Office Manager/admin Assistant

4 weeks ago


Melbourne, Australia Aurex Group Limited Full time

Assist the wider Operations team
- Admin Assistant
- Office Manager

**Company Overview**

Our client is a National Facilities Services manager based in Melbourne, specialising in innovative and strategic investments. With a strong commitment to excellence and a proven track record in the industry, we are seeking a positive, professional and organised individual to join the team as an Office Manager.

**Key Responsibilities**:
As the Office Manager you will be the first point of contact for staff, clients and visitors, ensuring a professional and welcoming atmosphere in the Melbourne office. This role also encompasses a variety of administrative responsibilities, making it a key position in the smooth operation of our office.

**Reception Duties**:

- Greet clients and visitors in a friendly and professional manner.
- Manage incoming calls, directing them to the appropriate person or department.
- Maintain a tidy and organized reception area.

**Administrative Support**:

- Provide administrative assistance to various departments as needed.
- Coordinate meetings and appointments, including scheduling and preparation of meeting rooms.
- Assist with office supply management and ordering.

**Office Management**:

- Oversee general office operations to ensure efficiency and a positive working environment.
- Liaise with vendors and service providers for office maintenance.

**Communication**:

- Effectively communicate with team members, clients, and external partners.

**Qualifications**:

- Proven experience in a similar office management or receptionist role.
- Circa 3-5 years’ experience in similar roles, industry experience not essential but desirable.
- Excellent communication and interpersonal skills.
- Experience in property/commercial real estate will be favourable.
- Strong proficiency in Microsoft Office Suite and calendar management tools.
- Exceptional organizational skills and attention to detail.
- Strong communication skills and the ability to handle confidential information.
- Ability to work autonomously and as a team member.
- Professional appearance and demeanour.
- A proactive and positive attitude.



  • Melbourne, Victoria, Australia Aurex Group Limited Full time

    Assist the wider Operations team Admin Assistant Office ManagerCompany OverviewOur client is a National Facilities Services manager based in Melbourne, specialising in innovative and strategic investments. With a strong commitment to excellence and a proven track record in the industry, we are seeking a positive, professional and organised individual to join...

  • Admin Assistant

    3 weeks ago


    Melbourne, Australia Charterhouse Full time

    **Temporary **full time** position **| Support to **Chief Operations Officer**: - **CBD location | 1 minute walk from train and tram | Hybrid working**: - **Collaborative, clear communication, high performing **team culture** **About the company** You will be working with the second largest governing body for schools globally providing administrative...

  • Admin Assistant

    7 days ago


    Melbourne, Australia Melbourne Full time

    **Overview** When you join Hines, you will work among innovative leaders who set the standards responsible for our reputation as an industry leader and you will continue to shape our future in the years to come. **Responsibilities** As a Admin Assistant with Hines, you will be supporting and working alongside the Senior Executive Assistant in an...

  • Admin Assistant

    2 months ago


    Melbourne, Australia Hines Full time

    Overview: When you join Hines, you will work among innovative leaders who set the standards responsible for our reputation as an industry leader and you will continue to shape our future in the years to come. **Responsibilities**: As a Admin Assistant with Hines, you will be supporting and working alongside the Senior Executive Assistant in an...

  • Admin Assistant

    2 weeks ago


    Melbourne, Victoria, Australia Hines Full time

    Overview:When you join Hines, you will work among innovative leaders who set the standards responsible for our reputation as an industry leader and you will continue to shape our future in the years to come.Responsibilities:As a Admin Assistant with Hines, you will be supporting and working alongside the Senior Executive Assistant in an Administration...

  • Admin Assistant

    1 week ago


    Melbourne, Australia Milestone IT Full time

    Do you thrive in a dynamic environment and enjoy keeping things running smoothly? Are you detail-oriented and possess excellent communication skills?Milestone IT, a leading recruitment agency, is partnering with a reputable healthcare organization to find a highly organized and motivated Admin Assistant to join their growing inventory team.In this role, you...


  • Melbourne, Australia Study and Work Full time

    Flexible and Negotiable Pay - Multiple Roles Available - Easy to reach location with public transport systems We're currently seeking Admin Assistants to join a team of capable individuals in the heart of Melbourne CBD **The Position**: - We’re looking for Admin Assistants - The pay range we’re offering is 60,000+ (Negotiable, Determined by Skill and...

  • Admin Assistant

    2 weeks ago


    Melbourne, Australia RSM Australia Full time

    Admin Assistant **Admin Assistant** **Job no**: 494317 **Work type**: Full time **Location**: Melbourne **Categories**: Business Advisory Services, National Administration OUR VALUE PROPOSITION At RSM, our purpose is to instill confidence in a world of change for both our clients and our people. RSM Australia supports a people-centric and...

  • Admin Assistant

    3 weeks ago


    Melbourne, Australia TMR Recruitment Full time

    Join a collaborative, friendly team in Dandenong - Variety is the spice - you won't get bored! - c$80k + super. Full time office based. Training and development. Are you ready to take on a multifaceted role that offers a diverse range of responsibilities? Consider this - a multi-million dollar, privately owned manufacturer in the transport space....


  • Melbourne, Australia Sharp & Carter Full time

    Immediate start - Well known retailer in Australia - Potential to extend longer than 2 months **About the role**: Working within a Buying & Merch team for a well known retailer setting up new suppliers and brands. Administrative focused role working with BOAS and Master Filing in RMS. **Duties** Working directly with the General Manager of the team to...


  • South Melbourne, Australia Pepper Marketing Full time

    Flexible Part-time role, 4 days a week (Mon to Thur), with the option to extend to full-time - Manage client reporting, database management and office admin - Flexible leave options, including an additional 2 weeks leave over Christmas - Salary of $55,000 to $65,000 pro-rata plus super depending on experience We’re a boutique marketing agency with a great...


  • Melbourne, Victoria, Australia Study and Work Full time

    Flexible and Negotiable Pay Multiple Roles Available Easy to reach location with public transport systemsWe're currently seeking Admin Assistants to join a team of capable individuals in the heart of Melbourne CBDThe Position: We're looking for Admin Assistants The pay range we're offering is 60,000+ (Negotiable, Determined by Skill and...

  • Admin Assistant

    4 weeks ago


    Melbourne, Australia Woods & Co Recruitment Full time

    Immediate Start Available | Port Melbourne Location - Supportive Environment | Ever Growing Company - Established Business | $55-70,000 Salary Package **Woods & Co** have partnered with an industry leading, national packaging company. This is an amazing opportunity to join a team that is passionate about delivering exceptional packaging solutions to our...


  • South Melbourne, Australia Pepper Marketing Full time

    An entry-level marketing support role with mentoring, training and opportunities for promotion - Additional leave benefits over Christmas and during the year - Salary of $55,000 to $65,000 plus super depending on experience We’re a boutique marketing agency with a great team working with some of the biggest names in tech. The marketing admin assistant...


  • Melbourne, Australia Alfred Health Full time

    **Alfred Health** Alfred Health is a leader in health care delivery, improvement, research and education. We are the main provider of health services to people living in the inner southeast suburbs of Melbourne, from ambulatory to inpatient and home and community-based services. - **Alfred MSNI and Neuro-ophthalmology Admin Officer**: - ** Fixed Term, 6...

  • Admin Assistant

    2 weeks ago


    Melbourne, Victoria, Australia The Royal Melbourne Hospital Full time

    Reference Number Position Title- Admin Assistant- Location- The Royal Melbourne Hospital - City Campus, Parkville- Award- Admin Officers [10]- Advertisement textAdministrative Assistant- Part Time Position - 64 hours per fortnight:Work closely and collaboratively with a friendly team of clinicians:- Be part of the growth of the Respiratory and Sleep...


  • Melbourne, Victoria, Australia HOBAN Recruitment Full time

    Unique opportunity for someone interested in Admin to join the small team in Southeast of Melbourne. You will be supporting both English and Japanese speakers in the team. It is a great opportunity for you to gain experiences in an reputable investment bank.Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation...


  • Melbourne, Victoria, Australia APAC Page Personnel Full time

    My client is on the search for a dedicated permanent Accounts/Admin Officer, looking to join their small team in West Melbourne. The role will cover mostly AR tasks, while assisting when required with AP/Payroll and general office administration tasks. Client DetailsOur client has been in the wholesale industry for close to 60 years, catering to and working...

  • Snr Admin Officer

    2 months ago


    Melbourne, Australia Strata Results Recruitment Full time

    Admin & financial management - Stakeholder engagement - NDIS participant support **The Opportunity** Join a reputable organization as a Full-Time Senior Admin Officer, specializing in disability services. Your role is pivotal in ensuring smooth operations and efficient service delivery under the National Disability Insurance Scheme (NDIS). If you possess...

  • Admin Assistant

    2 weeks ago


    Melbourne, Victoria, Australia Milestone IT Full time

    Immediate start 6 Months contract role Excellent career progressionMy client is seeking an Admin Assistant for an initial 6 months contract with a very high possibility of an extensionYou will be required to have the following skills and experiences;Soft Skills: Excellent Phone manners and communicator Friendly and Helpful Team player Writes wellOffice...