will provide pivotal administrative support to our buyers and planners, ensuring seamless operations across a range of activities such as placing orders, stock allocations, reporting, and communication with...


  • Darra, Queensland, Australia Pillow Talk Full time

    We are seeking a highly organized and detail-oriented People and Culture Administrator to join our team at Pillow Talk. As a key member of our People team, you will be responsible for providing exceptional day-to-day HR coordination and administrative services across the entire employee life cycle, from recruitment through to off-boarding.In this role, you...


  • Darra, Australia VAE GROUP Full time

    The Company Established in 1997, today VAE Group is one of Australasia largest commercial HVAC solutions companies with 400 employees across 12 office locations in Australia, New Zealand and Papua New Guinea. Our growth and success are built on providing Smarter HVAC Solutions with a promise of ‘Built in Certainty’ every time. With a reputation for...


  • Darra, Australia Pillow Talk Australia Full time

    **Introduction**: Thanks for considering embarking on a journey with Pillow Talk! We call it a journey because for many of our colleagues that’s exactly what it’s been. Whether you’re interested in a horizontal or vertical career path, the opportunities at Pillow Talk are abundant - not even the sky is the limit. By way of brief introduction, we are a...


  • Darra, Australia Apprentice Recruit Full time

    **Join Our Dynamic Team - Administration and Warehouse Operations Role** Are you ready to join a local, family-based business that has been a leader in sales, service, and spare parts distribution of compressed air components for nearly 18 years? We are searching for an enthusiastic team member to play a vital role in our administration and warehouse...

  • Sales Coordinator

    5 months ago


    Darra, Australia Mulgowie Farming Company Full time

    **The Company** Mulgowie Farming Company is a large Australian owned and operated horticultural business, specialising in the growing, packing, marketing and distribution of fresh vegetables for domestic and export markets. Over the past 75 years, Mulgowie Farming Company has grown their farming operations across Queensland and New South Wales. Mulgowie...


  • Darra, Australia Pillow Talk Australia Full time

    **Introduction**: Thanks for considering embarking on a journey with Pillow Talk! We call it a journey because for many of our colleagues that’s exactly what it’s been. Whether you’re interested in a horizontal or vertical career path, the opportunities at Pillow Talk are abundant - not even the sky is the limit. By way of brief introduction, we are a...


  • Darra, Australia Pillow Talk Full time

    Thanks for considering embarking on a journey with Pillow Talk! We call it a journey because for many of our colleagues that’s exactly what it’s been. Whether you’re interested in a horizontal or vertical career path, the opportunities at Pillow Talk are abundant - not even the sky is the limit. By way of brief introduction, we are a well-established,...


  • Darra, Australia Brisbane Catholic Education Full time

    **Estimated start date**:Commencing January 2025 **Position tenure**:Full Time **Weeks worked**:School Term weeks only (holidays unpaid) **Total Paid Hours (per week) & days required**:38 hours per week, Monday - Friday **Salary level, range or hourly rate**:School Officer Level 5 - $38.29 - $40.15 per hour(School Salary Scale)/(Services Salary...

  • Office Administrator

    5 months ago


    Darra, Australia Pillow Talk Australia Full time

    **Introduction**: Thanks for considering embarking on a journey with Pillow Talk! We call it a journey because for many of our colleagues that’s exactly what it’s been. Whether you’re interested in a horizontal or vertical career path, the opportunities at Pillow Talk are abundant - not even the sky is the limit. By way of brief introduction, we are a...


  • Darra, Queensland, Australia Pillow Talk Full time

    We're seeking a highly organized and detail-oriented Buying Administrator to join our creative buying office at Pillow Talk's new Darra Head Office. As a key member of our team, you'll provide administrative support to our buyers and planners, ensuring seamless execution of tasks such as order placement, stock allocation, reporting, and communication with...