Project Administrator

2 weeks ago

Sydney, Australia Deluxe Cleaning Full time

**The Company**

Deluxe provides premium quality construction cleaning to Australia’s top-tier building companies. Over the last 24 years, we've worked on a variety of major and high-profile projects across NSW, spanning all sectors.

Some of our projects include hotels, high-rise residential & commercial towers, hospitals, universities, retail, major sporting facilities, data centres and government & defence projects.

**The Opportunity**

We’re offering an exciting full-time opportunity for a Project Administrator with strong administration skills, to support our projects team across a variety of construction projects.

Reporting to the Project Coordinators and Management team, this varied role is crucial to the success and efficiency of the projects and business operations.

We are looking for an organised and proactive individual who has a keen eye for detail and can use their initiative to ensure they are on top of the administration requirements across all projects.

Your key responsibilities will include but not be limited to:

- Assist with the delivery of various construction projects
- Manage paperwork associated with contracts, programs, projects and services provided
- Collect and analysing data associated with projects
- Coordinate project correspondence, resources, scheduling, materials delivery and information
- Coordinate daily client service requests and ensure they are fulfilled by the projects team
- Work with the Project team and site Supervisors to eliminate blockers and day to day issues
- Assign tasks to team members and communicate expectations for project milestones and deliverables
- Prepare all project folders with drawings, scope of works, budgets, sign off sheets, safety forms and documentation
- Maintain operational systems and review and update processes
- Support the project team with admin tasks, inductions, safety documentation, rostering and labour budgeting etc
- Coordinate all staff and subcontractor project inductions and site bookings
- Order materials and inventory and review and submit invoices
- Coordinate quality assurance site inspections, analyse data and provide reporting
- Support the project team with quality assurance processes
- Coordinate project team meetings and ensure actions are followed up
- Review and submit timesheets of cleaning staff across projects and correct discrepancies
- Assist with on-boarding new cleaning staff, monitor and report on performance
- Maintain and update project related databases and spreadsheets
- Implement initiatives to improve internal processes and operational capability across projects
- Implement safety training processes and create presentations for on site staff
- Assist with collating and preparing project reports for the management team

**About You**

To be successful in this role, you will have;
- At least 2 years of experience in a similar role within the construction industry
- Tertiary or TAFE qualification in business administration or project related focus
- Strong understanding of project administration
- Strong planning and organisational skills to deliver projects and outcomes
- Highly developed interpersonal and communication skills
- Good analytical and reporting skills
- Takes initiative and a strong desire to add value
- Strong time-management skills, attention to detail and prioritisation
- Demonstrated adaptability and resilience in a fast-paced work environment
- Professional and positive can-do attitude
- Strong work ethic, demonstrates initiative and is deadline driven
- Honest, motivated and enthusiastic team player

**Next Steps**

Pay: $70,000.00 per year

Schedule:

- 8 hour shift

Application Question(s):

- What is your expected annual base salary?
- How much notice are you required to give to your current employer?
- Please describe your right to work in Australia?

**Experience**:

- Construction: 2 years (preferred)
- Project Administration: 2 years (preferred)

Work Location: In person

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