Company Secretary

2 weeks ago


Melbourne, Australia Burgess Paluch Full time

Fast Growing Global Team
- Interesting, Broad Range of Positive ASX Listed Clients

Rare opportunity to join this impressive, fast growing global corporate services provider with a relatively new presence in Australia. Work with clients who are making a difference in the world, whether they’re developing new technology, new ways of investing or new ways of working. And work with and learn from very approachable colleagues in Melbourne and Sydney and connect with over 5000 professionals in 45 jurisdictions. Great office environment and high rates of remuneration.

Reporting to the Company Secretary Manager, this role will be responsible to ensure that the Company and compliance obligations are met for several ASX listed and private entities.

You will be accountable for your own portfolio of high-profile clients and will form strong relationships with clients to manage all aspects of the client service delivery and business development. You will be working with the strong team of Company Secretaries/Lawyers within the firm as well as working alongside switched on accounting colleagues.

Key Responsibilities:

- Day to day management of the Company Secretarial function and governance matters
- Preparation and lodgement of ASIC forms
- Preparation for the client portfolio’s Annual General Meetings and General Meetings
- Prepare ASX announcements
- Preparation of Corporate Governance documents
- Preparation of Share and Security issues (including performance rights, options and capital markets events such as SPP’s and Rights Issues)
- Ensuring all compliance deadlines are met, internally and externally as per ASX and ASIC requirements including quarterly, semi-annual and annual reports
- Managing compliance in overseas jurisdictions
- Attending Board meetings and Committee meetings

Attributes/ Technical Skills:

- Excellent accuracy and attention to detail with strong organisational skills
- Effective time management skills
- Exceptional communication skills and an ability to communicate at various levels within the organisation and external bodies
- Strong commitment to confidentiality, producing quality work, professionalism, literacy, grammar and punctuality.
- Excellent client-facing skills.
- Ability to prioritize multiple tasks and work both autonomously and as part of a team.
- Excellent quantitative and qualitative skills; being able to review legislation and the ASX Listing rules, draw conclusions, identify trends and issues, and diagnose root cause of issues

You should have previous experience working as an Associate/Assistant Company Secretary or Company Secretary and/or Associate/Senior Associate in a Legal team where knowledge of company secretarial and legal matters has been obtained. Experience working in a professional service organisation with multiple clients is preferred but not required.

Graduate in law, commerce or Company governance preferred with strong administration skills is preferred but not required.


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