Project Administrator

3 weeks ago

Sydney, Australia BGIS Full time

**Project Administrator**

**Location: Sydney, NSW**

Are you a detail-oriented and organized individual looking for an exciting opportunity in project administration? Do you thrive in a fast-paced environment and enjoy supporting teams to achieve their goals? If so, we have the perfect position for you Join our dynamic team as a Project Administrator and contribute to the success of our projects.

**About Us**: BGIS is a leading organization in the Real Estate Services known for its commitment to excellence and innovation. We value our employees and provide a supportive and collaborative work environment where growth and professional development are encouraged.

**Responsibilities**:

- Project Support: Provide comprehensive administrative support to project managers and project teams, including scheduling meetings, preparing agendas, and taking meeting minutes.
- Documentation Management: Create, organize, and maintain project documentation, including project plans, progress reports, and other relevant materials.
- Communication Coordination: Facilitate effective communication among project stakeholders, including team members, clients, and external partners, ensuring timely dissemination of information and updates.
- Resource Coordination: Assist in coordinating project resources, such as personnel, equipment, and materials, to ensure smooth project execution and adherence to timelines.
- Budget Tracking: Support the project team in monitoring project budgets and expenses, assisting with the preparation of financial reports and forecasts as required.
- Risk Assessment: Identify potential risks and issues that may impact project timelines or objectives, and collaborate with project managers to develop appropriate mitigation strategies.
- Quality Assurance: Assist in ensuring project deliverables meet quality standards by conducting regular reviews and coordinating feedback and approvals.
- Administrative Tasks: Perform general administrative duties, including data entry, filing, and maintaining project databases and records.

**Qualifications**:

- Studying or recently completed a Diploma or higher in Business Administration, Accounting, Project Management or equivalent relevant trade.
- Certificate III in WHS.
- Demonstrated experience in a similar role or in supporting the delivery of project or capex programmes.
- Strong organizational and time management skills with the ability to prioritize and multitask effectively.
- Excellent communication and interpersonal skills to collaborate with diverse teams and stakeholders.
- Proficiency in project management tools and software.
- Attention to detail and a commitment to delivering high-quality work.
- Ability to work independently and take initiative, while also being a team player.
- Knowledge of project management methodologies and best practices is a plus.

**Why Join Us / Benefits**:

- Opportunity to work in a dynamic and supportive team environment.
- Competitive salary and comprehensive benefits package.
- Professional development and growth opportunities.
- Work-life balance with flexible working hours.
- Employee Recognition Program
- Excellent Company Benefits
- Paid Parental and Volunteer Leave

**BGIS **has over 8500+ employees globally, we are a leader in the provision of facility management, project delivery, energy and sustainability, asset management, workplace advisory, real estate, and technical services. We are focused on delivering innovative service solutions for our clients.

Our organisation manages more than 30,000 facilities, including corporate offices, universities, schools, hospitals and stadiums, and we are regarded as a world leader in the management of data centres and other critical environments. Our clients come from a diverse range of sectors, such as Defence, Healthcare, Government, Higher Education and Utilities.

Join our team and contribute to the success of our projects while enhancing your professional skills in a supportive and collaborative environment. We offer competitive compensation, comprehensive benefits, and opportunities for growth and advancement.

We look forward to hearing from you

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