Document Production Team Leader

6 months ago

Melbourne, Australia Herbert Smith Freehills Full time

**BRISBANE, MELBOURNE - CBD, PERTH, SYDNEY - CBD**

**THE OPPORTUNITY**

We are looking for a Document Production Team Leader to take ownership and responsibility for the national Document Production team. This role can be based in Sydney, Brisbane, Melbourne or Perth with working hours between 4pm - 12am AEST.

Reporting to the Document Production Manager, Australia & Asia, your day-to-day responsibilities will include but not be limited to:

- Supervising and delivering high quality document creation, amendment and formatting services to Practice Groups and Business Services members via the services of the Document Production function.
- Monitoring workflow and allocate work across the national Document Production team, liaising with Document Production Workflow Coordinators, to achieve completion of work within the most efficient time frame.
- Making effective use of all global resources and utilise the Off-Site and London Document Production teams to ensure deadlines are met.
- Performing the tasks of a hands-on Document Production team member as necessary.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

To be successful in this role, you will have:

- Minimum 5 years’ experience as a Document Production Operator in a professional services firm.
- Proven leadership skills.
- Strong time-management and organisational skills.
- Minimum typing speed of 80wpm (with 98% accuracy).
- Intermediate level PowerPoint and Excel knowledge and skill.
- Proficient use of transcription equipment.
- Proven ability to think ahead, set priorities and work under pressure to ensure deadlines are met.

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.

**What you can expect from us**:

- We're a world leading international law firm with a global team of over 5,000 professionals. Your growth is our ambition as we strive to be the market leader. We embrace diversity, high performance, collaboration, and digital innovation. As leaders in our field, we are client-centred, commercially driven, and renowned for our solution-focused expertise. Join us and be part of a human, bold, and outstanding team.
- As early adopters of agile working we prioritise flexibility to meet your needs, as well as that of your team, and your clients. You'll be in the office when you need to be and will be purposeful when you're there.
- We prioritise your growth by providing a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- This vacancy is being managed directly by Herbert Smith Freehills Recruitment team. We will contact our preferred agency partners should we require additional assistance. Thank you._

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

Herbert Smith Freehills

Document Production Team Leader | Herbert Smith Freehills

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