Executive Assistant Business Partner

2 weeks ago

Sydney, Australia Pinterest Full time

**About Pinterest**:
Millions of people across the world come to Pinterest to find new ideas every day. It's where they get inspiration, dream about new possibilities and plan for what matters most. Our mission is to help those people find their inspiration and create a life they love. In your role, you'll be challenged to take on work that upholds this mission and pushes Pinterest forward. You'll grow as a person and leader in your field, all the while helping Pinners make their lives better in the positive corner of the internet.
- Our new progressive work model is called PinFlex, a term that's uniquely Pinterest to describe our flexible approach to living and working. Visit our _PinFlex_ landing page to learn more. _

We're looking for an Executive Assistant Business Partner for our Australia and New Zealand Country Manager. You'll manage a complex, busy schedule and maintain great relationships internally and externally, and you'll need to be an amazing communicator who's passionate about details. You must have a deep administrative skill set and be highly organized.

**What you'll do**:

- Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with executives on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
- Support executive in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes
- Support executive in preparation for events, including researching event location, logistics management, and prepare event content
- Coordinate team morale activities
- Support in coordinating with business facing XFN partners such as HR and Finance, assist with recruiting scheduling (recruiting related meetings / org changes)
- Manage scheduling meetings for the exec with external partners
- Manage reconciliation of expenses for the exec(s) supported
- (If applicable) Assist with travel coordination
- Prepare swag orders for the executive organization including submitting and processing purchase orders
- Manage executive's employee recognition budget (STARS/AwardCo)
- Provide in person support for offsites, all hands, or specific working sessions
- Act as on the ground local support & logistics management in collaboration with Workplace/IT teams

**What we're looking for**:

- 6+ years experience, ideally supporting a SVP or C-level executive
- Proficient in gSuite, Slack, Workday, Expensify, MS Office Suite
- Excellent writing, communication, interpersonal skills
- Excellent organizational skills to execute multitasking in a fast-paced deadline oriented environment
- Ability to move quickly and make confident decisions while being a data-driven and analytical thinker
- Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
- Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly
- Exceptional planning and organizational skills
- Excellent problem-solving skills and high attention to detail capabilities
- Team player capable of executing and finishing end-to-end tasks
- Handle confidential information with integrity

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**Our Commitment to Diversity**:
At Pinterest, our mission is to bring everyone the inspiration to create a life they love—and that includes our employees. We’re taking on the most exciting challenges of our working lives, and we succeed with a team that represents an inclusive and diverse set of identities and backgrounds.

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