Administration Coordinator

3 months ago

Osborne Park, Australia VetPartners Full time

Perth Veterinary Specialists (PVS), a team of globally recognised experts and passionate life-savers, is seeking an organised, personable and positive Administration and Personnel Coordinator.

The Administration and Personnel Coordinator is the key person in the organisation for keeping the lights on, the bills paid, and the team schedule running smoothly. The role is broad, and touches all other departments in the clinic, meaning that strong interpersonal skills are essential, as is a keen eye for detail and a passion for finding and implementing improvements.

**Duties include**:

- Financial administration such as invoices, expenses, banking and reconciliations
- Reporting on clinical, financial and operational metrics as well as communicating these with the team in a way that encourages engagement
- Supporting the leadership team in administrative tasks as necessary such as documents, minutes, and meetings
- Ensuring equipment, tools and infrastructure are running smoothly, repaired or replaced efficiently, and maintained regularly with mínimal impact on operations
- Facilitating new starters with the coordination of access to systems and tools to complete their job
- Supporting each departments personnel by creating and communicating rosters, coordinating leave requests and coverage, approving timesheets and facilitating fortnightly payroll (in conjunction with centralised VetPartners support team)
- Identify, research and coordinate improvements in our administrative processes and systems

**Essential**:

- Strong administration background, including document control, reporting
- Excellent interpersonal skills, with a commitment to building strong relationships across departments
- A proactive approach to getting stuck in, finding solutions, taking the initiative, and problem solving new challenges that we don't have protocols or training in place for
- Experience in identifying and implementing opportunities for continuous improvement of systems and / or processes, and engaging members of the team in the success of your change

**Desired**:

- Financial background
- Strong interest in IT and/or equipment troubleshooting and support
- Previous experience (and enjoyment of) rostering, timesheets and/or payroll

**What we offer**:
In addition to access to some of the most exciting veterinary cases in Western Australia and knowing that you're making an impact on the lives of thousands of animals each year, we offer a unique opportunity to help build and grow with us during an exciting time of development as we look towards moving into a new facility in the next few years.

We're committed to your professional development, have a passion for being an enjoyable place to work, and want you to be a part of our team

  • Office Coordinator/Administrator

    2 months ago

    Osborne Park, Australia Immersive Technologies Full time

    We are seeking an experienced Office Coordinator/Administrator with a friendly and helpful approach. This is a diverse opportunity that combines traditional office coordination duties with an administrative support element.  Would suit someone who demonstrates a mature and experienced outlook. Key Responsibilities: Answering and...

  • Administrative Coordinator

    20 hours ago

    Osborne Park, Australia 11 Recruitment Full time

    Office Manager PositionWe are seeking a highly organized and detail-oriented Office Manager to join our team at 11 Recruitment. The successful candidate will be responsible for overseeing the daily administrative operations of our office, ensuring efficient and smooth processes that support our operations.Key Responsibilities:Manage and coordinate all office...

  • Administrative Coordinator

    2 days ago

    Osborne Park, Australia 11 Recruitment Full time

    Full-time Office Manager PositionWe are seeking a dedicated and organized Office Manager to join our team in Newman, WA. As a key member of our administrative team, you will be responsible for overseeing the daily operations of our office, ensuring efficient and smooth processes that support our operations.Key Responsibilities:Manage and coordinate all...

  • Operations/administration Coordinator

    3 months ago

    Osborne Park, Australia The Trustee for Sumner trading trust Full time

    At Perth Detailing Centre, we pride ourselves on delivering exceptional services in the field of Vehicle Detailing and Protection. As a leader in our industry, we are seeking a dynamic and highly organised individual to join our team in this newly created position as an Operations/Administration Coordinator. This role is pivotal in ensuring the seamless...

  • Administrator

    4 months ago

    Osborne Park, Australia C Realty Full time

    C Realty is a dynamic and growing real estate agency dedicated to providing exceptional service to our clients. Our team is committed to excellence, innovation, and integrity in all aspects of our work. We are seeking a highly organised individual to join us as a Real Estate Administrative Assistant. As a Real Estate Administrative Assistant at C Realty,...

  • Office Coordinator

    2 weeks ago

    Osborne Park, Australia Immersive Technologies Full time

    We are seeking an experienced professional to join our team at Immersive Technologies as an Office Coordinator/Administrator. This is a diverse opportunity that combines traditional office coordination duties with an administrative support element. The ideal candidate will have a mature and experienced outlook, with a friendly and helpful approach.

  • Administrative Support Specialist

    2 weeks ago

    Osborne Park, Australia Immersive Technologies Full time

    We are seeking an experienced professional to join our team at Immersive Technologies as an Office Coordinator/Administrator. This is a diverse opportunity that combines traditional office coordination duties with an administrative support element. The ideal candidate will have a mature and experienced outlook, with a friendly and helpful approach.Key...

  • Mobilisation Administrator

    5 months ago

    Osborne Park, Australia Page Personnel Full time

    FTC with possibility of extension - Northern suburbs location **About Our Client**: Work with this people focused business with a unique team spirit and passion for development. Day to day duties involve: - Onboarding personnel - Data entry of all required information to achieve site compliance - Administration of Health and Safety documentation and...

  • Care Coordinator

    4 months ago

    Osborne Park, Australia Home Instead Full time

    Are you a client coordinator ready to transition to a company that values the client, the carers and encourages a relationship-based service, whilst being part a great team? Or are you someone experienced in working in aged care and hold Cert 3 or above, with administrative and communication skills waiting to be invested in? **About Us**: Home Instead...

  • Administrator

    4 months ago

    Osborne Park, Australia Mineral Resources Full time

    Osborne Park, WA, Australia, 6017- Permanent, Full time**MinRes can offer you!** - Taking Mining to the next level with State-of-the-Art site facilities including award winning food prepared by MinRes’ own chefs! - Our people’s wellbeing is at the forefront of our thinking, with in-house Wellness Centre including on-site Mental Health Support. - Live...

  • Office Administrator

    2 weeks ago

    Osborne Park, Australia Michael Page Full time

    About Our CompanyMichael Page is a leading recruitment agency that connects talented professionals with top employers.Job SummaryWe are seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our Managing Director and other team members.Key...

  • Project Administrator

    3 months ago

    Osborne Park, Australia Seven Migration on behalf of Kilmore Group Pty Ltd Full time

    **Overview**: Kilmore Group is a Specialist Remediation Contractor focusing on value creation and quality delivery, with the objective of structuring and deploying over 100 full-time specialist staff from professional and trade backgrounds to repair and prolong the longevity of client assets. Kilmore Group draws upon deep technical expertise and a profound...

  • Accreditation Administrator

    5 months ago

    Osborne Park, Australia Robert Half Full time

    Leading business within the healthcare sector searching for an Accreditation Administrator to join the team in time for their company expansion! **The Company**: Our client is an innovative and growing company within the healthcare industry looking to increase their productivity and provide excellent service. Furthermore, they are actively seeking an...

  • Corporate Affairs Coordinator

    3 months ago

    Osborne Park, Australia Mineral Resources Full time

    Osborne Park, WA, Australia, 6017- Full Time**Corporate Affairs Coordinator** MinRes is a top 25 ASX mining services company with a strong pipeline of projects that will drive unprecedented growth over the next five years. Our people are the foundation of our success, and we offer attractive salaries and benefits, opportunities for career advancement and...

  • Training Coordinator

    3 months ago

    Osborne Park, Australia Racing and Wagering WA Full time

    **About Us** RWWA is a dynamic, versatile and commercial organisation that operates in meeting and furthering the needs of the racing and wagering industry in Western Australia. Our purpose is to ensure the long-term sustainability of the WA racing industry and we achieve this goal through being the controlling authority for the three racing codes of...

  • Office Administrator

    2 weeks ago

    Osborne Park, Australia Michael Page Full time

    About Our CompanyMichael Page is a leading recruitment agency that connects talented professionals with top employers.Job SummaryWe are seeking an experienced Office Administrator to join our team. As an Office Administrator, you will be responsible for providing administrative support to our Managing Director and other team members.Key...

  • Care Coordinator

    3 months ago

    Osborne Park, Australia Home Instead Full time

    Are you a client coordinator ready to transition to a company that values the client, the carers and encourages a relationship-based service, whilst being part a great team? Or are you someone experienced in working in aged care and hold Cert 3 or above, with administrative and communication skills waiting to be invested in? **About Us**: Home Instead...

  • Administrative Coordinator

    2 weeks ago

    Arndell Park, New South Wales, Australia IPA Personnel Full time

    Job Summary:We are seeking a highly organized and proactive Administrative Assistant to join our team at IPA Personnel. As an Administrative Coordinator, you will play a key role in managing day-to-day office operations and providing exceptional customer service.Key Responsibilities:Manage and coordinate administrative tasks and projectsAssist with reports...

  • Administrative Coordinator

    2 weeks ago

    Macquarie Park, Australia Future You Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Future You. As a key member of our office support team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our office.Key Responsibilities:Front Desk Operations:...

  • Administrative Coordinator

    2 weeks ago

    Macquarie Park, Australia Medtronic Full time

    About the RoleWe are seeking a highly skilled and experienced Executive Support Specialist to join our team at Medtronic. As a key member of our organization, you will provide administrative support to three Business Directors, ensuring their days run smoothly and efficiently.Key ResponsibilitiesProvide administrative and coordination support to three...