Administration Assistant

4 months ago

North Sydney, Australia Wenona School Full time

**(Permanent, Full-Time)**:
Wenona values support staff who demonstrate a positive and proactive approach to their work and have a willingness to participate fully in the life of the School. We look for enthusiastic, dedicated and capable staff who demonstrate initiative, good humour, and professional behaviour and support the values and aims of the School as a global learning community.

As with all professional services staff positions, this role is central to the operation of the School and supports student learning. All of our professional services staff are professionals who have a commitment to their own professional learning, with a firm belief in the values of the School. They work together with the academic staff to ensure the highest educational standards.

**Overview of the role**:
This position has primary responsibility for coordinating the in-house printing requests and stationery supplies to support the operational and functional requirements of the School. It achieves this by delivering high quality print services to meet requirements for the academic curriculum and co-curricular and community activities. The ability to prioritise and manage workflows internally and externally and coordinate multiple competing demands without losing a sense of humour is vital.

**Key priorities**:

- Managing varied and at times high volume requests for printed materials, including binding and laminating documents and ensuring they meet brand guidelines and promote the reputation of the School.
- Monitoring, restocking and ordering the School stationery supplies, including branded items and other materials and ensuring these are available for department needs and meet budget expectations.
- Monitoring and coordinating printer maintenance and consumables supplies to deliver optimum use and readiness.
- Thorough knowledge of the School’s academic program to ensure printed materials are available as needed and are current and accurate.
- Knowledge of and adherence to safe work practices in the handling of materials in the print room and stores to ensure the safety of self and products.
- Contributing to the overall administration activities of the School including providing relief for Reception and other duties as requested.

**Education and Experience**:

- Strong administration background within a customer centric environment.
- Intermediate level of computer literacy and proficiency with design programs such as Indesign, Adobe Photoshop, Adobe Acrobat.
- Experience using a data management system (Synergetic or similar), customer relationship systems and portal/web maintenance.
- HLTAID004 first aid qualification.
- Valid paid NSW Working with Children Check.
- Qualifications in Business Administration or similar are highly desirable.

**Personal Attributes**:

- Demonstrates a calm and patient manner with a good sense of humour. when dealing with people, while ensuring high levels of professional and courteous behaviour at all times.
- Strong organisational abilities, with an exceptional attention to detail, multi-tasking, prioritisation, and time management skills.
- Self-starter, with the ability to work effectively in both a team environment and in a remote location with limited supervision.
- Ability to cope calmly and capably with time pressures and a competing and varied workload.
- Excellent presentation, interpersonal and communication skills with a high level of accuracy.
- High respect for tact, discretion, and confidentiality at all levels of contact with community and staff.
- Creativity and a sense of humour.

**General Conditions of the Role**:

- **Hours of work**: Monday to Friday from 8am to 4pm during term time only. Changes to these hours may be required depending on the needs of the students and the School.
- **Reporting Line**: All positions report to the Principal.
- **The line manager for this position**: Business Manager.
- **Annual Leave**: All annual leave should be taken during non-term time.
- **Award**: Independent Schools NSW (Support and Operational Staff) Multi Enterprise Agreement 2021.
- **Classification**: Clerical and Administrative Staff.

**Application process**

**Closing date

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