Office Manager

4 weeks ago

Brisbane, Australia Skedulo Full time

At **Skedulo**, we work on leading Deskless Productivity Cloud solutions powered by AI and Machine Learning to empower organisations to manage, engage and analyse their deskless workforce, supporting the 80% of global workers who don’t work in a traditional office setting. Skedulo’s platform helps enterprises intelligently manage, schedule, dispatch, and support deskless workers on the go, whether they are in fixed location facilities or mobile field workers on the frontline.

**Office Manager**

The Office Manager will be the right hand to the Office Operations Manager in our Brisbane office. A key component of the role is to take ownership of creating a suitable and enjoyable working environment for all of our employees, and be the primary contact for all things people and environment in the office. They will be highly resourceful and reliable, helping to manage the Brisbane office, as well as the remote employee experience. The Office Manager reports to the Office Operations Manager and is part of the global Office Operations team.

**This is a 6 month fixed-term contract role, based in Brisbane.**

**Key Responsibilities**

Reception
- Be the main point of contact to answer & direct calls, greet and direct visitors and vendors, receive deliveries and catering.
- Assist with scheduling as required.

Physical Workspace
- Take ownership and pride in our physical workspace, driving improvements to suit our evolving needs. The Office Manager is responsible for general upkeep, cleanliness, and supply management of the office.

Employee Experience
- Bring a creative and fun element to our office by organising events and making enhancements to our workspace. Make new employees feel welcome; organise new hire packs, prepare workspaces. Decorate office for events throughout the year.

Vendor Management
- Work with a variety of food vendors to make sure our kitchen is stocked and food is ordered for lunches and various meetings. This will include virtual support for our office in Sydney.
- Source & evaluate new vendors to help improve processes within the Office Ops space.

Travel Management
- Book and manage travel for our Australian Team as well as any local support for international visitors.

Accounting & People Ops Support
- Assist Accounting with transactional reconciliation and timely payment of invoices.
- Work seamlessly with the People Ops team to ensure an excellent onboarding & offboarding experience at a cultural & practical level.

Special Projects
- Manage ad-hoc special projects.

**Requirements**:

- Experience as an Office Manager, Receptionist, EA or Operations Assistant in a fast-paced, demanding environment.
- Experience in hospitality & event management is advantageous.
- Strong communication skills, high attention to detail & a proactive approach to work.
- Entrepreneurial mindset and spirit: we win as a team, we move fast and we get things done.
- Proficiency in word processing, spreadsheets, slides, calendaring and scheduling tools.

**Benefits**

**Why Join Skedulo?**
**Learning & Growth**:

- Gain access to a yearly learning and development stipend on Sunlight. Want an Audible or Grammarly subscription? Want to learn other skills such as Project Management or Design? Want to get a book on Leadership? It’s all there

**Wellbeing Initiatives**:

- Work can be stressful. This is why we offer a FLEXIBLE working environment, a premium subscription to Modern Health, have 8 paid mental health days off (yes, in addition to sick days & annual leave), 3 paid volunteer days, our employee assistance program, and a dedicated yoga room in the office, sleep pods, and a library for extra quiet time. Also bring a dog to work day

**Diversity, Equality, Inclusion, Belonging** - We are committed to creating a diverse workplace and have a dedicated program to recognise this promise. We believe a diverse makeup of our workforce is a reflection of the communities we care about and serve.

We can talk about the rest of the benefits as we chat about the position. If you like what you’ve read so far, please don’t hesitate and APPLY NOW

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