Service Administration Officer

3 weeks ago

Ballarat, Australia gforce employment + recruitment Full time

About the business and the role

On behalf of our client, a reliable and trustworthy Automotive, Agricultural, and Industrial servicing company with over 20 years’ of experience and presence in Ballarat, gforce employment + recruitment is currently seeking an experienced Service Administration Officer

Our client, winner of Commerce Ballarat 2010 Business Excellence Award is now seeking a Service Administration Officer to coordinate and monitor the progression of workshop jobs from time of initial booking to completion.

As the face of the business this position would be suitable for a person who is process driven, accurate has exceptional customer service skills and can maintain both internal and external relationships, you will have a strong background in administration, be efficient, ability to multitask and thrive in a busy environment.

**Responsibilities**:
Coordination of customer bookings including the collection of all information required to raise job orders

Answering phones while managing customer facing enquiries in a timely manner

Continuously monitor jobs in the workshop ensuring all paperwork is available to complete customer invoices

Coordination of daily pickup/delivery schedule for courtesy and fleet vehicles

Contacting customers on completion of work

Updating customer and vehicle details in AMWIN system

Filing job cards and supplier invoices daily

Diary management

Completing EFTPOS sheet daily

Maintaining a clean and tidy work area

All other duties as required

Skills and Experience

Strong computer skills and knowledge of Microsoft Office Suite & Internet Explorer, Accounting and industry specific software would be advantageous

Strong communication and customer service skills

Proven time management and problem solving skills

Attention to detail and organisational skills

Willingness to undertake further training and development as required

Accounting background advantageous

Current drivers licence

What is in it for you

Full-Time Permanent position

Competitive salary

Family owned

Supportive culture

Career and professional development

At gforce we help people achieve the benefits of employment. gforce is a for purpose, full-service employment, and recruitment organisation, with complementary service teams and relationships with a wide range of employers and stakeholders. This enables us to deliver employment outcomes that best meet an individual’s needs in the Ballarat region.

We are committed to making reasonable adjustments for any person who requests it, to provide a positive, barrier-free recruitment process and supportive workplace.

  • Administrative Services Officer

    1 week ago

    Ballarat, Victoria, Australia Ballarat Health Services Full time

    **Administrative Services Officer Ballarat**Mental Health ServicesFull-time Fixed Term Position (Maternity Leave)About Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable,...

  • Service Administration Officer

    1 week ago

    Ballarat, Victoria, Australia gforce employment + recruitment Full time

    About the business and the roleOn behalf of our client, a reliable and trustworthy Automotive, Agricultural, and Industrial servicing company with over 20 years' of experience and presence in Ballarat, gforce employment + recruitment is currently seeking an experienced Service Administration OfficerOur client, winner of Commerce Ballarat 2010 Business...

  • Administrative Services Officer

    1 week ago

    Ballarat, Victoria, Australia Grampians Health Full time

    Location: Western Region | BallaratJob type: Part timeOrganisation: Grampians HealthSalary: Salary not specifiedOccupation: Administration/SecretarialReference: 18263Permanent Part-Time (Monday - Wednesday: 8:30am - 5.00pm)About the RoleGrampians Area Mental Health Services is seeking a highly motivated and experienced Administration Services Officer (ASO)...

  • Maintenance Administrator

    3 months ago

    Ballarat, Australia Service Stream Full time

    Primary Location Ballarat, VIC Job Description Summary Service Stream’s Utilities division are currently seeking an Administrator to join our Ballarat team! About the Role About the Opportunity Service Stream’s Utilities division are currently seeking an Administrator for our ongoing maintenance services, to join our Ballarat team supporting civil,...

  • Maintenance Administrator

    1 week ago

    Ballarat, Victoria, Australia Service Stream Full time

    Primary LocationBallarat, VICJob Description SummaryService Stream's Utilities division are currently seeking an Administrator to join our Ballarat teamAbout the RoleAbout the OpportunityService Stream's Utilities division are currently seeking an Administrator for our ongoing maintenance services, to join our Ballarat team supporting civil, mechanical and...

  • School Services Administration Officer

    1 week ago

    Ballarat, Victoria, Australia St Patrick's College Full time

    St Patrick's College is a Catholic day and boarding school for boys in Years 7 to 12 in the Edmund Rice tradition, founded in 1893 and conducted by Edmund Rice Education Australia (EREA).Central to the mission of the College is an unequivocal commitment to fostering the dignity, self-esteem and integrity of all students and providing them with a safe,...

  • Administration Officer

    2 weeks ago

    Ballarat, Australia Ballarat Health Services Full time

    **Administration Officer - Specialist Clinics** **Permanent, Full-time** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing...

  • Administrative Services Officer

    3 weeks ago

    Ballarat, Australia Grampians Health Full time

    Location: Western Region | Ballarat Job type: Part time Organisation: Grampians Health **Salary**: Salary not specified Occupation: Administration/Secretarial Reference: 18263 **Permanent Part-Time (Monday - Wednesday: 8:30am - 5.00pm)** **About the Role** Grampians Area Mental Health Services is seeking a highly motivated and experienced...

  • Administration Officer

    4 weeks ago

    Ballarat, Australia Mecwacare Full time

    Canadian (Ballarat) Location - Full Time Position - Generous Salary Packaging Options - increase your take home pay **ADMINISTRATION OFFICER** - **Full Time Position**: - **Canadian - Ballarat Location**: - **Generous Salary** **Packaging Options** This role will support the Facility Manager in a range of day-to-day administrative and support tasks, as...

  • Administration Officer

    2 months ago

    Ballarat, Australia Mecwacare Full time

    Canadian (Ballarat) Location - Full Time Position - Generous Salary Packaging Options - increase your take home pay **ADMINISTRATION OFFICER** - **Full Time Position**: - **Canadian - Ballarat Location**: - **Generous Salary** **Packaging Options** This role will support the Facility Manager in a range of day-to-day administrative and support tasks, as...

  • School Services Administration Officer

    5 days ago

    Ballarat, Australia St Patrick's College Full time

    St Patrick’s College is a Catholic day and boarding school for boys in Years 7 to 12 in the Edmund Rice tradition, founded in 1893 and conducted by Edmund Rice Education Australia (**EREA**). Central to the mission of the College is an unequivocal commitment to fostering the dignity, self-esteem and integrity of all students and providing them with a...

  • Administration Officer

    3 weeks ago

    Ballarat, Australia Department of Education Full time

    Location: Western Region | Ballarat Job type: Full time / until 30th June 2025 Organisation: Department of Education **Salary**: $74,580 - $90,558 Occupation: Administration/Secretarial Reference: VG/DE/SRS/20011658A Fixed Term Full Time until 30 June 2025 **Administration Officer - Fixed Term Full Time** The role of the Department of Education is to...

  • Administration Officer

    4 weeks ago

    Ballarat, Australia Ballarat Health Services Full time

    **Administrative Officer - Nursing & Midwifery Education** **HS1** **Permanent Part time - 64 hrs per fortnight (Flexible days)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver...

  • Administration Officer

    2 days ago

    Ballarat, Australia Ballarat Health Services Full time

    **Administrative Officer - Nursing & Midwifery Education** **HS1** **Permanent Part time - 64 hrs per fortnight (Flexible days)** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver...

  • Office Administrator

    4 weeks ago

    Ballarat, Australia Brandt Tractor Full time

    Our **Ballarat** branch has an exciting opportunity for an exceptional individual to join our store as **Office Administrator**. **_What does the role look like?_** - Upload parts and service payables - Create purchase orders for utilities and company credit cards, John Deere, petty cash and other vendors - Send out customer statements for receivables -...

  • Administration Officer

    1 week ago

    Ballarat, Victoria, Australia Department of Families, Fairness and Housing Full time

    THE ROLEThe Administration Officer is a position in each Orange Door location (Support and Safety Hub). The position will be involved in the day-to-day administration for the Hubs, as well as providing wide ranging secretariat and support functions. The position has key functions in supporting service access and the Hub workforce, as well as providing a...

  • Administration Officer

    1 week ago

    Ballarat, Victoria, Australia Mecwacare Full time

    Canadian (Ballarat) Location Full Time Position Generous Salary Packaging Options increase your take home payADMINISTRATION OFFICER- Full Time Position:- Canadian Ballarat Location:- Generous Salary Packaging OptionsThis role will support the Facility Manager in a range of day-to-day administrative and support tasks, as well as specific projects and will...

  • Office Administrator

    3 weeks ago

    Ballarat, Australia Brandt Tractor Full time

    **Are you looking for the next step in your career?** Due to internal promotion, our Ballarat branch has an exciting opportunity for an exceptional individual to join our store as **Office Administrator**. **About the role**: - Upload parts and service payables. - Create purchase orders for utilities and company credit cards, John Deere, petty cash and...

  • Administration Officer

    2 weeks ago

    Ballarat, Victoria, Australia Ballarat Health Services Full time

    Administrative Officer - Nursing & Midwifery EducationHS1Permanent Part time - 64 hrs per fortnight (Flexible days)About Grampians HealthGrampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable,...

  • Office Administrator

    1 week ago

    Ballarat, Victoria, Australia Brandt Tractor Full time

    Our Ballarat branch has an exciting opportunity for an exceptional individual to join our store as Office Administrator._What does the role look like?_ Upload parts and service payables Create purchase orders for utilities and company credit cards, John Deere, petty cash and other vendors Send out customer statements for receivables Request credit payouts...