Executive Assistant

2 days ago

Sydney, Australia WIS Support Services (AU) Full time

**Join our iconic Wesfarmers division leading industrial & safety supplies across ANZ**:

- **Provide support to our EGM - People & Safety, GM - Finance & Managing Director**:

- **Flexible work environment, onsite parking and outstanding employee benefits**

We have an excellent opportunity for an experienced Executive Assistant, to provide a high-level of support to 3 of our Executive Leadership Team at Wesfarmers Industrial & Safety

**ABOUT US**

Wesfarmers Industrial and Safety (WIS) is a leading supplier of industrial, safety and workwear products, and services to a wide range of customers, including Australia and New Zealand’s largest corporate and government entities. We are proud of our rich history and our iconic businesses: Blackwoods, Bullivants, Coregas, NZ Safety and Workwear Group. Being a part of Wesfarmers Industrial and Safety, provides endless opportunities to grow and make an impact, so join us, and let’s make a difference today.

**YOUR OPPORTUNITY**

We have an exciting opportunity for an experienced **Executive Assistant** to join our Wesfamers Industrial and Safety (WIS) team based in **Macquarie Park**.

In this pivotal position, you will be providing executive level administrative support to our WIS General Manager of Finance, Executive General Manager of People and Safety, and a shared responsibility to support the Managing Director and the broader team as appropriate.

Your key responsibilities will include, but are not limited to:

- Acting as the main point of contact between the WIS Executives and internal and external stakeholders, clients and visitors, and importantly the Wesfarmers corporate head office
- Coordinating complex scheduling and extensive calendar management, as well as management of content and flow of information to executives
- Prioritising to ensure that reports, business papers and correspondence are dealt with efficiently and promptly
- Obtaining and preparing information for use in presentations, Board meetings, conferences, and reports
- Maintaining professionalism and strict confidentiality with all materials, and exercising discretion when interfacing with the business
- Coordinating Board reports, working to corporate timetables, issuing of notifications, collating information, working with stakeholders across the business to have submissions completed on time
- Managing, coordinating and arranging travel and travel-related activities, including hotel bookings and transportation for Executives and their teams
- Maintaining and processing monthly expenses and costings of all invoices
- Coordinating recurring meetings for Executives, including compiling, formatting, editing, and distributing papers

To be successful, you will have:

- A minimum of 5 years’ experience as an Executive Assistant or similar providing support to multiple executive leaders and their teams
- Advanced Microsoft Office Suite skills including Teams, PowerPoint and Outlook
- Strong organisational and time management skills, with excellent attention-to-detail and the ability to be proactive, plan and anticipate needs
- Exceptional stakeholder management skills and the ability to effectively work across all levels of the business including Board level
- A responsive, proactive, and adaptable approach, with the ability to multitask efficiently, solve problems and manage challenges
- Excellent and clear verbal and written communication skills and the ability to negotiate, influence and work through competing demands to get the best outcomes

***

**CULTURE & BENEFITS**

A career with Wesfamers Industrial and Safety will offer you rewarding experiences and opportunities for growth and development. We have a diverse, inclusive, and safe workplace where our team members care about each other and enjoy building meaningful connections.

To ensure our employees feel valued, supported, and celebrated, we provide a range of employee benefits including:

- Competitive salaries and incentives
- A range of diversity and well-being initiatives
- Ability to purchase up to 4 weeks additional annual leave
- Team events, celebrations and development opportunities
- Team member discounts on Wesfarmers products
- Discounted offers from over 300 corporate partners
- Onsite parking and novated leasing options
- Generous Wesfarmers annual share plans
- Attractive parental leave policy and more

***

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