Administration Coordinator

1 week ago

Dandenong, Australia Chisholm Institute Full time

As an Administration Coordinator, your key responsibilities include:

- Coordinating budgetary requirements of the Adult Migrant Education Program (AMEP) contract. Daily data management and uploading from Chisholm’s attendance systems to government reporting systems are managed to ensure Key Performance Indicators (KPIs) and revenue flow in accordance with work orders
- Overseeing the administrative team and workflows and team Key Performance Indicators (KPIs) for the timely management of varied funding source requirements
- Support monitoring of the peaks and flows of attendance in all programs and invoicing for each contract per work orders and budget
- Data management, retrieval and archiving
- Work with the leadership team to support audit requirements
- Oversee the administrative team, workflows and team KPIs for the timely management of varied funding source requirements
- Manage daily communication with clients and referring agencies.

**ABOUT YOU**

You are a highly motivated individual with well-developed skills in providing administrative management in a multidiscipline education environment, administration of large contracts ($3M plus), balancing competing priorities, working under tight deadlines and pressure, dealing with incoming work effectively and maintaining efficient office systems and records.

**Qualifications required for the role**

**Essential**
- A relevant tertiary qualification in business or administration and/or proven experience working with all aspects of office and administrative operations in a complex, multi-disciplinary environment.

**Desirable**
- Demonstrated evidence of ongoing professional development
- Recent experience in Skills First and AMEP funding environments.

**ABOUT US**

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne’s southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

To learn more about Chisholm here

**WHAT WE OFFER**
- **An Inclusive work culture**:

- Chisholm is resolutely diverse. We celebrate our people’s unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
- **Professional Development**:

- continue to grow your career as you nurture your students
- **Networking Opportunities **with Industrial Partners
- **State of the art facilities **on our campuses
- **Free on-site parking **as well as locations close to public transport
- **Free Employee Assistance Program**:

- get the support you want. It's confidential.
- a cover letter
- your resume
- contact details of three (3) referees.
- Certified copies of all qualifications and transcripts as listed on resume
- Current & Valid Working with Children Check (Employee and not Volunteer)
- Certified copy of unrestricted rights to work in Australia.

**Applications for this position close at 9 am Monday 3 June 2024**. Chisholm reserves the right to withdraw an advertised position at any stage.

If you have any questions regarding the position or require further information, please contact **Karen Eager, English Language Studies Manager on 9212 5470**.

Find out more about us by visiting us on our Website and social media sites.

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