Executive Assistant

5 months ago

Sydney, Australia Gadens Full time

Admin / Secretarial / Office Support
- Administration
- Sydney
- Permanent / Full Time
- Wellbeing activities and pro-bono and social initiatives
- A truly flexible workplace - we call it "Your Work. Your Way"
- 30 weeks' Paid Parental Leave for (permanent) staff and partners

**About you**
We are seeking a highly organised and dynamic individual to join our firm as an Executive Assistant.

**Your role**
The role will see you provide support to the firms Chief Executive Officer and other members of the senior management team, playing a key role in ensuring the smooth functioning of our executive office.
Key responsibilities will include;
- Preparation and compilation of Board papers including Agenda, minutes and action items.
- Manage calendars, coordinate meetings, appointments, and travel arrangements.
- Primary point of contact for internal and external communication.
- Assist in managing special projects and initiatives and collaborate with functional teams.
- Manage and coordinate expense reimbursement, payment of invoices, booking of travel arrangements.
- Draft, proofread, edit correspondence, presentations, and documents.
- Compilation of briefs, file management, and document production.
- Preparation and compilation of reports, data management and analysis.
- Management of regulatory deadlines and obligations.

**About Gadens**
Gadens is a leading, independent Australian law firm, with a clear vision and strategy for the future. We help people achieve their purpose in a complex world, by leading by example, inspiring others, innovating and building something we are all proud of.
At Gadens, we:

- develop and inspire our people
- do the right thing and make an impact
- work with quality clients in our chosen markets
- solve problems with people and technology working seamlessly together
- are a widely recognised and respected brand.

**What we offer**
We offer:

- Progressive and market-leading Parental Leave support including:

- 30 weeks' Paid Parental Leave
- Superannuation contributions while on Parental Leave, for up to 52 weeks (based on 5 days/week, regardless of your working days)
- An external coach to support our people through the various stages of the parental leave journey (Launch, Leave and Landing)
- A supported and staggered return
- Budget relief for fee earners upon landing/return
- Support and paid leave for Surrogacy and IVF treatment
- a friendly, down-to-earth, and supportive team environment
- ongoing professional development opportunities
- truly flexible work practices
- health and wellbeing initiatives
- and much more

At Gadens, we engage with all of our people to create a work environment that encourages and promotes inclusion and diversity, while instilling pride in the firm and our values of excellence, collaboration, stewardship, positivity, responsibility and integrity. Our values and culture assist us in creating a cohesive environment in which we are committed equally to professionalism and personal fulfilment. We strive to create a culture where the principles of sustainability and corporate social responsibility are embraced and lived by our people every day. This includes respecting and connecting with First Nations people, and providing access to justice to those in need through our pro bono practice. This is what makes Gadens a great place to work.

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