![Stantec](https://media.trabajo.org/img/noimg.jpg)
Business Services Administrator
1 month ago
Business Services Administrator - ( 230004JJ )
**Description**
**About the role**
We are currently seeking an **Administrator / Project Assistant** to provide proactive administrative support to a broad range of administrative functions and processes. This permanent opportunity will see you supporting our team in Ballarat, with the focus on working with project teams, authorities, contractors, and project administration.
This role will provide support to project managers to ensure all project and client obligations are met.
Our supportive work environment allows you to tailor your career path ensuring planned investment into your training and development as well as access to long term career opportunities.
Our team consists of civil & structural engineers, surveyors, and planners, who work on a range of development and infrastructure projects locally and in the region. This role will be a key team member to facilitate delivery of those projects.
**Day to day tasks would involve**:
- To manage the subdivision processes associated with Land Development projects, ensuring all aspects are completed within set timeframes.
- Provide exemplary support to project managers, relating to the management, provision, and delivery of projects.
- Provide word processing, file organisation and maintenance, database filing, reporting, and administration support.
- Assist project managers with financial reporting and tracking of project spend.
- Coordination between service authorities, clients, project managers and contractors.
- General file management and record keeping.
- Manage/coordinate tender distribution, receipt and recording processes.
- Preparation of Payment Certificates and approvals for accounts.
- Ensure administrative systems operate effectively within the Office and staff at all levels are appropriately involved and informed of any system changes.
- Undertake all activities in a responsible and professional manner ensuring all work is completed in line with Stantec Core Values and established administrative processes.
**Qualifications**
**To be successful for this role you'll need**:
- Strong administration and organisation skills with the ability to multi-task
- A team player attitude with a pro-active and professional approach to work
- Advanced level skills in Microsoft office programs e.g. Word, PowerPoint and Excel
- High level attention to detail, sound copywriting, editing and proof reading and skills;
- Ensure the quality of documentation adheres to company design guidelines and is to a high standard.
- High level interpersonal skills with the ability to positively liaise with key stakeholders.
- Ability to work under pressure and to tight deadlines.
- Ability to work independently and in a team to supporting multiple projects and conflicting priorities.
- Ability to collaborate and foster a cohesive team environment with a proven ability to self-manage.
**What we offer**
Along with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- Genuine Flexible Working Arrangements - Including work from home opportunities, provision for school term contracts, job sharing and part time employment.
- Option to purchase up to 4 weeks additional leave.
- Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- Mentoring for your own development and the opportunity to mentor others
- A friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverables
- Professional Memberships
- Salary Continuance Insurance (SCI)
- Mental Health and Wellbeing Programs
- Service Recognition Awards
- Employee Assistance Program
**About Stantec**
The Stantec community unites approximately 28,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.
Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
**Culture**
Stantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee grou
We have other current jobs related to this field that you can find below
-
Business Administration Traineeship
1 week ago
Ballarat, Victoria, Australia Ballarat Health Services Full timeBusiness Administration Traineeship80 hours per fortnight + a monthly ADOAbout Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and...
-
Administrative Services Officer
1 week ago
Ballarat, Victoria, Australia Ballarat Health Services Full time**Administrative Services Officer Ballarat**Mental Health ServicesFull-time Fixed Term Position (Maternity Leave)About Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable,...
-
Cert Iii Business Administration Trainee
4 weeks ago
Ballarat, Australia Ballarat Health Services Full time**Business Administration Traineeship - IT Department** **80 hours per fortnight + a monthly ADO (part time negotiable)** **About the role** Grampians Health has an exciting Business Administration Traineeship opportunity for those looking to start or restart their career! The program, which is undertaken in conjunction with BGT (training provider) will...
-
Cert Iii Business Administration Trainee
23 hours ago
Ballarat, Australia Ballarat Health Services Full time**Business Administration Traineeship - IT Department** **80 hours per fortnight + a monthly ADO (part time negotiable)** **About the role** Grampians Health has an exciting Business Administration Traineeship opportunity for those looking to start or restart their career! The program, which is undertaken in conjunction with BGT (training provider) will...
-
Cert Iii Business Administration Trainee
1 week ago
Ballarat, Victoria, Australia Ballarat Health Services Full timeBusiness Administration Traineeship - IT Department80 hours per fortnight + a monthly ADO (part time negotiable)About the roleGrampians Health has an exciting Business Administration Traineeship opportunity for those looking to start or restart their careerThe program, which is undertaken in conjunction with BGT (training provider) will commence in mid-June...
-
Administration Officer
4 weeks ago
Ballarat, Australia Ballarat Health Services Full time**Administrative Officer - Nursing & Midwifery Education** **HS1** **Permanent Part time - 64 hrs per fortnight (Flexible days)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver...
-
Administration Officer
3 hours ago
Ballarat, Australia Ballarat Health Services Full time**Administrative Officer - Nursing & Midwifery Education** **HS1** **Permanent Part time - 64 hrs per fortnight (Flexible days)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver...
-
Administration Services
4 weeks ago
Ballarat, Australia HAYS Full timeIn this administrative role, you’ll coordinate schedules, arrange meetings, set-up new members and more. **Your new company** Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Ballarat & Surrounds. I am currently...
-
Administration Officer
1 week ago
Ballarat, Victoria, Australia Ballarat Health Services Full timeAdministrative Officer - Nursing & Midwifery EducationHS1Permanent Part time - 64 hrs per fortnight (Flexible days)About Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable,...
-
Administration Officer
2 weeks ago
Ballarat, Australia Ballarat Health Services Full time**Administration Officer - Specialist Clinics** **Permanent, Full-time** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing...
-
Business Services Lead
2 days ago
Ballarat, Australia Department of Transport and Planning Full timeLocation: Western Region | Ballarat Job type: Ongoing - Full Time Organisation: Department of Transport and Planning **Salary**: $106,534 - $128,897 Occupation: Asset Management and Planning Reference: 4382 **About the Role** The Business Services Lead manages the centralised Business Services team within the Barwon South West Grampians division of...
-
Administration - Accounts
2 months ago
Ballarat, Australia Central Machinery Services Full timeWe have an opportunity for an experienced Administration and Accounts Officer to join our team to support the day-to-day operational administration and accounts, working together with our team to secure the efficient and positive growth of the Company. **Essential Criteria** - Excellent computer skills, with experience using Microsoft Office suite -...
-
Administration - Accounts
3 weeks ago
Ballarat, Australia Central Machinery Services Full timeWe have an opportunity for an experienced Administration and Accounts Officer to join our team to support the day-to-day operational administration and accounts, working together with our team to secure the efficient and positive growth of the Company. **Essential Criteria** - Excellent computer skills, with experience using Microsoft Office suite -...
-
Financial Administrator
1 week ago
Ballarat, Victoria, Australia Central Machinery Services Full timeWe have a part-time opportunity for an experienced Administration Officer to join our team to support the day-to-day operational administration and accounts, working together with our team to secure the efficient and positive growth of the company. This role is to support the full-time Financial Administrator.Key Responsibilities Administrative support...
-
Service Administration Officer
3 weeks ago
Ballarat, Australia gforce employment + recruitment Full timeAbout the business and the role On behalf of our client, a reliable and trustworthy Automotive, Agricultural, and Industrial servicing company with over 20 years’ of experience and presence in Ballarat, gforce employment + recruitment is currently seeking an experienced Service Administration Officer Our client, winner of Commerce Ballarat 2010 Business...
-
Senior Administrator
1 month ago
Ballarat, Australia Melba Support Services Full timeMelba's Home and Living Services (CHW/East) has an exciting opportunity for a Senior Administrator. This is a permanent Full time position. This position provides administration support to the General Manager – Home and Living Services (CHW/East) to achieve the accountabilities and responsibilities of that position as well as operating with a high level of...
-
Senior Administrator
3 weeks ago
Ballarat, Australia Melba Support Services Full timeMelba's Home and Living Services (CHW/East) has an exciting opportunity for a Senior Administrator. This is a permanent Full time position. This position provides administration support to the General Manager – Home and Living Services (CHW/East) to achieve the accountabilities and responsibilities of that position as well as operating with a high level of...
-
Service Administration Officer
1 week ago
Ballarat, Victoria, Australia gforce employment + recruitment Full timeAbout the business and the roleOn behalf of our client, a reliable and trustworthy Automotive, Agricultural, and Industrial servicing company with over 20 years' of experience and presence in Ballarat, gforce employment + recruitment is currently seeking an experienced Service Administration OfficerOur client, winner of Commerce Ballarat 2010 Business...
-
Financial Administrator
4 weeks ago
Ballarat, Australia Central Machinery Services Full timeWe have a part-time opportunity for an experienced Administration Officer to join our team to support the day-to-day operational administration and accounts, working together with our team to secure the efficient and positive growth of the company. This role is to support the full-time Financial Administrator. **Key Responsibilities** - Administrative...
-
Financial Administrator
2 months ago
Ballarat, Australia Central Machinery Services Full timeWe have an opportunity for an experienced Finance Administrator to join our team to support the day-to-day operational administration and accounts, working together with our team to secure the efficient and positive growth of the company. **Key Responsibilities** - Preparation of end of end-of-month, quarterly, and ad hoc reports. - Assistance with...