Receptionist/facilities Coordinator

6 months ago


Melbourne, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.

**What this job involves**:
We’re looking for a personable, professional, and proactive Receptionist/Facilities Coordinator to join our team and provide Facilities Management support/coordination and a exceptional Reception service

This role is working with an on-site client team in Melbourne CBD.

**A snapshot of the role**:
Perform duties with integrity and diligence, and in a professional manner at all times.
Assist the existing Facilities Management (FM) team to ensure a clean, presentable, and well-maintained space at all times.
Manage reception desk and reception duties.
Manage meeting room & car park bookings, calendars, and schedules.
Support and assist workplace events. Includes assisting with setting up, catering.
Assist the existing FM team with all aspects of vendor management and financial administration.
Deliver superior customer service and address customer feedback effectively.
Administer the Service Requests Workflow.

**Sound like you? This is what we’re looking for**:
Previous experience in a similar facilities or administrative role is desirable.
Excellent organizational and time management skills.
Strong communication and interpersonal abilities.
Proficiency in using Microsoft Office Suite.
Ability to prioritize tasks and work independently.
Attention to detail and a proactive approach to problem-solving.
Knowledge of basic procurement and accounting processes is a plus.
Excellent team player but also capable of working independently.

**What you can expect from us**:
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.


  • Receptionist

    6 months ago


    Melbourne City Centre, Australia HAYS Full time

    **Your new company** A dynamic business advisory firm with an extensive client base that is continuing to grow. Due to growth my client is seeking an experienced Receptionist to join the team. **Your new role** The role will provide reception support to all business divisions to ensure the smooth running of the practice. Your duties as a receptionist will...

  • Receptionist

    6 months ago


    Melbourne, Australia OMG Australia Full time

    Omnicom Media Group Receptionist - Melbourne, South Yarra - Full time, Permanent - Reporting to National Facilities Manager Omnicom Media Group (OMG) is a leading global advertising, marketing and corporate communications company, providing services to over 5,000 clients in more than 100 countries and employ 11,000+ staff. With over 900 employees in...

  • Receptionist

    4 months ago


    Melbourne, Australia Hudson Australia Full time

    **Job Title: Receptionist** **Location**: Municipal Association of Victoria, Melbourne CBD **Position Type**: Full-Time Start: ASAP Contract: Until end of November 2024 Hourly rate: $34.58/hour + Super **About Us**: The Municipal Association of Victoria (MAV) is the peak body representing local government in Victoria. We advocate for the interests of...


  • Melbourne, Victoria, Australia DAC-Jones Lang LaSalle (VIC) Pty Ltd Full time

    We are seeking a highly organized and customer-focused Corporate Receptionist to join our team at DAC-Jones Lang LaSalle (VIC) Pty Ltd in Melbourne VIC.Company OverviewDAC-Jones Lang LaSalle (VIC) Pty Ltd is a leading global provider of real estate and investment management services. We take pride in empowering our employees to shape a brighter way...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    City FM Australia is a leading provider of facilities management solutions, engineering, construction, and energy services. Our commitment to supporting our team ensures safe and reliable services to our partners.We offer:• Highly competitive remuneration package.• Autonomy in prioritising and planning your day.• Opportunities for career growth through...


  • Melbourne, Victoria, Australia City Facilities Management Full time

    About City Facilities ManagementCity Facilities Management is a renowned global leader in facilities management, engineering, construction, and energy solutions. Our commitment to supporting our team and ensuring safe and reliable services to our partners has earned us a reputation as a trusted partner.We offer a unique work environment that promotes...

  • Facilities Coordinator

    7 months ago


    Melbourne, Australia Framestore Full time

    Framestore is looking for a highly organised and detail oriented Facilities Coordinator to assist with the management of the Melbourne studio facility. The central focus of the role is to create an exceptional studio environment where our teams and clients enjoy spending time. The Facilities Coordinator maintains the smooth and efficient day-to-day running...

  • Facilities Manager

    1 month ago


    Melbourne, Victoria, Australia City Facilities Management Full time

    At City Facilities Management, we are committed to delivering exceptional facilities management services and technical advice to our clients. We are seeking a highly skilled and experienced Facilities Manager to join our team at the Coles state-of-the-art Distribution Centre in Laverton.About UsWe are a global leader in facilities management, engineering,...


  • Melbourne City Centre, Australia HAYS Full time

    An exciting Receptionist | Office Coordinator job located in Melbourne! - PART TIME - Part-Time (Mon-Thurs) - Permanent Role **Your new company** Opportunity to join a thriving Melbourne-based events company seeking an experienced receptionist to join their team on a part-time basis. If you are an enthusiastic individual with excellent communication skills,...


  • Melbourne, Australia CBRE Full time

    **Facilities Coordinator** **Job ID** - 197322 **Posted** - 17-Dec-2024 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Melbourne - Victoria - Australia - **Leading key MNC client in the Software industry**: - ** Fast-paced coordinator role within a corporate environment**: - **...

  • Facilities Coordinator

    6 months ago


    Melbourne, Australia CSL Full time

    **The Opportunity** We are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the...

  • Facilities Coordinator

    7 months ago


    Melbourne, Australia National Gallery of Victoria Full time

    VPS 3.1: $74,580 per annum + 11% superannuation Full Time, Fixed Term for 2 years The National Gallery of Victoria (NGV) is seeking a Facilities Coordinator to coordinate the delivery of day-to-day operational facilities services at NGV, including the main galleries (NGV International and the Ian Potter Centre: NGV Australia) and offsite facilities. This...


  • Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to...

  • Receptionist

    6 months ago


    Melbourne Eastern Suburbs, Australia HAYS Full time

    Temporary Receptionist - Eastern Suburbs **Your new company** Are you an organised and friendly individual with excellent communication skills? We are currently seeking a **Temporary Receptionist** to join our team in the vibrant **Eastern Suburbs of Melbourne**. **Your new role** - ** Position**: Temporary Receptionist - ** Location**: Eastern Suburbs,...


  • Melbourne, Australia CBRE Full time

    **Facilities Coordinator** **Job ID** - 195684 **Posted** - 10-Dec-2024 **Service line** - GWS Segment **Role type** - Full-time **Areas of Interest** Facilities Management **Location(s)** Melbourne - Victoria - Australia - **Key GWS client account in the technology industry**: - ** Fast-paced coordinator role**: - ** Provide high level customer...

  • Receptionist

    6 months ago


    Melbourne, Australia ACRWORLD Full time

    South Bank Melbourne - Up to $70,000+Super - Leading Infrastructure Co. **ABOUT THE COMPANY** ACRWORLD are working with one of Australia's leading infrastructure companies with a solid presence in the market over 10+ years. With a huge focus across a range of areas this firm are certainly cut above the rest offering a innovative working environment! An...

  • Receptionist

    6 months ago


    Melbourne, Australia Latrobe Regional Hospital Full time

    Location: Melbourne | Western Metropolitan Job type: Other Organisation: Latrobe Regional Hospital **Salary**: Salary not specified Occupation: Accounting, Administration/Secretarial, Facilities Management, Finance, Health and Allied Health, Human Resources, Information Management, Occupational Health and Safety, Research Reference:...

  • Corporate Receptionist

    6 months ago


    Melbourne, Australia Sharp & Carter Full time

    Competitive salary along with great work perks - Modern & chic office in the heart of Melbourne CBD - Collaborative & supportive team environment **About the role** As a dedicated, eager, and seasoned Corporate Receptionist, you will represent this stylish and modern firm. Amidst the breathtaking Melbourne CBD offices, your responsibilities will encompass...

  • Facilities Coordinator

    2 months ago


    Melbourne, Australia dnata catering Full time

    Want to elevate your career to a higher altitude? Come join the world's largest air services provider, as a part of our **Melbourne** **Airport** team as full-time **Facilities** **Coordinator**. **So, what does a day in the life of a Facilities Coordinator look like?** Reporting to the GM Facilities, Fleet and Projects, this role will support on a...


  • Melbourne, Australia HAYS Full time

    Permanent Receptionist and Administrator| **Your new company** Our client is an established construction and development company is seeking an experienced warranty administrator/ receptionist to join their team located in the Frankston/ Carrum Downs area. This is a full-time permanent opportunity suitable for an aspiring and passionate receptionist with...