Executive Team Assistant

5 months ago

Sydney Western Suburbs, Australia Karitane Full time

There is an exciting opportunity for experienced **Executive Team Assistant** for a fulltime role working 38 hours per week to join a dedicated and hardworking Executive team.

**ABOUT KARITANE**
Established in 1923, Karitane is a dynamic and innovative not for profit health organisation and registered charity providing early parenting services. We support families with children from birth to 5 years of age through building parenting capacity, enhancing parent child relationships and strengthening a family’s connections with supports in their community. Our services are evidence based and delivered by a caring and highly trained professional team of child and family health nurses, paediatricians, social workers, psychologists and psychiatrists offering complete, holistic care.

**POSITION TITLE**:

- Executive Team Assistant**DEPARTMENT**:

- Executive Office**OPERATIONAL BASE**:

- Carramar *you may be required to work at other Karitane facilities as requested**STATUS**:

- Permanent - full-time 38 hours/week (Mon
- Fri)**VACCINATION CATEGORY**:

- B**KEY RELATIONSHIPS**:

- Chief Executive Officer, Company Secretary & Executive Team**SECONDARY RELATIONSHIPS**:

- Members of the Karitane Senior Leadership team; NSW Health Ministry/ Government; SWSLHD Executive**INDUSTRIAL AWARD**:

- Health Service Manager - Level 1**PURPOSE**
The Executive Team Assistant provides a range of high-level administrative support services to the Executive team, including but not limited to meetings administration including scheduling and high level minute taking, administrative tasks associated with daily diary activities, special projects, and events.
Provide professional secretariat support to the Board and Committees including co-ordination of meetings, development and quality assurance of agendas and briefing documents, recording of minutes, oversight of resulting actions, and record keeping and document management.
The Executive Team Assistant will represent the CEO and Executive team and will handle a high degree of sensitive and confidential information.
- Demonstrated experience as an Executive Assistant or Team Assistant.
- Demonstrated proficiency in all aspects of Outlook/ Word/ MS Teams / Excel/ PowerPoint and other IT software as required.
- Provide high level administration support including efficient, accurate minute taking and the ability to manage busy schedules and diary management when required.
- Proven experience and ability to work under pressure, prioritise workload and meet strict deadlines with high level organisaional skills
- Ability to be self-directed, motivated, and work as part of a skilled, highly functioning team.
- Demonstrated ability to handle difficult situations, problem solve and remain professional at all times.
- Excellent verbal and written communication skills, ability to communicate with staff at all levels, attention to detail and problem-solving abilities.
- Commitment to the Code of Conduct, Values and Health Care Philosophy of Karitane.

**REQUIRED EDUCATION AND EXPERIENCE**:

- Not essential however a Certificate IV or equivalent Office Administration is an advantage.
- Knowledge of health environments is an advantage.
- Highly proficient computer skills (Advanced skill within Microsoft Office Packages)

What we offer.
- Salary Packaging (up to $16,050 tax free (as not-for-profit and registered charity)
- 17.5% leave loading
- Career Opportunities
- Family Friendly Accredited Workplace
- Breast Feeding Friendly Accredited Workplace
- Accrued day off once a month where for full time roles.
- Employee benefits and more

Karitane has exceptional working conditions focused on providing a workplace that values Excellence, Respect, Collaboration and Innovation.
We encourage and support diverse contributions, staff health and wellbeing, professional development and we foster a positive and work-life balance culture.

**OUR CARE**
Karitane staff provide safe, effective, family-centred quality care consistent with the organisation’s mission, philosophy, values and standards of care, and adhere to the Professional Code of Conduct.

**OUR VISION**
Our impact will enable children to have the best start in life

**OUR PURPOSE**
We are trusted early parenting experts empowering families and children to be healthy, confident and resilient.

**OUR VALUES**
- Respect - Our Relationships

Our relationships are characterised by respect, support and a recognition of the value of every individual. Each family & child, colleague and care partner is important to us. We value our diverse backgrounds and professional approaches that contribute equally to Karitane’s success in providing care.
- Innovation -Our Future Focus

We commit to creative and innovative approaches to our work informed by ongoing research, increasing knowledge, evidence-based practice and contemporary approaches to care. We seek new opportunities for delivering services that are sustainable and transforming for the families we

  • Executive Assistant

    5 months ago

    Sydney Western Suburbs, Australia HAYS Full time

    Executive Assistant role is now available! **Your new company** Would you describe yourself as someone that is proactive, trustworthy, loyal and showcases great confidence when it comes to time management, multitasking, and organisational skills? If so, I may just have the perfect opportunity for you. I am currently recruiting for a permanent, full-time...

  • Executive Assistant

    6 months ago

    Sydney Western Suburbs, Australia HAYS Full time

    Executive Assistant, Western Sydney **Your new company** The primary purpose of this role will be to support the CEO as Executive Assistant and to effectively and efficiently manage all administrative operations for the NSW office, based in Western Sydney. This is a fixed ferm contract to cover maternity leave, working 4 days a week. **Your new...

  • Executive Assistant

    6 months ago

    Sydney Western Suburbs, Australia NSW Property Development & Valuation Full time

    **_Do you want your work to make a difference for NSW?_** - Together we shape thriving communities, public spaces, places, and economies._ - **Aboriginal targeted opportunity**: - **Temporary opportunity until June 2026**: - **Office location - Parramatta 2-3 days per week in the office required, Hybrid working options supported**: - **Salary relative to...

  • Executive Assistant

    6 months ago

    Sydney Western Suburbs, Australia BaptistCare Full time

    **Wonderful opportunity to join a growing industry leader** **About the role**: This wonderful opportunity will see you provide high quality, service-oriented professional assistance and administration support to the General Manager of Community Services and Housing (CSH) and the CSH Leadership team as required. As the conduit between the CSH division and...

  • Executive Assistant

    5 months ago

    Melbourne Western Suburbs, Australia Robert Half Full time

    Secretarial support to 2 Directors at a healthcare body. Immediate start for 3 months ongoing! **About the Company** Our client offers healthcare services across a variety of domains, including hospital, aged care and mental health programs. Based at one of their facilities in the western suburbs, they are looking for an Executive Assistant to support 2 of...

  • Executive Assistant

    5 months ago

    Melbourne Western Suburbs, Australia Robert Half Full time

    Secretarial support for a Chief Officer in a healthcare body. Immediate start for 4-6 weeks ongoing! **About the Company** Our client offers healthcare services across a variety of domains, including hospital, aged care and mental health programs. Based at one of their facilities in the western suburbs, they are looking for an Executive Assistant to...

  • Executive Assistant

    5 months ago

    Sydney Western Suburbs, Australia Synaco Global Recruitment Full time

    **The Opportunity** Supporting a General Manager (GM) and Senior Leadership team (SLT), the Executive Assistant plays a pivot role in providing quality administration support. Key responsibilities include: - Coordinate effective operations for the GM and SLT, through both communications and the management of meetings - Proactively anticipate needs and...

  • Executive Assistant

    7 months ago

    Sydney, Australia Corpus Team Full time

    **Position Overview** The purpose of this role is to provide high-level executive administrative and organisational support for the company’s Partner. In this fast-paced role, you will take ownership of all executive secretarial and administrative services to leverage the Partner’s productivity and manage his day. The role requires an innate sense of...

  • Executive Assistant to Gm

    6 months ago

    Sydney Western Suburbs, Australia HAYS Full time

    EA required to support the General Manager and SLT for a Large Australia wide Waste Contractor **About us** - Making a sustainable future possible, together. - As a high growth, national organisation with over 7000 employees, our goal is to be recognised by our customers as the most innovative and sustainable waste management company. - We turn waste into...

  • Executive Assistant to Founding Partner

    6 months ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Team/ Executive Assistant

    6 months ago

    Sydney, Australia Gough Recruitment Full time

    **Stunning CBD Offices**: - **3 days p/w**: - **Exposure to all aspects of Retail Property**: - **Inclusive culture**: - **Working closely with the Director you will learn a lot** **The Client**: Our client is a retail property advisory company, with a varied portfolio of property clients. Led by a Director committed to growth, it's an exciting time to...

  • Executive Officer

    3 months ago

    Sydney Western Suburbs, Australia NSW Energy, Climate Change & Sustainability Full time

    **_Do you want your work to make a difference for NSW?_** - Working to protect the state’s environment and heritage._ - **Be the key to seamless operations with your executive support expertise**: - **Permanent full-time (35 hours per week) opportunity**: - **Office based in Parramatta, flexible working supported**: - **Salary relative to experience,...

  • Executive Support Professional

    22 hours ago

    Sydney, New South Wales, Australia Executive Full time

    About the RoleThe Executive Support Professional will be the key support for the CEO and the Executive Leadership team, ensuring all administrative requirements are delivered to enable the agency to be as productive and efficient as possible. The role is a critical part of agency culture and acts as an ambassador for GroupM.Key Responsibilities:Seamless...

  • Executive Team Assistant

    3 months ago

    Sydney, Australia Altis Full time

    **Who is Altis Consulting?** An Australian-owned industry leader who continues to “Do more with data than you imagined possible”. Altis Consulting is a market leader with over 25 years experience providing a deep understanding of the data and analytics landscape. From both a technical and business perspective, we combine commercial expertise, technical...

  • Empowering Assistant Store Manager

    7 days ago

    Sydney, New South Wales, Australia Assistant Store Manager Full time

    About UsAt Hanes Brands Australasia, we pride ourselves on a supportive and inclusive culture, as well as our commitment to creating good impact on our community & planet.We believe that everyone should have equal access to opportunities – including education, healthcare and employment. We're looking for a driven and enthusiastic Assistant Store Manager to...

  • Assistant

    2 days ago

    Sydney, Australia Executive Full time

    Description Position at WavemakerExecutive AssistantAt Wavemaker, we believe there always is a better way to grow. By Positively Provoking Growth for our clients, our people and our partners, we shape decisions and experiences through media, content and technology. We are part of GroupM and WPP; the largest media buying...

  • Executive Team Assistant

    5 months ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $100,000 + Superannuation - Become part of a team centred on change and sustainability! - Sydney CBD **What makes this company unique?**: Join a thriving team at an innovative, sustainable projects organisation. They are redefining the way we approach environmental stewardship and social responsibility. They pride themselves...

  • Team Executive Assistant

    6 months ago

    Sydney, Australia Samsung Electronics Full time

    Position Summary The Opportunity Join our esteemed team as a Team Executive Assistant within our Mobile Experience (MX) division, where your exceptional organisational skills and adaptability are highly valued. We are seeking a highly organised individual who excels in supporting senior leadership in a dynamic and evolving environment. As a pivotal member...

  • Executive Assistant

    2 months ago

    Sydney, Australia Commonwealth Bank of Australia Full time

    Executive Assistant / Team Assistant **Executive Assistant/Team Assistant** - **Permanent role, based in the CBD**: - **Opportunity to be a part of a supportive and collaborative team** Global Institutional Banking Coverage (GIBC) sits within IB&M, and leads banking relationship management and the provision of transaction banking, risk management and...

  • Executive Team Assistant

    3 weeks ago

    Sydney, New South Wales, Australia JLL Full time

    Job Description:We are seeking an Executive Team Assistant to join our NSW Office Leasing team. As a key member of our team, you will provide primary support to our Head of Office Leasing – NSW & Head of Office Leasing – Australia, and assist our Sydney CBD team with coordination and administrative tasks.Key Responsibilities:Coordinate and manage...