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Operations and Daily Organisation Assistant
4 months ago
Location: Melbourne | Northern Metropolitan
Job type: Full time / From 13/03/2023
Organisation: Education and Training
**Salary**: Salary not specified
Occupation: Education and Training
Reference: 1332978
**Selection Criteria**:
**SC1** Demonstrated experience and skills in coordinating a specific education support function.
**SC2** Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.
**SC3** Demonstrated high level oral and written communication skills.
**SC4** Possess the technical knowledge and expertise relevant to the position.
**SC5** Demonstrated capacity to provide advice and support to management in respect to the work area.
**SC6** Demonstrated commitment to professional learning and growth for both self and others.
**Role**:
[Attendance requirement for this position]
Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.
Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.
Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.
Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
**Responsibilities**:
- Liaise with and provide information to parents, staff and students about school administration procedures and policy.
- Provide a document preparation service for the school community.
- Coordinate the distribution of school newsletters, circulars and other documentation to be provided to the school community.
- Provide administrative support for specific school programs.
- Liaise with service providers, welfare agencies and relevant organisations to facilitate student referral.
- Develop and adapt work methods and organise systems of classification, maintenance and ordering in a school resource centre.
**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
**EEO AND OHS Commitment**:
**Child Safe Standards**:
**DET Values**:
**Other Information**:
Working with our Operations Leader, this role will:
- Assist with the coordination of whole school events and activities
- Communicate and process excursion, incursion, camps and activity requests
- Assist with daily operation changes such as class coverage and bookings with external agencies
**Conditions of Employment**:
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
**Location Profile**:
We welcome passionate and imaginative educators into our learning community. We commit to supporting and valuing staff in their professional practice and growth through:
- Belonging to an inclusive and multicultural community
- Knowing that together we make a difference
- Intellectual and practical engagement in our profession.
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