School / Department Administration Assistant

2 weeks ago

North Ryde, Australia Macquarie University Full time

PRIMARY DETAIL
- Salary Package: from $70,536 to $76,022 per annum (HEW Level 4), plus 17% superannuation and annual leave loading
- Appointment Type: full-time, continuing
- Macquarie University (North Ryde) location
- Wallumattagal Campus

THE ROLE

We are seeking an enthusiastic and energetic Administration Assistant to join our team in the Macquarie Business School. In this role, you will be a member of the team that provides general administrative support to academic staff in the Department of Management. This role is a fantastic opportunity for a well-organised person to join our dynamic and active team.

Key responsibilities may include, but are not limited to:
- Providing personal assistant support to the Head of Department, including diary management, logistics, room bookings, travel, material preparation and/or other administrative activities.- Providing operational support to staff, including facilities management, office and IT equipment, and enquiries.- Coordinating and participating in Department meetings including scheduling, preparing agendas, and completing minutes.- Organising events and seminars for the Department including arranging bookings, catering, transport, and room set up.- Supporting the onboarding of new staff, honorary appointees, visitors, and volunteers to the Department in accordance with WHS and other University requirements.- Responding to, or appropriately escalating, queries about the Faculty and Department and its activities.- Providing administrative support and working with relevant stakeholders to update and maintain websites as required.- Assisting with the design, development, and implementation of improvements to administrative systems, processes and procedures as required.

ABOUT YOU

Our successful applicant will have exceptional time management and organisational skills with the ability to coordinate and deliver on competing deadlines. You possess strong customer service skills and the ability to work effectively with diversified stakeholders.

You are experienced in interpreting and providing advice across a range of policies and procedures and have hands on experience providing secretariat and administration support to committees. You have a proven track record in identifying, developing, and implementing administrative process improvement initiatives.

ABOUT US

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 58 years ago, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. We rank amongst the top employers in the Australian Workplace Employers Index,

having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Take a look at the

staff benefits

on offer.

By engaging with the world around us, Macquarie Business School helps provide students with the knowledge and insight to make a positive impact, produce innovative research, provide visionary analysis and demonstrate thought leadership.

Macquarie Business School is on an exciting trajectory and aspires to be recognised as a leading global centre of business education and research, working in partnership with business and other stakeholders to transform the lives of our students, generate change in policy and practice, and make a positive impact in the world.

APPLY- Experience in providing general and personal assistant administration in a complex environment, preferably in higher education.- Intermediate computer skills including Microsoft Office.- Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines.- Ability to work autonomously and collaborate effectively with other teams.- Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders.- Excellent attention to detail.
- Desirable_- Experience in the higher education sector

Specific Role Enquiries: Gabby Chan, School Operations Manager

General Recruitment Enquiries: Mirna Alaaiddin, HR Assistant

Applications Close: Friday, 24 March 2023 at 11:59 pm (AEDT)

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Applications Close:
24/03/2023 11:59 PM

Diversity and Inclusion
- Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
- We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in- Equity, Diversity and Inclusion
- in Higher Education.
- Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commit

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