Admin Assistant

2 months ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1449943

**Location Profile**:
Buckley Park College has provided exceptional learning opportunities to students from Essendon and surrounding suburbs since 1963. “Build Your Wings”, the school motto, symbolises the important role the school plays in nurturing the academic and personal development that prepares young people for successful and happy futures. Many former students have gone on to become leaders within industry, the professions and the community.

Buckley Park College is a medium sized, single campus, co-educational school for students from years 7 to 12. Large enough to offer a challenging and diverse curriculum, the school is small enough to foster individual development.

At Buckley Park College, students have a comprehensive and cohesive learning experience. The knowledge, skills and understandings they require to successfully progress and go on to further study are systematically developed over the course of their secondary education. At every step, highly qualified and committed teachers challenge, encourage and support students to achieve high academic results in both core and co-curricular programs while fostering their growth into adulthood and citizenship.

The school’s commitment to ongoing professional development of staff ensures that learning remains vibrant and relevant to the world which students will enter after graduating.

**Selection Criteria**:
**SC1** Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

**SC2** Demonstrated capacity to work and collaborate with others in a team environment.

**SC3** Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

**SC4** Possess the technical knowledge and expertise relevant to the position.

**SC5** Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

**SC6** A commitment to professional learning and growth for both self and others.

**Role**:
The Administration Officer will work as part of the school¿s administration team under the supervision of the Office Manager. This position is front of house and the officer is to provide a friendly, welcoming and professional service.The Administration Officer will work as part of the school¿s administration team under the supervision of the Office Manager. This position is front of house and the officer is to provide a friendly, welcoming and professional service.

The Administration Officer will work as part of the school¿s administration team under the supervision of the Office Manager. This position is front of house and the officer is to provide a friendly, welcoming and professional service. The focus of this position is to represent the college in a positive light, establishing and maintaining effective and informative communication with parents, service providers and the broader community as well as providing support to the principal. These include the following:

- Attending front counter reception, assisting with enquiries, receipting, and deliveries.
- Provide administrative support to the principal.
- Coordinate school promotion activities.
- Provide administrative support for enrolments.
- Provide clerical support for school council
- Manage student records
- Assist with sponsorship and production of Annual School Production program.
- Use the CASES21 system to create charges, maintain student records and process accounts payable.
- Use the COMPASS system to support the CASES21 operations
- Answer phone inquiries and complete general office duties.
- Other duties as required by the Principal.

**Responsibilities**:

- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- Organise and determine work priorities within the work area and timelines
- Efficient and timely delivery of administrati

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