Office Administrator
2 weeks ago
**About the role**:
The Administration team provides administrative support to program staff, clients and contractors. The core responsibility of the administrative team is the provision of an effective, efficient and professional administration support which enables program staff to focus on their own work functions.
**POSITION OBJECTIVES**
- To provide prompt, professional and respectful reception and administration service to the agency’s clients, service consumers, the agency’s staff and managers and all external organisations.
- To promptly attend to duties and requests according to the quality standards set within the organisation.
- To ensure customers are the primary focus of the administration service and are provided with accurate information, and timely assistance.
- To participate in a strong and resilient team structure that enhances skills, inspires confidence and increases job satisfaction.
**KEY RESPONSIBILITIES**
1. Provision of reception and administration duties which promote Integrated Support Personnel by offering a positive environment for people having contact with the organisation.
2. Reception duties including, but not limited to:
- Initial response to client and community enquiries and connection with appropriate member of staff;
- Greeting visitors to reception
- Maintaining organisation safety procedures;
- Organising visitors to be met by staff, or escorting them throughout the building;
- Provision of printed program information and other information about the office’s programs, as requested;
- Ensuring messages are directed to staff in a timely manner.
3. Using telephone communication skills to ensure that callers receive a timely, confidential response which is non-judgmental, sensitive and respectful. This will be ensured through:
- Initial screening of calls and promptly redirecting enquiries related to client service delivery to the most appropriate members of staff;
- An ability to manage a high volume of calls.
4. Presentation of the public spaces in the office in such a way as to make them welcoming and inclusive for people utilising the areas.
- Setting up the office first thing in the morning.
- Ensuring that reception is maintained in a tidy and professional state at all times.
- Ensuring that material in the reception display area is current and replenished as required.
- Carrying out lock up procedures at the end of the day.
5. Administrative tasks, which include but are not limited to:
- Data entry
- Word processing documents, photocopying and related tasks.
- Filing and maintenance of records
- Managing the client booking system and supporting manager in the allocation of shifts to staff.
- Assisting with OHS requirements as directed including spreadsheet management.
- Purchasing and receiving of office supplies as required.
- Assisting with invoicing and payroll procedures where appropriate.
6. Team Work
- Operate as part of the office’s administrative team.
- Willingly learn and cooperate within a team environment.
- Willing involvement and participation in skills training, team meetings and supervision.
**KEY SELECTION CRITERIA**
1. Well-developed professional reception, communication and interpersonal skills.
2. Ability to manage a high volume of calls effectively.
3. Ability to adapt to a busy environment and to manage competing priorities through strong work management skills and with energy and enthusiasm.
4. Accurate and efficient typing and data entry skills, and ability to pay attention to detail.
6. Ability to work autonomously and to exercise initiative, discretion and judgment.
7. Ability to work as a member of a team.
Successful applicants will need to have a current Working with Children’s check and will need to undergo a national criminal history check prior to commencement.
- **Desirable**_ **skills, knowledge, and experience**:
1. A high level of commitment to the social welfare sector.
2. Integrity and reliability with respect to confidential information.
3. Strong client-service orientation with a commitment to quality and responsiveness.
4. Knowledge of the NDIS, and welfare sector.
5. A current Driver’s Licence.
Approx. 15-20 hrs per week.
**Job Type**: Casual
Schedule:
- Flexible hours
Work Location: One location
-
Office Administrator
6 days ago
Mount Eliza, Australia Integrated Support Personnel Full timeAbout the role:The Administration team provides administrative support to program staff, clients and contractors. The core responsibility of the administrative team is the provision of an effective, efficient and professional administration support which enables program staff to focus on their own work functions.POSITION OBJECTIVES To provide prompt,...
-
Human Resources Administrator
4 weeks ago
Mount Eliza, Australia NDIS Registered Service Provider Full time**HR Administration Officer** Integrated Support Personnel Pty Ltd is a registered NDIS service provider that provides supports to participants in the South East suburbs Melbourne. Integrated Support Personnel is committed to empowering people with disability by providing quality supports from our support workers that are given the opportunity to develop...
-
Human Resources Administrator
5 days ago
Mount Eliza, Australia NDIS Registered Service Provider Full timeHR Administration OfficerIntegrated Support Personnel Pty Ltd is a registered NDIS service provider that provides supports to participants in the South East suburbs Melbourne.Integrated Support Personnel is committed to empowering people with disability by providing quality supports from our support workers that are given the opportunity to develop in their...
-
Home Support Officer
2 months ago
Mount Eliza, Australia Calvary Full timeHome Support Officers - Calvary Aged Care Progress with purpose at one of Australia’s largest health care providers Salary packaging, benefits and professional development in a supportive team environment Permanent Full-Time & Part-time positions available! About the role The primary responsibility is to support the Home Manager in day-to-day...
-
Home Support Officer
3 weeks ago
Mount Eliza, Australia Calvary Full timeHome Support Officers - Calvary Aged Care Progress with purpose at one of Australia’s largest health care providers Salary packaging, benefits and professional development in a supportive team environment Permanent Full-Time & Part-time positions available! About the role The primary responsibility is to support the Home Manager in day-to-day...
-
Home Support Officer
5 days ago
Mount Eliza, Australia Calvary Full timeHome Support Officers - Calvary Aged CareProgress with purpose at one of Australia's largest health care providersSalary packaging, benefits and professional development in a supportive team environmentPermanent Full-Time & Part-time positions availableAbout the roleThe primary responsibility is to support the Home Manager in day-to-day administrative tasks,...
-
15587i Executive Services Officer
2 weeks ago
Mount Gravatt, Australia Top Office Group Full timeWe are urgently seeking an experienced Executive Services Officer (A03) to work within a Government Department located in Mt Gravatt. This role will initially be for one month with the possibility of a further two month extension. To be considered for this role, applicants must have well aligned administration experience including: - Proven skills...
-
Office Administrator
4 weeks ago
Mount Macedon, Australia Macedon Lodge Full timeMacedon Lodge, one of Australia’s most successful thoroughbred training facilities, has an exciting opportunity for a full-time **Office Administrator** based at Mount Macedon. The Office Administrator supports the team in all areas of business administration, office systems, finance, marketing and general office management. Responsibilities include: -...
-
Office Administrator
5 days ago
Mount Macedon, Victoria, Australia Macedon Lodge Full timeMacedon Lodge, one of Australia's most successful thoroughbred training facilities, has an exciting opportunity for a full-time Office Administrator based at Mount Macedon.The Office Administrator supports the team in all areas of business administration, office systems, finance, marketing and general office management.Responsibilities include: Manage the...
-
Administration Officer
2 months ago
Mount Waverley, Australia Holy Family School Full timeHome - Job Info - Education Support Employee **Role Description/Criteria** We require an Administration Officer with the ability to: - Embrace the Catholic ethos of our school - Have a warm and welcoming presence and approachable manner - Embrace partnerships with parents, students, colleagues and the wider community whilst being the face of the school -...
-
Administration Officer
5 days ago
Mount Waverley, Victoria, Australia Holy Family School Full timeHome Job Info Education Support EmployeeRole Description/CriteriaWe require an Administration Officer with the ability to:Embrace the Catholic ethos of our school Have a warm and welcoming presence and approachable manner Embrace partnerships with parents, students, colleagues and the wider community whilst being the face of the school Support the Principal...
-
Administration Officer
6 days ago
Mount Isa, Queensland, Australia Precruitment Full timeAdministration Officer - Mt. IsaTemporary role - could become temp to permImmediate start dateGovernment OpportunityThe Client Sunny days, starry skies, friendly locals this Centra West Queensland Client is always looking for great talent to join their team Your Opportunity:As a Business Support Officer, you will be an integral part of the team adding...
-
Administration Officer
5 days ago
Mount Barker, South Australia SA Government -SA HEALTH Full timeSA HealthJob reference: 820093Location:MOUNT BARKERJob status: CasualEligibility: Open to Everyone- Barossa Hills Fleurieu Local Health Network, Mt Barker District Soldiers' Memorial Hospital:Salary: $ $31.34 p/hr + 25% casual loading Casual ASO2, working over a 7 day roster**The Administration Officer is responsible for the provision of a high quality,...
-
Administration Officer
6 days ago
Mount Barker, South Australia SA Government -SA HEALTH Full timeSA HealthJob reference: 819233Location:MOUNT BARKERJob status: Short Term ContractEligibility: Open to Everyone- Barossa Hills Fleurieu Local Health Network, Mt Barker District Soldiers' Memorial Hospital:Salary: ASO2 $56,987 $61,301 p.a.(pro-rata):- Temporary Part-Time position working 15 hours per week, over a 24/7 hour roster:(12-month contract from...
-
Administration Officer
2 months ago
Mount Druitt, Australia Uniting Full timeUniting Recovery delivers clinical mental health programs across Sydney including the headspace programs. headspace aims to reduce the burden of disease in young people aged 12-25 years caused by mental health and related substance use disorders through early identification and effective, evidence-based intervention. - **Full time in Mount Druitt**: -...
-
Administration Officer
3 weeks ago
Mount Druitt, Australia Uniting Full timeUniting Recovery delivers clinical mental health programs across Sydney including the headspace programs. headspace aims to reduce the burden of disease in young people aged 12-25 years caused by mental health and related substance use disorders through early identification and effective, evidence-based intervention. - **Full time in Mount Druitt**: -...
-
Administration Officer
4 weeks ago
Mount Louisa, Australia RDO Equipment Australia Full timeOur Townsville Branch is looking for an Administration Officer tocover our reception tasks, general branch administration and support ourservice department. This role offers anopportunity for you to use your existing skills and learn new ones. About you: You will have great energy, tenacity and be a highly organised person.You’re not an ordinary...
-
Administration Officer
3 weeks ago
Mount Louisa, Australia RDO Equipment Australia Full timeOur Townsville Branch is looking for an Administration Officer tocover our reception tasks, general branch administration and support ourservice department. This role offers anopportunity for you to use your existing skills and learn new ones. About you: You will have great energy, tenacity and be a highly organised person.You’re not an ordinary...
-
Administration Officer
5 days ago
Mount Louisa, Queensland, Australia RDO Equipment Australia Full timeOur Townsville Branch is looking for an Administration Officer tocover our reception tasks, general branch administration and support ourservice department. This role offers anopportunity for you to use your existing skills and learn new ones. About you: You will have great energy, tenacity and be a highly organised person.You're not an ordinary...
-
Administration Officer
6 days ago
Mount Barker, South Australia SA Government -SA HEALTH Full timeSA HealthJob reference: 827783Location:MOUNT BARKERJob status: OngoingEligibility: Open to Everyone- Barossa Hills Fleurieu Local Health Network, Mt Barker District Soldiers' Memorial Hospital Emergency Department:Salary: ASO2 $56,987 $61,301 p.a.(pro-rata):- Two Part-Time positions available:one vacancy is permanent working 26.25 hours per week; and one...
