Executive Team Assistant

3 months ago

Sydney Western Suburbs, Australia Karitane Full time

There is an exciting opportunity for experienced **Executive Team Assistant** for a fulltime role working 38 hours per week to join a dedicated and hardworking Executive team.

**ABOUT KARITANE**
Established in 1923, Karitane is a dynamic and innovative not for profit health organisation and registered charity providing early parenting services. We support families with children from birth to 5 years of age through building parenting capacity, enhancing parent child relationships and strengthening a family’s connections with supports in their community. Our services are evidence based and delivered by a caring and highly trained professional team of child and family health nurses, paediatricians, social workers, psychologists and psychiatrists offering complete, holistic care.

**POSITION TITLE**:

- Executive Team Assistant**DEPARTMENT**:

- Executive Office**OPERATIONAL BASE**:

- Carramar *you may be required to work at other Karitane facilities as requested**STATUS**:

- Permanent - full-time 38 hours/week (Mon
- Fri)**VACCINATION CATEGORY**:

- B**KEY RELATIONSHIPS**:

- Chief Executive Officer, Company Secretary & Executive Team**SECONDARY RELATIONSHIPS**:

- Members of the Karitane Senior Leadership team; NSW Health Ministry/ Government; SWSLHD Executive**INDUSTRIAL AWARD**:

- Health Service Manager - Level 1**PURPOSE**
The Executive Team Assistant provides a range of high-level administrative support services to the Executive team, including but not limited to meetings administration including scheduling and high level minute taking, administrative tasks associated with daily diary activities, special projects, and events.
Provide professional secretariat support to the Board and Committees including co-ordination of meetings, development and quality assurance of agendas and briefing documents, recording of minutes, oversight of resulting actions, and record keeping and document management.
The Executive Team Assistant will represent the CEO and Executive team and will handle a high degree of sensitive and confidential information.
- Demonstrated experience as an Executive Assistant or Team Assistant.
- Demonstrated proficiency in all aspects of Outlook/ Word/ MS Teams / Excel/ PowerPoint and other IT software as required.
- Provide high level administration support including efficient, accurate minute taking and the ability to manage busy schedules and diary management when required.
- Proven experience and ability to work under pressure, prioritise workload and meet strict deadlines with high level organisaional skills
- Ability to be self-directed, motivated, and work as part of a skilled, highly functioning team.
- Demonstrated ability to handle difficult situations, problem solve and remain professional at all times.
- Excellent verbal and written communication skills, ability to communicate with staff at all levels, attention to detail and problem-solving abilities.
- Commitment to the Code of Conduct, Values and Health Care Philosophy of Karitane.

**REQUIRED EDUCATION AND EXPERIENCE**:

- Not essential however a Certificate IV or equivalent Office Administration is an advantage.
- Knowledge of health environments is an advantage.
- Highly proficient computer skills (Advanced skill within Microsoft Office Packages)

What we offer.
- Salary Packaging (up to $16,050 tax free (as not-for-profit and registered charity)
- 17.5% leave loading
- Career Opportunities
- Family Friendly Accredited Workplace
- Breast Feeding Friendly Accredited Workplace
- Accrued day off once a month where for full time roles.
- Employee benefits and more

Karitane has exceptional working conditions focused on providing a workplace that values Excellence, Respect, Collaboration and Innovation.
We encourage and support diverse contributions, staff health and wellbeing, professional development and we foster a positive and work-life balance culture.

**OUR CARE**
Karitane staff provide safe, effective, family-centred quality care consistent with the organisation’s mission, philosophy, values and standards of care, and adhere to the Professional Code of Conduct.

**OUR VISION**
Our impact will enable children to have the best start in life

**OUR PURPOSE**
We are trusted early parenting experts empowering families and children to be healthy, confident and resilient.

**OUR VALUES**
- Respect - Our Relationships

Our relationships are characterised by respect, support and a recognition of the value of every individual. Each family & child, colleague and care partner is important to us. We value our diverse backgrounds and professional approaches that contribute equally to Karitane’s success in providing care.
- Innovation -Our Future Focus

We commit to creative and innovative approaches to our work informed by ongoing research, increasing knowledge, evidence-based practice and contemporary approaches to care. We seek new opportunities for delivering services that are sustainable and transforming for the families we

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